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The Oklahoma 4-H Record Book

The Oklahoma 4-H Record Book. The following questions will test your knowledge on record book basics! Please write your answers down to keep track. Oklahoma 4-H Record Book Quiz. Which of these sections is NOT part of the Record Book?. The story The résumé The Oklahoma Report Form

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The Oklahoma 4-H Record Book

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  1. The Oklahoma 4-H Record Book

  2. The following questions will test your knowledge on record book basics! Please write your answers down to keep track. Oklahoma 4-H Record Book Quiz

  3. Which of these sections is NOT part of the Record Book? • The story • The résumé • The Oklahoma Report Form • Photos B. The résumé

  4. What age must a 4-H member be to enter a state Record Book? • 12 years old • 13 years old • 14 years old • 15 years old C. 14 years old

  5. What is the maximum number of pages allowed for the 4-H Story? • 10 pages • 8 pages • 6 pages • 4 pages C. 6 pages

  6. How many pages of photos may be included in a record book, excluding the Photography Project? • 2 pages • 3 pages • 4 pages • 5 pages B. 3 pages

  7. True or False? Photos can be integrated into the 4-H Story. • True • False B. False

  8. How many 4-H projects can be included in a Level 1 record book? • 1 • 2 • 3 • All major projects A. 1

  9. In the 4-H Awards section, can awards for all projects be listed? • Yes • No • Only if it is a state level award • Only if it is a national level award A. Yes

  10. Which of these is NOT a good strategy for writing captions for photos? • Start statements with “Here I am at the…” • Explain what is going on in photo and how it affected the project. • Explain your role in the photo and what you learned. A. Start statements with “Here I am at the…”

  11. True or False: If you flub up the guidelines for record books just a little bit, you’ll be fine. • True • False B. False

  12. How did you do?

  13. What is a Record Book? • A way to compete for awards and scholarships • One of those things that kids/parents put in those stiff green folders with a clover • A real headache!

  14. A Record Book is also… • An organized way to summarize a 4-H member’s project work, leadership and citizenship activities. • A way to help members learn: • To set goals and work toward them • To make decisions • To keep records • To utilize available technology • To summarize information • To manage time and resources • To communicate thoughts, feelingsand achievements

  15. The Bottom Line: • Like all other aspects of 4-H, record books teach life skills through experiential learning. • They reinforce learning and develop understanding. • They should answer three questions: • What was learned? • What does it mean? • How is it used?

  16. Where to begin? • Planning is key • The best place to start is with the established objectives for your project • All project objectives are listed in the Summary of Awards • These reflect the current focus of projects and provide a road map for all members • Judges will read the project objectives while judging! • Set short term goals • Based on project objectives, what do you want to accomplish/learn this month or year? • Early on, set long-term goals • Where do you want this project to take you?

  17. Tools to Help • This webpage has all the tools you will need for all of the state 4-H Awards Programs: • http://4h.okstate.edu/awards • By far the most useful tools are the Awards Handbook and the Summary of Awards

  18. State 4-H Awards Selection Process All 4-H Record Books and Award Applications Due in State 4-H Office by noon All written material sorted and checked Approximately 100 project, scholarship and special award finalists participate in interviews Interview scores are combined with written material scores and state winners determined • Record Books Judged • Review and score written material • 3 members on each committee Up to 10 interview finalists selected from Hall of Fame Blue Award Group • Interviews Conducted • Interview Committees review written materials and conduct interviews • 3 members on each committee Up to 3 finalists and 3 alternates selected per Level I & Level II project. Score of 75 or higher required 25-30 Level III & IV scholarship finalists selected for interview. Final number is determined by number of applicants with multiple entries. Interviews confirmed and Interview schedule completed State Winners Announced at Honor Night Assembly at State 4-H Roundup Counties notified by email regarding members selected as project, scholarship or special award finalists

  19. Parts of a Record Book • Oklahoma Report Form (mostly quantitative) • Section I-A – Project Work • What have you done in this project? • 2 pages • Section I-B – Lessons Learned • What have you learned in this project? • 1 page • Section II – Leadership Experiences • 2 pages • Section III – Citizenship Experiences • 2 pages • Section IV – 4-H Awards • ½ page • Section V – Non-4-H Experiences • ½ page • 4-H Story (More qualitative than quantitative) • up to 6 pages • Photo section • Up to 3 pages, except for the Photography Project

  20. Oklahoma 4-H Report Form • Designed to report facts and figures • Based on linked text boxes • When the end of the field is reached, no more information will be displayed

  21. Formatting Tips • No “preferred” way • Use tables or graphs to illustrate repetitive activities or show time spent on project work • Use short statements to report one-time or short-term activities (include number of times or number of participants as appropriate) • Use impact statements or summaries to emphasize special projects • Use lists to show that public speaking or judging activities were project-related • Selectively use bold type and/or color

  22. List entries by year to show growth 2010 • Provided display on dog obedience commands at county fair. • Led “Dog Breed” game at local 4-H meeting. • Presented demonstration on “Homemade Dog Biscuits.” 2011 • Manned working display on “Dog Breeds” at county Mini-Roundup. • Gave power point presentation on “Dog Care” at county contest. • Served as ring steward at district 4-H Dog Show. 2012 • Taught the “Sit” and “Sit Stay” commands at county 4-H Dog Obedience Classes. • Represented Southwest District on State Teen LeadersCompanion Animal Council. • Co-led workshop at District Volunteer’s Conference on“The 4-H Dog Project.”

  23. More Considerations: • Include level and numbers reached. • Have a column for level – Local (L), County (C), District (D), State (S), National (N). • Include a column with numbers reached. • Place an asterisk next to leadership and citizenship that relate to the project being reported: • 2012 *Presented “Food Safety Guidelines” at 4-H Food Showdown Training.

  24. More Considerations: • Vary use of verbs, prepositions, etc. Taught Led Instructed Trained Educated Explained Showed Demonstrated Tutored Coached Drilled Directed • Use your Thesaurus!

  25. Section I-A Project Work • 4-H Project Work – 15 points • Concise summary of work done as a 4-H member in the project • Should show growth in number and complexity of activities • Other Project Work – 5 points • Summary or examples of how 4-H knowledge, skills and project work were applied in other organizations and/or settings • Other Project Work DOES NOT mean you add work you have done in other 4-H projects – it refers to work you’ve done related to your project in other organizations and/or settings

  26. Statements

  27. Charts and Narratives

  28. Other Project Work

  29. Section 1-B – Learning Experiences • Reflect age-appropriate knowledge and skills • Show growth in technical expertise and skill • Generally listed in chronological order • Relate to project objectives – some objectives can only be met by “learning by doing”

  30. Learning – specific and progressive

  31. Section II – Leadership Experiences • 4-H Leadership – 15 points • Relates directly to the project reported. • Projects led, organized or assisted. • 4-H is visible as “lead” organization. • Other Leadership – 5 points • Leadership in other 4-H projects. • Use of 4-H Leadership skills to benefit other organizations/groups.

  32. What is Leadership? • Helping an individual on a one-to-one basis. • Helping several individuals with a project in a group situation (presenting a workshop, demo or speech). • Helping individuals learn through project promotion (displays, distributing literature). • Planning, organizing, implementing and evaluating a program or activity. • Serving as leader for a project club or regular club. • Serving as a committee chairman or officer. • Representing your group at a leadership conference (State 4-H Roundup, D.C. Trip, etc.)

  33. Leadership is probably not… • Exhibiting at the fair (Project Work) • Setting up chairs for an event (perhaps Citizenship) • Giving a speech or demonstration (unless others are being taught how to give a speech)

  34. Considerations: • Try to have a balance between “project leadership” and “other leadership.” 4-H LeadershipNon-4-H Leadership Organized a 4-H beef project Reporter for Oklahoma Junior club; conducted 4 meetings a year. Angus Association. Led tote bag sewing workshop for 1st Assisted Family and Consumeryear 4-H members. Science instructor in 8th grade sewing class.

  35. Leadership – Grouped by years or type of activity.

  36. Section III - Citizenship Experiences • 4-H Citizenship – 15 points • Community service projects/activities related to the project reported that are organized by/through 4-H • Individual service activities representing 4-H • Other Citizenship – 5 points • Community Service related to other 4-H projects • Community projects organized by other groups

  37. What is Citizenship? • Participation in service learning activities • Activities that foster greater understanding of community issues • Donations, community fund raisers, food or clothing drives etc. • Involvement in special causes – Heart Association or Diabetes education, volunteer for local Red Cross, Salvation Army, Ronald McDonald House, etc. • Remember, true citizenship is not just picking up trash – it takes the 4-H’er to a higher level of maturity, creativity and understanding

  38. Citizenship is probably not… • Teaching a workshop (leadership) • Giving a talk or demonstration (unless the purpose is to get support for a service project) • 4-H Citizenship is not what you do as a member of your church youth group (but could be reported as other citizenship)

  39. Leadership vs. Citizenship • Dozens of record books each year confuse these terms • When you are leading or organizing a project, it goes in leadership, even if you are leading a community service project • Examples: • Leadership • Organized a calendar drive for two nursing homes • Citizenship • Donated 15 calendars to calendar drive for two nursing homes

  40. Citizenship Separate “4-H” from “other”

  41. Section IV – Awards • 5 points of overall score • Project-related 4-H accomplishments • Significant awards/trips • OK to summarize or group similar types of recognition • Not to exceed ½ page • May be chronological or in order of importance

  42. Section V – Non-4-H Experiences • 5 points of overall score • Include all significant participation in groups/activities outside of 4-H • If project-related activities have been reported in other sections, do not repeat • Show important awards/participation in other organizations • Summarize or group similar types of recognition • Not to exceed ½ page

  43. Awards/Other Activities

  44. The 4-H Story – 15 points • Project Growth – 5 points • Document change over time in skill, ability, numbers, etc. • Personal Growth – 5 points • Examples of how 4-H and this project have impacted the member and others • Application of 4-H knowledge and skills – 5 points • Examples of leadership and service and application of skills in other settings

  45. The 4-H Story • Complements the facts in the Oklahoma Report Form • Shares the member’s feelings • Tells who, what, when, where, why and how the facts in the ORF came to be • Must be double spaced • Must be no more than 6 pages

  46. Photo Section – 5 points • Suggested Pictures • 1 page of project work • 1 page of leadership activities • 1 page of citizenship activities Photography books only – up to 10 additional pages to illustrate technique/skill • 3-4 pictures per page • Up to 6 pictures if digitally cropped and captions printed as one unit • Descriptive Captions • Attractive Presentation • If digitally creating your photo pages, DO NOT DISTORT PHOTOS!

  47. A good photo section: • Shows member engaged in a variety of activities • Action pictures are always best! • Illustrates growth by showing member at different ages • Uses good captions • Avoid starting each caption with “Here I am….”; “I am….”; or “This is me doing…” • Don’t state the obvious. Explain what is going on and how it affected your project. • Don’t repeat yourself in the same caption. Remember, your space is limited. • Do not write as if you are talking about yourself to someone else. • For example: “David is shown planting a test plot of corn,”sounds strange if you are David.

  48. Do Not Do

  49. General Formatting Guidelines Margins • Top – 1 inch • Bottom – ½ inch • Left Side – 1 ¼ inch • Right Side – ½ inch *Larger margins OK - Smaller DQ*

  50. General Formatting Guidelines Recommended Fonts • Times New Roman 12 • Arial 12 • Courier 12 • Smaller fonts will be disqualified Discouraged Fonts • Any narrow, condensed, script,or novelty fonts

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