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Overview of Absentee Voting Rules

Regular Absentee Voters - By Mail . Fax and Email Ballots . In-Person Absentee Voting - Clerk’s Office . Provisional Ballots . Presidential Only. Hospitalized Electors . Sequestered Jurors . Part Three. Overview of Absentee Voting Rules. 22 mins.

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Overview of Absentee Voting Rules

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  1. Regular Absentee Voters - By Mail Fax and Email Ballots In-Person Absentee Voting - Clerk’s Office Provisional Ballots Presidential Only Hospitalized Electors Sequestered Jurors Part Three Overview of Absentee Voting Rules 22 mins Government Accountability Board, P.O. Box 7984, Madison, WI 53707-7984 | 608-261-2028 | web: gab.wi.gov | email: gab@wi.gov Rev 2011-09

  2. Overview of Absentee Voting Rules Regular Absentee Voters - By Mail Regular Absentee Voters - By Mail Fax and Email Ballots In-Person Absentee Voting - Clerk’s Office Provisional Ballots Presidential Only Hospitalized Electors Sequestered Jurors

  3. Regular Absentee Voters– By Mail Definition:Any otherwise qualified elector who for any reason is unable or unwilling to appear at the polling place. Definition:

  4. Regular Absentee Voters– By Mail Application Requirements • Only Military and Overseas electors may be sent an Absentee ballot electronically • Absentee applications must be received no later than 5pm on the Thursday

  5. Regular Absentee Voters– By Mail Proof of Identification • If application received by mail, proof of ID must be received with the application in order for elector to receive a ballot

  6. Regular Absentee Voters– By Mail Proof of Identification • If application received by mail, proof of ID must be received with the application in order for elector to receive a ballot • Proof of identification must be provided only once, either with the application or the ballot* *(unless the voter re-registers with a new name or address)

  7. Regular Absentee Voters– By Mail Proof of Identification • Providersclerks will keep track of electors who provided photo ID in SVRS End of an election • Reliers must send list to their Provider to update SVRS Prior to an election • Reliers must request from their Provider a list of regular absentee voters who have shown a photo ID in prior ballot request

  8. Regular Absentee Voters– By Mail Proof of Identification • If voter resides in a care facility not served by SVDs, please see Electors at Special Voting Deputy-Eligible Facilities section 8

  9. Regular Absentee Voters– By Mail Proof of Identification • If voter resides in a care facility not served by SVDs, please see Electors at Special Voting Deputy-Eligible Facilities section • If the elector has provided a copy of photo ID with the application or with a previous application or ballot, the clerk initials the certification envelope before it is sent to the elector 9

  10. Regular Absentee Voters– By Mail Proof of Identification • If the regular absentee voter emails/faxes absentee ballot the photo ID is not required with the application, but can to be sent back with the voted ballot. • If the elector has not met the photo ID requirement, the clerk completes the Municipal Clerk section of the certification envelope and the clerk indicates the elector must provide photo ID with the ballot If photo ID is not provided with the absentee ballot, the election inspectors will treat the ballot as a Provisional on Election Day. 10

  11. Regular Absentee Voters– By Mail Duration of Requests • As specified on the application • For calendar year applications (1/1 – 12/31) • If a ballot is not returned, stop sending ballots • Send notice within 5 days • Voter can reactivate request by contacting you

  12. Overview of Absentee Voting Rules Fax and Email Ballots – Military and Overseas Voters Only Regular Absentee Voters - By Mail Fax and Email Ballots In-Person Absentee Voting - Clerk’s Office Provisional Ballots Presidential Only Hospitalized Electors Sequestered Jurors

  13. Fax and Email Ballots – Military and Overseas Voters Only Definition:Any military or overseas voter may request their ballot be sent via fax or email. The clerk must honor the requested method of transmission. Definition: ONLY military and overseas electors can receive a ballot via email or fax.

  14. Fax and Email Ballots – Military and Overseas Voters Only Special Notes • The clerk must initial the ballot before an absentee ballot is emailed/faxed • On Election Day (if using optical scan systems), remake the ballot so it can be processed through the voting equipment • See Election Day Manual for specific instructions on remaking ballots

  15. Overview of Absentee Voting Rules In-Person Absentee Voting in Clerk’s Office Regular Absentee Voters - By Mail Fax and Email Ballots In-Person Absentee Voting - Clerk’s Office Provisional Ballots Presidential Only Hospitalized Electors Sequestered Jurors

  16. In-Person Absentee Voting in Clerk’s Office Definition:Any eligible elector may request to vote an absentee ballot in person at the office of the municipal clerk. Definition:

  17. In-Person Absentee Voting in Clerk’s Office Application Requirements • In-person absentee voting begins on the 3rd Monday before the election • In-person absentee voting ends at 5pm on the Friday preceding the election • A clerk’s office may stay open later than 5pm on the Friday before the election • There is no in-person absentee voting on the Saturday, Sunday or Monday before the election

  18. In-Person Absentee Voting in Clerk’s Office Application Requirements • If the voter only wishes to vote absentee at a single election, the combination application/certification envelope will suffice as the absentee application • If the voter wishes to receive ballots for future elections, they must fill out the standard absentee ballot request • Ballots requested in-person may not be removed from the clerk’s office by the voter • General Rule: Absentee Mail Military/Overseas email or fax Special Voting Deputies

  19. In-Person Absentee Voting in Clerk’s Office Proof of Identification • All in-person absentee voters must show proof of identification The clerk should initial the certificate envelope to indicate that identification was shown.

  20. In-Person Absentee Voting in Clerk’s Office Proof of Identification • If application received by mail, proof of identification must be received with the application in order for elector to receive a ballot The clerk should initial the certificate envelope to indicate that identification was shown. • Showing ID with an in-person absentee request does not exempt a voter from providing ID in the future like a by-mail application would

  21. In-Person Absentee Voting in Clerk’s Office Proof of Identification • If application received by mail, proof of identification must be received with the application in order for elector to receive a ballot The clerk should initial the certificate envelope to indicate that identification was shown • Showing ID with an in-person absentee request does not exempt a voter from providing ID in the future like a by-mail application would • Having provided identification with prior absentee applications does not exempt the voter from providing identification if voting in-person at the clerk’s office

  22. Overview of Absentee Voting Rules Provisional Ballots Regular Absentee Voters - By Mail Fax and Email Ballots In-Person Absentee Voting - Clerk’s Office ProvisionalBallots Presidential Only Hospitalized Electors Sequestered Jurors

  23. Provisional Ballots Definition: If the absentee elector was required to provide proof of residence or proof of identification with their absentee ballot and does not, the election officials are to treat that absentee ballot as a provisional ballot. Definition:

  24. Provisional Ballots Deadline for Voter to Supply Missing Information Due 4pmon Friday after the election.

  25. Provisional Ballots Special Notes • Make sure all appropriate canvassing boards (county and municipality) are informed if the elector provides the missing information • All provisional ballots must be recorded in SVRS on Election Night. See directions in Appendix F of the SVRS Application Training Manual

  26. Overview of Absentee Voting Rules Presidential Only – New & Former Residents Regular Absentee Voters - By Mail Fax and Email Ballots In-Person Absentee Voting - Clerk’s Office Provisional Ballots Presidential Only Hospitalized Electors Sequestered Jurors

  27. Presidential Only– New & Former Residents Definition 1: Any new resident of the state who would be an eligible elector but cannot meet the 28-day residency requirement. Definition Definition 2: Any former resident of the state who if ineligible to vote in their new state due to a residency requirement. 27

  28. Presidential Only– New & Former Residents Application Requirements NEW RESIDENT • Must apply and vote in-person, no earlier than 27days before the election, and no later than 5pm on the day before the election This time frame is specific to a new resident voting for presidential only. • Voter may also apply and vote for Presidential onlyat the polling place on Election Day 28

  29. Presidential Only– New & Former Residents Application Requirements NEW RESIDENT • Must fill out a special application for presidential ballot (GAB-141) Applicant does not complete GAB-131 and is not registered. • Must show proof of residence • Must also show proof of identification 29

  30. Presidential Only– New & Former Residents Application Requirements FORMER RESIDENT • Must apply within 24months of leaving Wisconsin • By-mail application using a special absentee application (GAB-140) • This form must be notarized • There is no specific deadline before the election to apply 30

  31. Presidential Only– New & Former Residents Application Requirements FORMER RESIDENT • Must also include proof of identification • Ballot must be returned by 4pm on the Friday following the election and postmarked no later than Election Day See directions on entering electors into SVRS in Appendix F of theSVRS Application Training Manual 31

  32. Presidential Only– New & Former Residents Proof of Identification Both new and former residents must provide proof of identification unless otherwise exempt or eligible to provide an alternative document (military, indefinitely confined, etc.). 32

  33. Overview of Absentee Voting Rules Hospitalized Electors Regular Absentee Voters - By Mail Fax and Email Ballots In-Person Absentee Voting - Clerk’s Office Provisional Ballots Presidential Only Hospitalized Electors Sequestered Jurors

  34. Hospitalized Electors Definition: Any qualified elector may register and request an absentee ballot by agent if hospitalized. Definition: Up to Seven days.

  35. Hospitalized Electors Application Requirements • The absentee ballot application may not be filed earlier than 7 days before the election and no later than 5pm on Election Day If not already registered to vote, the hospitalized elector may register to vote by agent up to 5pm on Election Day. Proof of residence must provided. • Must submit a signed absentee application (GAB-121) which indicates that the elector is hospitalized and provide proof of identification

  36. Hospitalized Electors Proof of Identification Proof of identification is required with the application unless otherwise exempt or eligible to provide an alternative document (military, indefinitely confined, etc.).

  37. Hospitalized Electors Procedure • Upon receiving a valid application, the clerk provides the agent with an initialed absentee ballot and certificate envelope • The agent delivers the ballot and envelope to the hospitalized elector • The hospitalized elector votes the ballot in the presence of the agent, seals it in the certificate envelope, and signs the certificate envelope

  38. Hospitalized Electors Procedure • The agent signs the certificate envelope as the witness and returns it to the clerk • The clerk insures the ballot is received at the polling place (on Election Day) or transferred with other absentee ballots to the polling place • Fax/Email requests may be used in combination with this procedure • One time exception an absentee ballot can be taken from the clerk’s office by an individual

  39. Overview of Absentee Voting Rules Sequestered Jurors Regular Absentee Voters - By Mail Fax and Email Ballots In-Person Absentee Voting - Clerk’s Office Provisional Ballots Presidential Only Hospitalized Electors Sequestered Jurors

  40. Sequestered Jurors Definition:Any eligible registered elector who indicates that the reason they are requesting an absentee ballot is because they are a sequestered juror. Definition:

  41. Sequestered Jurors Application Requirements • Must submit an absentee application to the clerk that indicates that the elector is a sequestered juror no later than 5pm on Election Day

  42. Sequestered Jurors Proof of Identification Proof of identification is required with the application.

  43. Sequestered Jurors Procedure • If the application is received before 5pm on the Friday preceding the election the clerk may transmit the ballot as requested by mail

  44. Sequestered Jurors Procedure • If the application is received after 5pm on the Friday preceding the election: • The municipal clerk shall immediately take the ballot to the court in which the elector is serving as a juror and deposit it with the judge • The judge shall recess court, as soon as convenient, and give the elector the ballot • The judge shall then serve as witness and shall deliver the ballot to the clerk who shall deliver it to the polling place

  45. General Absentee Guidelines Indefinitely Confined Electors Electors Served by Special Voting Deputies (SVDs) Electors Served at Special Voting Deputies - Eligible Facilities Military Voters Overseas Voters Regular Absentee Voters - By Mail Fax and Email Ballots – Military and Overseas Voters Only In-Person Absentee Voting in Clerk’s Office Provisional Ballots Presidential Only– New & Former Residents Hospitalized Electors Sequestered Jurors General Absentee Guidelines Indefinitely Confined Electors Electors Served by Special Voting Deputies (SVDs) Electors Served at Special Voting Deputies - Eligible Facilities Military Voters Overseas Voters Regular Absentee Voters - By Mail Fax and Email Ballots – Military and Overseas Voters Only In-Person Absentee Voting in Clerk’s Office Provisional Ballots Presidential Only– New & Former Residents Hospitalized Electors Sequestered Jurors Overview of Absentee Voting Rules | Rev 2011-09 Government Accountability Board P.O. Box 7984, Madison, WI 53707-7984 608-261-2028 | web: gab.wi.gov | email: gab@wi.gov End of Part Three and Presentation

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