Troop 2012 Annual Plan Committee Revision 2014-2015 August 21, 2012

1. Troop 2012 Annual Plan Committee Revision 2014-2015 August 21, 2012

2. Agenda • Scribe - Give meeting minutes to Ms. Gina to update website • Take attendance • Review Activity Budget (see below) • Review Annual Plan and Decide on Open Items (see below) • General Business (see below) • September Event Planning (see below)

3. Budgeting • Troop 2012 is a “pay-as-you-go” troop for camping activities. • Last year’s per scout cost to participate in every campout was almost $800. • This year’s per scout cost to participate in every campout will be almost $1000. • The troop charges annual dues of about $50 to pay for council registration fees, neckerchiefs, patches, handbook, etc. • The troop has no income outside fundraising to cover other expenses, like: • Merit Badges ($400 annually) • Merit Badge books ($5 ea.) • Patrol Camping Gear (hundreds $$) • Financial Aid • Patrol patches • Troop Flag (one time $140) • Adult Training (partial reimbursement) • Scout Training (hopefully in the future) • Awards (blue cards, totin’ chip cards, rank patches, parent pins) • Incidentals like website hosting fees, bank checks, Blue Card binder, leader handbooks, gas on road trips, pizza, etc.

4. 2013-2014 Per Scout Campout Cost 2014 Summer Camp Cost = $363/scout and $145/adult

5. 2014-2015 Per Scout Campout Cost 2014 Summer Camp Cost = $363/scout and $145/adult

6. Annual Plan Review • Committee Review calls for review of: • Service Projects: • Change from Honor Flight to Stone Ridge 5K • Stone Ridge July 4th Parade • Believers Baptist Church • Fundraising: • Spring Fundraiser such as mulch • Monthly Events: • Need new December event due to concerns surrounding Antietam outing • New Scout Campout missing • Webelos Open House not scheduled • April Day Trip (Andrews AFB) canceled • Having adult coordinators is a pre-requisite for calendar events (Day Trips, Fundraisers, Service Projects, etc).

7. August 2014 - November 2014 *PLC vote one replacing Honor Flight with Stone Ridge 5K race service (helping immediate community, Oct 18) *Fall AUMC service?? (during troop mtg or other date) *Timeline for Wreath Fundraiser (beginning October) *Shenandoah Speedway coordinator needed (Oct. 4) *Scouting for Food (SFF) coordinator needed

8. December 2014 - March 2015 *Select new December Camping Activity (see options on next slide) *Spring fundraiser? *Select Webelos Open House date(s) for Jan./Feb. *Is there a New Scout campout?

9. Alternate Winter Camping Option Cold Weather campout from Suggestion Box:

10. April 2015 - July 2015 *April Andrews AFB Day Trip canceled *May Hershey Park campout moved up 1 week (now on Mother’s Day weekend ) *Virginia Beach for June Beach Campout *Vote on Stone Ridge 4th of July Parade participation *2015-16 Planning meeting bumped up to July 13

11. General Business • IMPEZA: Zach Miller • Quartermaster: Elijah Sauder has stepped up to be the new quartermaster and will work w/ ASM Mr. Frias. • Order of the Arrow: Mr. Frias will organize elections this fall • Patrol Leader Action Item: Please turn over your monthly Patrol Meeting schedule to the Webmaster (Miss Gina) before school starts, along with any information you’d like posted on your Patrol Webpage. • Sign-Ins: Should there be a sign-in or other form of attendance at Troop events including meetings, campouts, & service projects? If so, who is responsible and will it be in place for the 9/9 Troop meeting? • Fundraising: • Status on Moe’s quarterly fundraiser (Brad) • Timeline for Fall Wreath sales • Spring fundraiser? Mulch?

12. September Event Planning • Sept. 9 - Troop meeting planner • Sept. 16 - Troop meeting planner • Sept. 23 - Troop meeting planner • Shenandoah Campout, Sept. 26-28 • Sept. 30 COH (Brad requested to be MC & plan the meeting)