An Overview

1. Kalinga Software Pvt. Ltd. Bhubaneshwar An Overview Greycells e - Institute Management System D e v e l o p e d B y -

2. Infrastructure Management Faculty Marketing for Students Pedagogy Society Administrator Information Flow Accreditation Consultant Competitor’s Moves Public Relations Financial Management Placements Activity Web for Today’s Educational Institutes Institute

3. Education Delivery Education Management Government Managed / Funded Privately Managed / Self Financed. Cost Control. Internal Operations Focus External Oriented - Mkt, PR As Important Healthy Academic Competition Have to Win! - Akin to Corporate Warfare In-house / Resident Management External / Remote Management MIS Informal / Absent Information Overdrive Institute Landscape: Yesterday and Today – The Change is Total Today Yesterday Institute’s face has changed completely, its similar to a corporate house in terms of operational efficiency, external environment management and information processing needs

4. Dissatisfied Parents ? ? Disorderly Staff Meeting Principal’s Confusion Teacher’s/Administrator’s Burden Institute Has Changed But Management Methods Have Not…As A Result ? ? ? ?

5. Modern Management Tools: A Sine Qua Non - For Survival And Success Customer Relationship Management Quality and Process Standards Well Defined and Structured MIS Need for Total / Holistic Management Target Setting and Budgeting Mechanisms Performance Appraisal and Review Mechanism Employee Recruitment, Training and Motivation All activities point to an increasing information overdrive

6. ? ? Educational Institute ERP ‘Yes’ Increasing Information Appetite Necessitating Drastic Changes in Information Management Tools Used.. Need of the hour – Total MIS Greycells Institute Management System

7. Greycellsis a Web enabled ERP designed for educational / training institutions. Greycellsseamlessly integrates all the key processes of an educational institute Greycells enables timely and creative analysis of data to facilitate effective decision making. What isGreycells

8. Schools, Colleges or Universities Engineering Colleges For Whom ? Business Schools Training Institutes In-house corporate training programs

9. Who are the users EIMS is designed to support the needs of: T e a c h e r s M a n a g e m e n t S t u d e n t s S u p p o r t S t a f f P a r e n t s E x t e r n a l P a r t n e r s

10. Features Greycells’ unique strengths helps users derive maximum benefit: Comprehensive automation (20 modules) and integrated system Real time data management and processing Limited Incremental Investment Web-enabled option – Facilitates Remote access Need based access rights to different users Flexible Modules – Pick and Choose modules User Friendly

11. Individuals Corporate / company System Administration Student Membership Firewall Web Server Database Server Crystal Report Backup Server Backup solution Student Web access Internet Corporate web access Lecturer web access Greycells Architecture Application Admission Student Information CRM Course Management Payment Examination Online Test Library Kiosk Module/ On Line Regn Staff Information Internet • Features : • Course creation • Subject allocation to students • Syllabus, Lesson plan • Attendance • Reports : • Course Offered • Course / class / subject wise student strength • Lesson plan variance Facility Management • Features : • Book purchase • Journal subscription mgt • Book search, issue & return • Penalties • Reports : • Period wise issue, return and purchase • Book status reports • Department wise, subject wise books • Journal subscription status reports Payroll Student Registration • Features : • Assignment fees to students • Fee collection • Automatic allocation to account heads • Receipt statement generation • Report : • Debtors position • Period wise, category wise fee collections Intranet Event Management • Features : • Infrastructure allocation to different facilities • Integration with event management module • Integration with finance modules • Reports : • Facility wise inventory and investments • Facility utilization trends • Features : • Financial Transactions • P&L, Balance Sheet • Automatic link to other modules • Reports : • Period reports • Entry modification reports • Features : • On-line examination • Administration • Automatic Correction • Automatic Collation • Reports : • Test Results • Features : • Company data base • Company interaction management • Interface for companies for direct access of relevant data • Reports : • Student placement reports • Company interaction reports Accounting • Features : • Salary calculation • Generate salary statement • Reports : • Department wise salary outgo • Designation wise salary outgo • Features : • Staff details (department, course papers, research papers, contact points, time table etc) • Reports : • Department wise strength • Designation wise strength • Features : • Automated attendance marking • Automated collation • Reports : • Student wise reports • Class wise reports • Teacher wise reports • Defaulter wise reports • Features : • Room allocation • Room inventory • Hostel discipline • Reports : • Room occupancy trends • Hostel expenditure trends • Features : • Exam time table • Grading • Result publishing • Reports : • Consolidated report cards • Exam schedule view • Class performance analysis reports • Features : • Booking a Facility For Event • Scheduling Time Table • Notice For Students, Staff • Holidays Declaration • Reports : • View events by students, teachers • Features : • Management reports encompassing all the modules • Enable fast and precise information flow • Facilitate fact based decision making • Query based report generation Attendance • Features : • Downloadable Forms • Online Applications • Report : • Total student queries reports • Location wise applications • Total application revenues • Process Registration • Personal particulars, Corporate / • Parents details, Past Educational details, Course enquiry • Assign Course, Class, Subjects and Fee Scheme • Timetable • Invoice / Payment Advice • Security Definition • Set User Rights • - Student • - Trainer Lecturer • - Staff • Administer Integration of Legacy Systems • Features : • Selection process management (test, GDs, venue allocation, collation etc) • Admit card generation • E-mail communication with application • Self Registration • Personal Particulars • Corporate/Parent details • Past Educational details • Course Enquiry • Edit details • Features : • Student’s details (profile, academic, fees, placement etc) • Report : • Individual proctor reports Placement • Features : • Individualized e-mail accounts • Support intranet email • Compatible with internet mail • Features : • Single point information • Fast and paperless information dissemination • 24 hour access • Features : • Electronic Identification • Facilitates transaction authentication and restricted entry (e.g. library, attendance) Hostel Management e-Notice Board Financial system SMS / Fax e- I Card e-Mail E-mail server Executive Reports

12. User Authentication Notice Board Student Course Management Parent Administrator Database Management Library Management Teacher Event & Scheduling Attendance Payment Management Human Resource Greycells Process Flow Users Exit

13. Benefits Improved Work/Process Flow • Faster information flow • Responsive decision making • Reduced errors • Minimal duplication of work Substantial Savings • Manpower • Time • Ultimately financial Improved Quality of Interaction • Parent - Institute • Teacher - Teacher • Student - Teacher • Intra Institute: Teachers, Administrators Improved Teacher Effectiveness – greater focus on teaching less on time consuming administrative functions

14. Technology Options Front-End JSP Back-End IBM DB2 IBM WebSphere Web Server OS Windows, Linux Clients Internet Explorer 5 and above Home

15. Thank you Thank you

16. Attendance View the Attendance of the Student View His or Her Attendance Parent Student Teacher Administrator View Attendance Reports Take Attendance and View Attendance Reports • Mark Attendance • View attendance • Generate attendance based reports • Send alerts for short fall in attendance Home

17. Library Management Student Issue and return books Issue and return books with extra facilities Issue and return books and view reports Teacher Administrator Book search Requisition and issuance of Book Issue through e-Card Generate defaulters List Calculate Penalties Book Purchase Report Home

18. Schedule Exam Creates Courses,Classes,Subjects Creates Syllabus View Time Table Creates Time Table Result Preparation View Syllabus Assign Course,Class And Subject View Time Table View Mark Sheet View Syllabus View Exam Schedule Course Management Administrator Teacher Student Home

19. Staff’s Contacting Address View Fee Details Staff Directory Pay Roll System Payment Management Employee Database Calculating Pay Roll Employee Details Online Messaging Collect Due Assign Fee Scheme Sending Message Payment Management Student Parent It sends emails to remind payment due dates sending automated alerts to parents manages the payment details of students. Administrator Human Resource Home

20. Notice board • Electronic Notice Board • Detailed Notice Publish , Delete And View the notices View the notices Student Teacher Administrator Home

21. User Authentication Login Screens for Teacher Login Screens for Student Student Teacher Parent Administrator Login Screens for Administrator Login Screens for Parent Home Home

22. Administrator Permissions Parents Permissions Teacher Permissions

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