Waste Data Management System (SGIR)

1. Waste Data Management System (SGIR) Portuguese Institute for Waste Affairs Pedro Duarte Delgado pedro.delgado@inresiduos.pt

2. General Information • The availability of credible and broad information that enables monitoring a system is critical to the process of decision making. • The availability and processing of historical data is necessary towards integration with other systems • International systems • Assess and predict future trends. • These facts are especially relevant to an institution such as the Institute for Waste Affairs (INR), whose mission is to execute the national policy on waste and to oblige the law and technical regulations on waste related matters.

3. Historical overview • INR has made a considerable effort to obtain reliable data on waste production and management. • There is a series of legal requirements for data transmission on products placed on the market and waste generated, arising from the concept of the Extended Producer Responsibility (EPR). • 3 phases • data on products and generated waste was transmitted to INR in the shape of paper based registry maps • The need to promote a more efficient data transmission process and an easier and leaner data processing and management, lead to the creation of the Waste Data Management System (SGIR) • The SGIR has been developed towards a stage where data transmission is done exclusively in digital form and the process will be fully automatic

4. Overall aim of the system • Motivation • have an efficient and effective tool that would enable the Institute to cope with the large amount of information on products and waste. • Importance • it enables the online addition and permanent update of data concerning the production and management of waste • Interfaces • the goal of being the interface between the waste producers, the waste management operators and INR, for data transmission issues • System is to become the official point of contact for data relaying.

5. Goals • Implement to the full extent the automatic data transmission mode, • through the informatics linkage of the integrated waste management entities information systems and the SGIR itself. • Promote the reporting capabilities, • by enabling the statistical processing of the information and to report this in an organized and standardized form • Enable the access to the information on different levels, • according to the types of internal and external agents involved with the SGIR thus promoting an easy and quick point of access to waste data.

6. Legal framework • Information made available through SGIR to the different agents involved with the system is based on data reported from the external agents, producers of goods, producers of waste, waste management operators and the integrated waste management entities. • The reporting of data in the shape that is proclaimed by the SGIR is mandatory in some cases and the outcome of an agreement established between the INR and some agents (the waste management operators, for example) in other cases.

7. Waste generated Products placed on the market Waste collection Waste processing Pack. producers map Non urban operators map Pack. retailers map MSW operators map Batteries map Accumulators map Used oils map Etc. Industrial waste map PCB’s TSW Data collection

8. Wastes Streams Data Forms Queries and On-Line Help Back Office access Waste Management Activities Data Forms SGIR Components WEB Based Environment

9. SGIR Components • Waste Streams Data Forms • Municipal Solid Waste (MSW) • Industrial Waste • Packaging • Batteries • Equipment with PCB’s • Waste Oils (under development) • Waste Management Activities Data Forms • Transboundary shipments of waste • Waste Management Operators

10. SGIR Components • On-Line Help • For each of the SGIR components • Manuals to help data producers to fill in the data forms • Queries • Availability according to the level of access • Set of pre-defined queries to retrieve information for each SGIR data module • Back office • Access Management • Different types of access levels for different types of stakeholders • Help-Desk

11. MSW Right now, every Portuguese MSW Management Systems should report information in SGIR, on a mensal basis • Information sources • Management Systems • Municipalities • Types of information • Bulky waste • Selectively collected waste fractions • Waste management operations (landfill, incineration with energy recovery, recycling, composting)

12. Industrial Waste • Information sources • Industries • Types of information • Waste quantities produced by each industry according to the List of Wastes • Waste disposal and recovery operations according to its discrimination along Annexes IIA and IIB of the framework Directive on wastes

13. The next step for data transmission • The increase of the universe of waste producers bind by the law to present information, • while simultaneously the simplification and unification of the kind of data required for different waste fluxes. This means the involvement of all economic activities through one unified data registry map. • Redirection of the current information pathway between the entities that operate within the integrated waste management systems and the INR. • The flow of information concerning products and goods placed on the market shall be done via the societies that are responsible for the integrated waste management systems, thus increasing the quality of the figures transmitted and also increasing the number of entities that report data. Additionally, with the connection between the information systems of the integrated waste management societies and the SGIR, data will be available in real time. • Focus on the control of waste management operators licensed by the INR in order to promote the data transmission process. • Integration of a new source of information within the SGIR, the waste tracking document (GAR), which enables to track the production, collection and processing steps of the waste life cycle.

14. The next stepfor data transmission

15. The ongoing process of improving the SGIR to become a standardized, simple and efficient method for the transmission of information to the INR has lead to the intent to promote an exclusively digital form of transmitting data, available both from an online access point and through direct links with the information systems on the integrated waste management entities.

16. Conclusions • The central goals in the development of the SGIR have, thus, been: • to optimize the resources involved, internally and externally, in data reporting and processing and in the performance of the overall system; • to create mechanisms that ensure the quality of the data introduced by the external operators; • to promote the capability of Portugal to respond to product and waste information reporting requirements at the European Union and international level (e.g. OECD, UNEP/Basel Convention); • last but not least, to dispose of a fundamental instrument for planning requirements.

17. Contact inr@inresiduos.pt +351 218 424 000 / FAX. +351 218 424 099 Instituto dos Resíduos Av. Almirante Gago Coutinho, 30, 5.º Piso 1000 - 017 Lisboa - Portugal