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Overview of Absentee Voting Rules

General Absentee Guidelines . Indefinitely Confined Electors . Part One. Overview of Absentee Voting Rules. 17 mins. Government Accountability Board, P.O. Box 7984, Madison, WI 53707-7984 | 608-261-2028 | web: gab.wi.gov | email: gab@wi.gov Rev 2011-09 .

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Overview of Absentee Voting Rules

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  1. General Absentee Guidelines Indefinitely Confined Electors Part One Overview of Absentee Voting Rules 17 mins Government Accountability Board, P.O. Box 7984, Madison, WI 53707-7984 | 608-261-2028 | web: gab.wi.gov | email: gab@wi.gov Rev 2011-09 Electors Served by Special Voting Deputies (SVDs)

  2. General Absentee Guidelines Overview of Absentee Voting Rules Indefinitely Confined Electors General Absentee Guidelines Electors Served by Special Voting Deputies (SVDs)

  3. General Absentee Guidelines • Voter must be registered before receiving an absentee ballot • Clerk must receive a written request for an absentee ballot that contains the required information • The written request may be made by: • Mail • Email • Fax • In-person 3

  4. General Absentee Guidelines • Request must be received by the deadlines outlined in this presentation No ballots may be sent after these deadlines. • Clerks must be available to receive absentee ballot requests through the deadlines regardless of official office hours 4

  5. General Absentee Guidelines • Absentee ballots must be available for absentee voting by mail • 47 daysbefore the partisan primary, general election and presidential preference • 21 daysbefore all other elections • Any exceptions to the photo ID requirement only apply to voters who vote absentee by mail (or by email or fax for military and overseas voters) 5

  6. General Absentee Guidelines • Absentee ballots must be available for in-person absentee voting beginning the 3rdMonday before each election • The photo ID exceptions in this presentation do not apply for voters when voting in-person absentee – except for confidential electors • Voted absentee ballots can be returned no later than 4pm on the Friday following an election, but must be postmarked by Election Day Clerks must check any mail delivered by 4pm on Fridayfor absentee ballots 6

  7. General Absentee Guidelines Overview of Absentee Voting Rules Indefinitely Confined Electors Indefinitely Confined Electors Electors Served by Special Voting Deputies (SVDs)

  8. Indefinitely Confined Electors Definition:Voters indefinitely confined due to age, infirmity, disability or illness. Elector must have applied for absentee ballots as an indefinitely-confined elector. Definition:

  9. Indefinitely Confined Electors Application Requirements • Absentee applications must be received no later than 5pm on the Friday prior to the election • Voter must indicate on the absentee application they are indefinitely confined

  10. Indefinitely Confined Electors Proof of Identification • Proof of identification is not required for indefinitely confined voters 10

  11. Indefinitely Confined Electors Proof of Identification • Proof of identification is not required for indefinitely confined voters • By signing the certificate envelope, the witness is certifying that they have verified the name and address of the voter. This satisfies the ID requirement for indefinitely confined electors 11

  12. Indefinitely Confined Electors Proof of Identification • Proof of identification is not required for indefinitely confined voters • By signing the certificate envelope, the witness is certifying that they have verified the name and address of the voter. This satisfies the ID requirement for indefinitely confined electors • The clerk must initial the absentee certification envelope indicating that the voter has met the photo ID requirement before sending the absentee ballot to the indefinitely confined voter 12

  13. Indefinitely Confined Electors Duration of Requests • Indefinitely Confined electors can receive ballots automatically for as long as the ballots are returned (“permanent” status) • If a ballot is not returned, send 30-day notice • Send 30-day notice only after general elections • If voter responds to notice, keep on permanent list • If voter does not respond to notice, cancel absentee application (remove from permanent list)

  14. General Absentee Guidelines Overview of Absentee Voting Rules Electors Served by Special Voting Deputies (SVDs) Indefinitely Confined Electors Electors Served by Special Voting Deputies (SVDs)

  15. Electors Served by SpecialVotingDeputies(SVDs) Definition:Voters residing in nursing homes or certain care facilities that are served by special voting deputies. Definition: Care Facilities: • Community Based Residential Facility (CBRF) • Retirement home • Residential care apartment complex • Adult family home

  16. Electors Served by SpecialVotingDeputies(SVDs) SVD Requirements • Absentee voting in nursing homes must be conducted through two SVDs 16

  17. Electors Served by SpecialVotingDeputies(SVDs) SVD Requirements • Absentee voting in nursing homes must be conducted through two SVDs • A clerk may decide to send SVDs to other care facilities but is not required too 17

  18. Electors Served by SpecialVotingDeputies(SVDs) SVD Requirements • Absentee voting in nursing homes must be conducted through two SVDs • A clerk may decide to send SVDs to other care facilities but is not required too • The clerk appoints two SVDs to conduct absentee voting 18

  19. Electors Served by SpecialVotingDeputies(SVDs) SVD Requirements • SVDs must be qualified electors of the municipality • SVDs must make two visits to the nursing home (or care facility) before each election • Notice must be posted of the date and time of the visit 19

  20. Electors Served by SpecialVotingDeputies(SVDs) Time Frame for Conducting Absentee Voting in Qualified Facilities Between the 4th Monday before the election and the Monday before the election

  21. Electors Served by SpecialVotingDeputies(SVDs) Time Frame for Conducting Absentee Voting in Qualified Facilities Between the 4th Monday before the election and the Monday before the election • Notice of date and time posted at facility no less than 24 hours before visit • Registered voters may request to vote absentee on the day the SVDs visit • Registered voters must use an absentee application (GAB-123), and not just a certificate envelope

  22. Electors Served by SpecialVotingDeputies(SVDs) Voter Registration Requirements • Nursing home electors may be registered at the nursing home address or their previousaddress • SVDs may only register nursing home voters if conducting absentee voting at a facility prior to the 20th day before the election and the elector is registering at the nursing home address

  23. Electors Served by SpecialVotingDeputies(SVDs) Voter Registration Requirements

  24. Electors Served by SpecialVotingDeputies(SVDs) Application Requirements Deadline for receiving absentee applications Regular voters – Thursday, 5pm Indefinitely confined voters – Friday, 5pm • Voters must indicate on the absentee application if they are indefinitely confined • SVDs may accept written absentee applications from registered electors at the facility, if filed before the applicable deadline

  25. Electors Served by SpecialVotingDeputies(SVDs) Proof of Identification • The signatures of both SVDs on the newly-revised certificate envelope (GAB-122) replaces the photo ID requirement

  26. Electors Served by SpecialVotingDeputies(SVDs) Proof of Identification • The signatures of both SVDs on the newly-revised certificate envelope (GAB-122) replaces the photo ID requirement • Indefinitely confined electors served by SVDs must follow the SVD procedure for satisfying the voter photo ID requirement 26

  27. Electors Served by SpecialVotingDeputies(SVDs) Proof of Identification • The clerk must review the certificate envelopes after the SVDs return from the nursing home • If both SVDs have signed the Certification of Witness section, the clerk initials the envelopeindicating that the voter has met the photo ID requirement • If the signature of one or both SVDs is missing, the clerk should contact the SVDs to correct the error

  28. Electors Served by SpecialVotingDeputies(SVDs) Duration of Requests • As specified in the request • Specific elections • Calendar year • Permanent (if indefinitely confined)

  29. Electors Served by SpecialVotingDeputies(SVDs) Duration of Requests • If an elector on the permanent list does not vote an absentee ballot, the SVDs should ask them to either: • Sign a separate statement indicating they still want to receive ballots, OR • Enclose a blank ballot in the certificate envelope and sign the certification If the elector does not do either, send them a notice via mail that their absentee application will be canceled.

  30. Electors Served by SpecialVotingDeputies(SVDs) Duration of Requests Notice: Your absentee application will be canceled. • The elector has 30 days to respond • Send notice after general elections only • If the elector does not respond to the notice, cancel the absentee application

  31. Electors Served by SpecialVotingDeputies(SVDs) Special Procedures • Only SVDs may witness the absentee certification No person other than a SVD or a relative of the elector may assist that person in voting.

  32. Electors Served by SpecialVotingDeputies(SVDs) Special Procedures • The clerk may mail the ballot to the elector onlyifan absentee elector is not available to cast their ballot on two separate visits by the SVDs to the facility • Must transmit the ballot no later than 5pm on the Friday preceding the election. • See Manual for detailsAbsentee Voting in Nursing Homes

  33. General Absentee Guidelines Indefinitely Confined Electors Electors Served by Special Voting Deputies (SVDs) General Absentee Guidelines Indefinitely Confined Electors Electors Served by Special Voting Deputies (SVDs) Electors Served at Special Voting Deputies - Eligible Facilities Military Voters Overseas Voters Regular Absentee Voters - By Mail Fax and Email Ballots – Military and Overseas Voters Only In-Person Absentee Voting in Clerk’s Office Provisional Ballots Presidential Only– New & Former Residents Hospitalized Electors Sequestered Jurors Overview of Absentee Voting Rules | Rev 2011-09 Government Accountability Board P.O. Box 7984, Madison, WI 53707-7984 608-261-2028 | web: gab.wi.gov | email: gab@wi.gov End of Part One

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