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Ithaca Sunrise Rotary

Ithaca Sunrise Rotary

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Ithaca Sunrise Rotary

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  1. Membership Committee 2009/2010 Roger Beck Peter Brellochs David Bulatek Chris Haase Mark Haase Roni Mays Ithaca Sunrise Rotary

  2. Agenda • Membership Life Cycle • Survey results • Where to find potential members • Tools • New member process

  3. Membership Life Cycle • Potential members (pre-contact) • Prospective members (contacted) • Inductees (application) • Fresh members (first and second years) • Middle members (three to five years) • Solid members (five to ten years) • Cannot be anything but a member (> 10yrs) • And then there are those that have left …

  4. Membership Life Cycle • Potential members (pre-contact) • Prospective members (contacted) • Inductees (application) • Fresh members (first and second years) • Middle members (three to five years) • Solid members (five to ten years) • Cannot be anything but a member (> 10yrs) • And then there are those that left us …

  5. Years in Rotary / Sunrise • 14% / 21% = 1 to 2 years (4/6) • 18% / 11% = 3 to 5 years (5/3) • 11% / 11% = 5 to 10 years (3/3) • 57% / 57% = over 10 years (16/16) (28 responses)

  6. Years in Rotary / Sunrise • 14% / 21% = 1 to 2 years (4/6) • 18% / 11% = 3 to 5 years (5/3) • 11% / 11% = 5 to 10 years (3/3) • 57% / 57% = over 10 years (16/16) indicates influx from other clubs? Loss of members? Or Low recruitment? (28 responses)

  7. Sunrise Member Ages • 0% = in 20's (0) • 0% = in 30's (0) • 32% = in 40's (9) • 39% = in 50 's (11) • 18% = in 60's (5) • 11% = in 70's (3) • 0% = in 80's (0) (27 responses)

  8. Reasons for Joining. • Service to community, world (28)

  9. Reasons for Joining.. • Fellowship, increase friends (28)

  10. Reasons for Joining… • Meet community leaders (28)

  11. Reasons for Joining…. • Meet business leaders (28)

  12. Reasons for Joining….. • Make business, professional contacts (26)

  13. Enthusiasm for Rotary • (26)

  14. Reason for Higher Enthusiasm. • Joy of being involved, working with others (22)

  15. Reason for Higher Enthusiasm.. • Accomplishing worthy goals (23)

  16. Reason for Higher Enthusiasm... • Good Fellowship (23)

  17. Reason for Higher Enthusiasm…. • Plenty of fun (23)

  18. Reason for Lower Enthusiasm. • Not enough fun (19)

  19. Reason for Lower Enthusiasm.. • Too much admin time vs. mission time (18)

  20. Reason for Lower Enthusiasm... • Inefficiency of time spent (19)

  21. Reason for Lower Enthusiasm…. • Too many projects / not enough members (20)

  22. Reason for Lower Enthusiasm….. • Doing same things over & over (19)

  23. Reason for Lower Enthusiasm.….. • Not enough fellowship time (20)

  24. Comments on Enthusiasm • I'm so tired from overwork; it is hard to carve out time for Rotary. • Often, there is no “fellowship time” between fines and the start of the speaker. That 5 min period really “makes or breaks” the meeting, as you can sit with a table full of Rotarian friends and never get to talk to them. • Suggested goal: increase diversity in membership

  25. Prospective members • 35 Prospective members brought to our meeting in the last 3 years • 18 of these became members (51%)

  26. Difficulty with getting members. • Financial obligations (20)

  27. Difficulty with getting members.. • Time commitment (23)

  28. Difficulty with getting members… • Meeting time (22)

  29. Difficulty with getting members…. • Meeting location (20)

  30. Difficulty with getting members.…. • Do not know how to approach/ask (20)

  31. Comments on Difficulty • Most prospects complain of the early hour. • (Meeting time) is not troublesome but often an issue when told. • Indifference [is the difficulty] • The issue is the time of day; there are a lot of “non-early birds” out there. • I've had people join that left because of the aggregate financial obligation/pressure – dues, Paul Harris, weekly breakfast, fines, solicitation for donations for events like spaghetti, etc.

  32. How can we assist you… • Have club pay for guests breakfast. Prod members to be friendly and talk with guests. • Better printed/hand out materials • An event that we have at the meeting (that has) everyone inviting a potential member. • Remind us.

  33. How can we assist you…(continued) • I think just keep telling people we meet about this great organization and people will come and join if they can. • Make membership information packet available; redesign sunrise tri-fold. • I have someone in mind that I will pursue. Thanks for the subtle reminder!

  34. Potential members (pre-contact) • Where to find potential members? • Classification Survey • Friends / Family Members • Business Contacts • New / Existing Businesses • Places of Worship • Other …

  35. Potential members (pre-contact) • Where else to look for? • Rotaracts returning home • Current Rotarians in other clubs • Current members in other types of clubs (Lionians, Moosarians,etc...) • Second lifers (former Rotarians, Lionions, Moosarians, etc...) • WHAT ELSE...

  36. Tools • Updated tri-fold – intro to Rotary and our club(potential members) • Breakfast cards (prospective members) • Pre-induction handout – detail/expectations summary (prospective/inductees) • Updated orientation (fresh members)

  37. Tools (continued) • Retention plan - includes continuing education (middle, solid, and “can’t be anything but” members) • Newsletter email distribution lists (ClubRunner) • Membership Development Resource Guide • www.rotary.org • District 7170 activities

  38. For those that have left… • Reconnect meeting (former Rotarians) • Janet Steiner

  39. New Member Process (bylaws) • Section 1. Eligibility – • … attend at least 4 regular meetings before their name is presented to the board … • … has to be sponsored by a member in good standing …

  40. New Member Process (bylaws) • Section 2. Procedure for Election as a Member - • a. - Submitted to the board in writing, through the club secretary. The proposal for the time being shall be kept confidential … • b. - The board shall ensure that the proposal meets all the classification and membership requirements of the club.

  41. New Member Process (bylaws) • c. - The board shall approve or disapprove the proposal within one month of its submission, … • d - … board is favorable, the prospective members shall be informed of the purposes of Rotary and of the privileges and responsibilities of membership, … shall be requested to sign the membership proposal form and to permit … to be published to the club.

  42. New Member Process (bylaws) • e. - If no written objection … within ten (10) days following publication … , that person, upon payment of the admission fee … , shall be … elected to membership. If any such objection has been filed with the board, it shall vote … • f. - … the president shall arrange for the new member’s induction and further orientation, and the club secretary shall issue a membership card, rotary pin and badge to the member and shall report such action to RI.

  43. Thank you • Keep thinking of new places / ways to find new members • Keep finding & talking to potential members • Stick with prospective members / inductees • Keep in touch with fresh members • Greet people you don’t recognize at meetings • Keep sharing your ideas