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Child Progress Documentation Guidelines - Infant & Toddler Connection of Virginia

This document outlines the guidelines for documenting child status and progress, including when child status indicators are determined, coordination with Part B, documenting ratings, and quality assurance practices. It emphasizes the importance of accurately documenting evidence and involving relevant parties in decision-making. Providers are encouraged to reflect on their practices periodically and engage with other IFSP teams for review. Utilizing the Child Indicator Summary Form (CISF) and IFSP narrative effectively can streamline documentation processes.

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Child Progress Documentation Guidelines - Infant & Toddler Connection of Virginia

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  1. Documenting Child Status and Progress Sandi Harrington, MA Program Supervisor/Educator Norfolk Infant Development Program Infant & Toddler Connection of Virginia

  2. When is child status on the three indicators determined? • As part of the initial evaluation and assessment process • At exit if the child is in the system more than six months • It is recommended, but not required, to be completed at the time of each annual IFSP –check with your LSM Infant & Toddler Connection of Virginia

  3. Coordination with Part B • The final Part C ratings can be used as the Part B initial ratings • Conversely, the initial Part B ratings can be used as the final Part C ratings • Local Systems (Part B & C) will determined what works best for this shared point in time data Infant & Toddler Connection of Virginia

  4. Documenting the Rating • You must document: • What evidence led to the selected rating • Who participated in the conversation and decision-making Infant & Toddler Connection of Virginia

  5. Documenting the Rating • Child Indicator Summary Form (CISF) • IFSP • ICDF • ITOTS Infant & Toddler Connection of Virginia

  6. Child Indicator Summary Form (CISF) • The two CISF questions: • To what extend does this child show behaviors and skills related to this indicator appropriate for his/her age across a variety of settings and situations? (Rating: 1-7) Question A • Has the child shown any new skills or behaviors related to this indicator since the last indicator summary? (yes-no) Question B Infant & Toddler Connection of Virginia

  7. Documenting the Rating • If the IFSP narrative is done well, it will save the IFSP team from documenting on the second page of the CISF • See sample narrative Infant & Toddler Connection of Virginia

  8. Quality Assurance • As providers, we are reporting the child progress on the children we serve. We MUST ensure that we are being objective and consistent. • The documentation in the IFSP or on the CISF will show an external reviewer how we came to each determination. Infant & Toddler Connection of Virginia

  9. Quality Assurance • It is imperative that from time to time, we stop to reflect upon our practice, meet with other IFSP teams and review one another’s decisions on the determination. Infant & Toddler Connection of Virginia

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