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Digital Streamline of Athletic Training Paperwork and Processing

By Sean Ceci. Digital Streamline of Athletic Training Paperwork and Processing. Hundreds of documents and papers are filled and filed every week Over the course of the semester, this number can range in the thousands Records of all athletes must be kept for seven years after they graduate

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Digital Streamline of Athletic Training Paperwork and Processing

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  1. By Sean Ceci Digital Streamline of Athletic Training Paperwork and Processing

  2. Hundreds of documents and papers are filled and filed every week Over the course of the semester, this number can range in the thousands Records of all athletes must be kept for seven years after they graduate All of this adds up!! Papers can be lost, stolen, or ruined Documentation (of treatments, rehab, medication, interactions, etc) is an EXTREMLY important part of record keeping There must be a better way to keep all of this organized! Need for More Efficient Organization

  3. Software • The programs we will use in order to modernize our data collecting abilities • Hardware • The tools we will need in order to optimize our reorganization The Two Part Plan

  4. The Athletic Trainer System • Computer based program developed by experts in the field. Made by athletic trainers, for athletic trainers • Lets users access the program on any computer or smartphone • Contains all important areas of information • Athlete information/status/forms • Appointments • Injury Forms • Concussion forms and testing • Rehabilitation forms and sessions • SOAP notes and coaches forms • Medication distribution • Equipment check out • Email/Text Messaging archive Software

  5. Components of the Program • ATS Core • Functions covering every part of activities associated with injury tracking, treatment & reporting • ATS Smartphone • Allows staff members to enter, update and view information using any cell phone capable of browsing the internet • ATS Core Portal • A web application with many of the same functions as the ATS Core; including all day-to-day functions • ATS Athlete Portal • A web application for athletes or parents/guardians to enter, view and update information, downloadforms, request appointments and view rehabs and modalities • ATS Athlete Smartphone • Allows athletes to enter or view information by any cell phone capable of browsing the internet • ATS Kiosk • A training room "check-in" portal for athletes to view/enter modalities & rehabs, report an injury and request am appointment • ATS Offsite • Used to enter injuries, notes & more when the user does not have an internet or cellular connection Software cont’d

  6. SCAT2 Concussion Smartphone Application • A program made for IOS or Android to take concussion evaluations • Separate and more in-depth than the ATS software • Created by a Rowan Athletic Training Graduate! • Easy to use and export results to parents, staff, or physicians Software cont’d

  7. Essentially, you will never have to fill out another written form again These programs allow the complete usage of all athletic training forms to be done electronically It also easily gives parents and students assess to important information like never before Athletic Training staff members can assess the program anytime, from anywhere, with or without an internet connection This will eliminate the need for thousands of pieces of paper, which will help the University go green It also can prevent lots of headaches from missing forms or parents and administrators who need copies of paperwork What Does This Mean?

  8. Computer(s) • The software can’t be used without a computer! • Cheap rates available for educators • Smartphone(s) • While not widely accepted yet as important tools for medicine, this trend is changing • These will allow the head ATC and any staff members full access to the software to help provide the best patient care possible • External Hard Drive • This new ‘digital file cabinet’ will be needed to back up all the important files made by the software! • Cheap and effective, it will be able to store and organize thousands of files that would have been piled up and disorganized somewhere Hardware

  9. Athletic Trainer System Software • One time cost of $595 for one user • Annual cost of $275 for hosting and maintenance • SCAT2 Smartphone Application • One time fee of $5 • Supports local athletic trainers! • Computer(s) • $379 for HP PC • Smartphone(s) • $199 for iPhone 4, get second free with new plan • External Hard Drive • 1 TB Hitichi for $109.99 • Grand Total • $1,562.99 Total Pricing

  10. These changes need to be made, it is the direction that the entire health care field is moving in There will never be any more lost or damaged papers, everything can be stored and organized with ease Unprecedented assess for parents, students, physicians, and administrators allows for better healthcare It may seem expensive, but it will prevent a loss of resources that could happen from law suits or insurance issues You will not regret this purchase! Conclusion

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