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Organizing Successful Regattas: Key Strategies and Insights for Race Management

Join us for a comprehensive workshop on organizing regattas, led by experienced professionals from the regatta organizing team. Topics include budgeting, recruiting sponsors, marketing strategies, and working with race officials. Engage in coffee and conversation sessions and learn about essential support roles, award management, and logistics. Network with fellow organizers, share ideas, and discover resources for managing successful race events. Contribute to building a lasting legacy in sailing events through effective teamwork and organization. Lunch will be provided for networking.

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Organizing Successful Regattas: Key Strategies and Insights for Race Management

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Presentation Transcript

  1. Workshop Lineup • 0930 - 0950 the regatta organizing team - Yours truly • 0950 - 1010 budgeting - Christine • 1010 - 1030 recruiting sponsors & awards - Sylvie • 1030 - 1100 coffee & conversation • 1100 - 1120 off water support team - Tom • 1120 - 1140 working with your RO & RC - David • 1140 - 1200 Marketing Panel - All Presenters • 1200 Stay for lunch and trade ideas & questions.

  2. The Team • Regatta Chair • Race officer • Protest Judge • Publicity - Notice of race, Local press, Club liaison, SI's, registration kits, notice board • Awards - awards for winners, sponsorship and any other prizes or freebees • Regalia • Meet and greet - people to meet out of town boats, assign trailer and car parking; Liaise with harbormaster for moorings • Accommodations - billeting, camping, hotels • Food services - Breakfasts, dinners, on the water lunches • Entertainment - regatta party, presentations, guest entertainment • Budget - control

  3. Ontario Summer Gameskey responsibility areas • A) Launch/Logistics • B) Public relations / Spectator Relations • C) Officials / Safety • D) Check-in / Results • Registration by GOC & OS • E) Records / Admin / Financials • F) Venue Manager • G) GOC & OS liaison

  4. Key similarities • MORE than one person job • If just a regatta chair…..

  5. Key similarities • MORE than one person job • If it’s just a regatta chair….. • BURNOUT

  6. Key similarities • MORE than one person job • Defined responsibilities • Be sure ALL bases are covered

  7. Regatta Chair Role • 1) Recruit other key players

  8. Regatta Chair Role • 1) Recruit other key players • 2) Organize meetings • Well in advance & regularly • Ensure agenda / minutes kept

  9. Regatta Chair Role • 1) Recruit other key players • 2) Organize meetings • Well in advance & regularly • Ensure agenda / minutes kept • Build consensus • 3) Make room for key people to do their jobs • Only make decisions over reaching in nature or necessary trouble shooting

  10. Recruiting Key Players • ASK…. • Face to Face • Follow up on suggestions • Move out of your circle of sailors!

  11. Recruiting Key Players • ASK…. • Directly • Follow up on suggestions • Move out of your circle of sailors! • TWIST ARMS • Sometimes reluctance is just modesty or “first time fears”

  12. Recruiting Key Players • ASK…. • Directly • Follow up on suggestions • Move out of your circle of sailors • TWIST ARMS • Sometimes reluctance is just modesty • Ensure there is a “reward” • FUN • Fuel….. &&&&&

  13. Sources of Ideas & Inspiration • Websites • OS - http://ontariosailing.ca/Racing/Regatta_Organization/Regatta_Organization.php • CYA - http://www.sailing.ca/racing/regatta_organization/ • Other Events http://nsc.ca/osg/welcome.htm • http://www.sharkworlds2009.com/

  14. Sources of Ideas & Inspiration • Websites • History of your own event • Electronic or Paper Trail

  15. Sources of Ideas & Inspiration • Websites • History of your own event • Electronic or Paper Trail Look around you!

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