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IPEDS Race

Federal Changes - Background. Final guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data to the U.S. Dept of EDPublished in Federal Register 10/19/07For implementing 1997 OMB standards (new R/E categories)NCES comment period for R/E implementation timeframe ended March 29th

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IPEDS Race

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    1. IPEDS Race/Ethnicity Changes whats it all about? Alair Annual Conference April 3-4, 2008 Gayle Fink Director of Institutional Research University System of Maryland

    2. Federal Changes - Background Final guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data to the U.S. Dept of ED Published in Federal Register 10/19/07 For implementing 1997 OMB standards (new R/E categories) NCES comment period for R/E implementation timeframe ended March 29th http://nces.ed.gov/IPEDS/news_room/ana_Changes_to_1_29_2008.asp Covers 2 separate issues: Collection of R/E data by institutions Reporting of aggregate data to US Dept of ED

    3. Federal Changes - Background Original 1977 standards single category New 1997 standards - two question format, separate ethnicity, multiple races 1998-99 federal studies on implementing 2000 federal provisional guidance 2007 federal final guidance

    4. Collection of Race/Ethnicity Data Covers students, faculty and staff Encourages re-surveying all students and personnel to collect data in the new reporting format IPEDS Mandatory Dates: FY 2011 Collection Winter - fall 2010 human resources Spring - fall 2010 enrollment FY 2012 Collection- Fall AY 2010-2011 degrees and 12 month unduplicated headcount Spring - graduation rate cohorts (years vary with segment)

    5. Collecting New Race/Ethnicity Categories Two-question format REQUIRED: Is respondent Hispanic/Latino? Y/N Respondent selects one or more races: American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White

    6. New Race/Ethnicity Guidance Non-resident alien (foreign) must be captured through separate citizenship question A person who is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely.

    7. Reporting New Race/Ethnicity Categories Nonresident aliens Race/ethnicity unknown Hispanics of any race For non-Hispanics only: American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White 2 or more races

    8. Reporting New Race/Ethnicity Categories

    9. We know what the categories are but How do we make it happen?

    10. Suggested Approach Campus Leadership support Identify a Project Leader Create Multiple teams: System Revision Team (technical) Points of Entry Team (process) Re-Surveying/Bridging Team Reporting Team Approach needs to fit with institutional culture

    11. Project Leader Sample Tasks Coordinate/liaison with work teams Develop overall implementation calendar In consultation with teams, develop training materials Work with Public Relations to develop an educational campaign about the project

    12. System Revision team Sample Task Vendor update coordination Web interface updating Data storage and retention Support data collection efforts

    13. Points of Entry Team Sample Tasks Identify all places where R/E information is entered Admissions Academic Departments Registration Human Resources Non-credit registration File uploads from outside sources Identify all paper/electronic forms that need to be revised

    14. Points of Entry Team Working with other teams develop approaches to capturing R/E information New students New faculty/staff Continuing students Current faculty/staff Returning students Part-time faculty Older GRS cohorts

    15. Re-Surveying/Bridging Team Discuss the pros/cons of re-surveying and bridging Suggest approaches to re-surveying As part of the registration process? As part of an alumni survey? As part of time-sheet/productivity reporting? Recommend approaches to missing data/non-responses

    16. Reporting Team Discuss analysis approaches for multi-race reporting Discuss whether to include multi-race in the reporting of minority Work with other institutions/ associations/consortiums/ publications to determine their reporting requirements Experiment with possible impact as part of an entering student survey or alumni survey

    17. Concluding thoughts R/E is a costly enterprise Dual maintenance of R/E data during transition Process can not start early enough DOE will be providing additional guidance in the next couple months on: Question wording (See URL for example) http://nces.ed.gov/statprog/2002/std1_5.asp Non-Response Record retention

    18. Questions? Comments? Gayle Fink Director of Institutional Research 3300 Metzerott Road Adelphi, Maryland 20783 301-445-2737 gfink@usmd.edu

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