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Top Ten Ways to Travel Smarter… and Save Money

Top Ten Ways to Travel Smarter… and Save Money. May 15, 2012. # 10. Before you travel, consider your alternatives Executive Order (EO) 13589 Promoting Efficient Spending Ways GSA can help you comply with the EO: Local or technological alternatives Teleconferencing and video conferencing

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Top Ten Ways to Travel Smarter… and Save Money

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  1. Top Ten Ways to Travel Smarter…and Save Money May 15, 2012

  2. # 10 • Before you travel, consider your alternatives • Executive Order (EO) 13589 Promoting Efficient Spending • Ways GSA can help you comply with the EO: • Local or technological alternatives • Teleconferencing and video conferencing • Conference space controlled by the Federal Government

  3. # 9 • Book travel online • Transaction fees are significantly more for full-service vs. self-service bookings • Transaction fee includes air, lodging and car reservations

  4. # 8 • Avoid paying additional transaction fees • Book all components of your trip at one time • Air • Lodging • Car

  5. # 7 • Choose the Preferred _CA Fare • Available in more than 1800 markets • Example: Baltimore to San Antonio • YCA fare: $315 • _CA fare: $130 • Book early

  6. For Government Use Only - Do Not Distribute

  7. DG rates should only be selected when a City Pair fare is unavailable for your market WHAT ABOUT “DG” RATES??

  8. # 6 • Consider alternate airports and connecting flights • Alternate airports may have lower fares • Weigh the pros and cons of a connection • Example: Washington – San Diego • Departing from DCA with connection (one way) • $201 _CA • Non-stop from IAD (one way) • $509 _CA

  9. Consider Connecting Flights Savings round trip by choosing connecting instead of non-stop: $84

  10. # 5 • Book the FedRooms rate • Alwaysat or below per diem • A multitude of amenities • Complimentary breakfast • Wireless Internet • FEMA-certified and ADA compliant • Hotel loyalty points are applicable

  11. The Savings… Per Room Night… Per Diem: $ 96 FedRooms®: $ 77 SAVINGS: $ 19 = 20% Same Day Cancellation with No Penalty FedRooms® Rate M&IE Savings (Full Breakfast Included)

  12. FedRooms® Hotels: % Savings off Per Diem

  13. Hotel Tax Exemption • Lodging taxes are not included per diem rates. • Some localities may exempt federal travelers from the payment of taxes.

  14. # 4 • Make wise car rental decisions • Do you really need a car? • What is the appropriate size car? • Are you requesting Government Administrative Rate Supplement (GARS)?

  15. # 3 Use Your SmartPay Card to Pay for All Official Travel Expenses • Pay SP2 bill on time •     Submit voucher within 5 working days •     Attach receipts for lodging & expenses $75 or more • Most agencies offer split reimbursement

  16. # 2 • Plan meetings more efficiently with GSA Conference/ Meeting Planning Tools • Destination Selection Tool (Travel MIS) • Compare cost estimates and CO2 by destination • FedRooms Groups and Meetings Tool • Hotel market research and sourcing tool

  17. Travel MIS Destination Selection Tool

  18. FedRooms® for Groups and Meetings

  19. # 1 BE A PRUDENT TRAVELER! • Travel as if you were spending your own money • Wait, it IS your money!

  20. T T 10 RAVEL OP # 10 # 5 Before you travel, consider your alternatives Book the FedRooms® rate # 9 # 4 Book travel online Make wise car rental decisions # 8 # 3 Avoid paying additional transaction fees Use your SmartPay card for all official travel expenses Plan meetings with GSA Conference & Meetings Planning tools # 7 # 2 Choose the Preferred _CA Fare Consider alternate airports and connecting flights # 1 # 6 Travel as if you were spending your own money!

  21. Questions? For further information, please contact: travel.programs@gsa.gov or www.gsa.gov/travel

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