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Efficient HR Employment Process at Linda D. McClain

Linda D. McClain HR department overview for the fiscal year 2006, including statistics on postings, bids, applicants, hires, and types of positions. Details on the Replacement Request Form, Recruitment, Candidate Flow, Selection, Verification, Notification, and Post-Offer procedures. Explains the timeline and HR role in hiring new employees.

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Efficient HR Employment Process at Linda D. McClain

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  1. Employment Process Linda D. McClain

  2. HR Employment ActivityFY 2006 Total Employees = 903 FTE’s = 731 Postings = 308 (current = 40) Bids = 458 Applicants = 1,845 Hires = 191 (7-8 per orientation) Terms = 170

  3. Types of Positions • Full-time (64-80 hours per pay period) • Part-time • Occasional • Per Diem – currently 10 positions

  4. Replacement Request Form • Required for all vacancies and new positions • Reviewed weekly by Administration • Forwarded to HR every Wednesday • Basis for Weekly Open Position List that’s updated every Thursday

  5. Recruitment • Internal versus external • Posting List – Internal Bids • FAMC Internet • Careerlink • Newspaper & specialty journals • General & specialty websites • Agencies • Employee referrals • Hiring Bonuses

  6. Candidate Flow • Resumes come into HR • Resume@FAMC.org • Entered into applicant tracking in Great Plains • Routed to Recruiter/Hiring Manager • Acknowledgement cards sent

  7. Selection • Interview Process • Best all-around fit for job • Qualifications • Work history • Skills • $$$’s

  8. Verification Licensure & Certification • Licenses of all regulated professionals are checked online before offer (interview) • Professional certifications (ARRT) • Other certifications • Reference checks conducted - Hirease

  9. Notification • Generally, HR will notify hiring manager when a offer is ready – contingencies • HR contacts candidate with offer and determines start date (or not) • HR notifies hiring manager of outcome including start date if offer is accepted. • Job requisition is closed and comes off posting list

  10. Post-Offer • Pre-employment medical assessment • TB tests • Back screening – CNAs • Drug testing • Complete background check • Complete paperwork • Badge photo

  11. Timing Issue • Takes time to complete our work • Subject to Joint Commission regulations • Must have new hire processed by noon of the Monday prior to the Monday they will attend 1st orientation

  12. HR Role • Facilitate best hire • Preliminary screening • Deal with candidates & agencies • Move process & keep it going • Serve other departments

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