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Planning Business Reports and Proposals

Planning Business Reports and Proposals

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Planning Business Reports and Proposals

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  1. Planning Business Reports and Proposals Business Communication Today

  2. Reports and Proposals Guide Decisions Comply with Government Regulations Gain the Acceptance of Others Monitor and Control Operations Implement Policies and Procedures Document Results Business Communication Today

  3. Source Frequency Audience Length Intent Classifying Reports Business Communication Today

  4. Monitor and Control Operations State Policies and Procedures Document Compliance Report Progress InformationalReports Business Communication Today

  5. Written Plans Operating Reports Activity Reports Monitoring andControlling Operations • Strategic Plans • Business Plans • Marketing Plans • MIS Reports • Annual Reports • Sales Reports • Sales-Call Reports • Expense Reports • Recruiting Reports Business Communication Today

  6. ImplementingPolicies and Procedures Lasting Guidelines Position Papers Business Communication Today

  7. Complying withGovernment Regulations Annual Reports Interim Reports Business Communication Today

  8. Documenting Progresson Workplace Projects Interim Reports Final Reports Business Communication Today

  9. Problem-Solving Reports Business Proposals Analytical Reports Recommendations Solutions Persuasion Conclusions Business Communication Today

  10. Solving Problems Troubleshooting Reports Feasibility Reports Justification Reports Business Communication Today

  11. Internal External Solicited Unsolicited Writing Proposals Business Communication Today

  12. Three-Step Writing Process Planning Chapter 12 Writing Chapter 13 Completing Chapter 14 • Analyzing • Investigating • Adapting • Organizing • Composing • Designing • Revising • Producing • Proofreading Business Communication Today

  13. Planning Reports Analysis Investigation Adaptation Business Communication Today

  14. Informational Reports Analytical Reports Analyzing the Situation Business Communication Today

  15. Problem Definition for Analytical Reports Clarify the Problem Ask the Right Questions Factor the Problem Form a Hypothesis Business Communication Today

  16. To Inform To Persuade To Recommend To Confirm To Analyze To Summarize What Is the Purposeof the Report? Business Communication Today

  17. Parallel Construction Consistent Headings Developing a Preliminary Outline • First Major Part • First subpoint • Second subpoint • Evidence • Evidence • Third subpoint • Second Major Point • First subpoint • Second subpoint Business Communication Today

  18. Preparing the Work Plan • Statement of the problem • Statement of the purpose and scope • Discussion of tasks to be accomplished • Description of final products or outcomes • Review of schedules and requirements • Plans for following up • Working outline Business Communication Today

  19. The Research Process Understand Topic and Assignment Find and Access Information 1 2 Evaluate and Finalize Sources Process Information 3 4 Analyze Data Interpret Findings 5 6 Business Communication Today

  20. “You” Attitude Positive Tone Credibility Adapting to the Audience Business Communication Today

  21. Polite Treatment Bias-Free Language Corporate Image Adapting to the Audience Business Communication Today

  22. Selecting the Channel and Medium Written Reports Complex Information Future Reference Oral Reports Immediate Feedback Nonverbal Communication Business Communication Today

  23. Electronic Reports Advantages • Cost and space savings • Faster distribution • Multimedia features • Ease of maintenance Disadvantages • Hardware and software costs • System incompatibility • Training needs • Data security Business Communication Today