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Monitoring & Evaluation and Adjustment (MEA) Strategy PowerPoint Presentation
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Monitoring & Evaluation and Adjustment (MEA) Strategy

Monitoring & Evaluation and Adjustment (MEA) Strategy

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Monitoring & Evaluation and Adjustment (MEA) Strategy

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  1. Monitoring & Evaluation and Adjustment (MEA) Strategy November 5, 2013 NEAP, CALABARSON

  2. WHAT IS THE MEA STRATEGY • an integrated M&E mechanism that focuses on • regular monitoring of the status of educational initiatives across levels • making decisions on what adjustments need to be made for continuous improvement • strategies – management, approach • resources – financial, physical, personnel • programming- schedule of activities • support needed- policy

  3. Features of MEA System • MEA as an M&E system • insures integration of information from the schools to the region • follows standard processes and tools • specifies the TOR of implementers of the system • allows systematic and collaborative collection and validation of data • provides input for appropriate technical assistance across levels

  4. MEA as a SYSTEM • STRUCTURE– personnel implementing the system • School ME Team (SMET) • School Head • School M&E Coordinator • IT Teacher • District ME Team (DMET) • PSDS • Principal – Central ES • Principal – Secondary School • IT Secondary Teacher

  5. MEA as a SYSTEM • District Cluster ME Teams –DCMET-(optional) • Division EPS (member of DO M&E Team) • PSDSs • IT Secondary Teacher • Division ME Team -DMET • DO M&E Coordinator (QA Unit Head) • DO Planning Officer • DO SBM Coordinator • DO Statistician • DO IT Staff

  6. MEA as a SYSTEM • Regional ME Team - RMET • Chief – QAD • Members of QAD • Internal M&E of functional divisions • Central Office- COMET • Chief – OPS • Internal M&E of CO Units

  7. MEA Information Flow

  8. MEA PROCESS PER LEVEL TRIGGER

  9. Standard MEA Process Flow • Trigger – that which will initiate the process • Data Gathering by ME Team – using M&E tools • Quantitative data – Physical and Financial Tracking Form • Qualitative data – issues and concerns • Data Processing – % of Accom, Utilization,Balance categorization • MEA Conference • Validation of Reports • Recommendations • Management Response • Adjustment of Work Plans, Annual Improvement Plan, Education Plan

  10. MEA INFORMATION FLOW TRIGGER

  11. School MEA Process Flow SIP-AIP Programs and Project Action Plans SMET Call for Progress M&E (Quarterly) Teacher prepares & submits quarter report on accomplishment and learner performance SH prepares & submits quarter report on school performance Program implementers prepare & submit quarter report on program/project accomplishments SMET School Monitoring & Evaluation Team • IPPD • Competencies covered • Classroom Mgmt • Learner performance Teacher’s Accomplishment Report (Qtr) School Accomplishment Report (Qtr) Program/Project Accomplishment Report (Qtr) SMET collects and analyzes data and prepares M&E report SIP-AIP Quarter School M&E Report School M&E Report for the Quarter School M&E Report for the Quarter Quarter School M&E Report Adjust AIP Validate report with stakeholders in SMEA Finalize School M& E Report and submit to district Adjusted AIP DISRICT Validated School M&E Report

  12. District MEA Process District receives SME Report District MET (PSDS, Central School Principal, 2 SSHs, ICT staff) consolidates School M&E Reports Note: If the schools division is a small division, there is no need for a district cluster MEA. Hence, after doing the District M&E, District M&E Reports will be consolidated by the DMET. Consolidated M&E Data of Schools Consolidated M&E Data of Schools District IMET analyzes data and prepares M&E Report Consolidated District M&E Report Consolidated District M&E Report District MET validate Reports with School Heads Validated District M&E Report Validated District M&E Report District M&E Report (Quarter) District IMET prepares District M&E Report and submit to the DMET District M&E Report (Quarter) DISTRICT CLUSTER

  13. District M&E Report District Cluster MEA Process District M&E Report Cluster receives DsMEPA Report1 DCMET (EPSs assigned to the DC consolidates District M&E Reports Consolidated District Cluster M&E Reports • Consolidated District Cluster M&E Reports DCMET analyzes data and prepares M&E Report District Cluster M&E Report District Cluster M&E Report DCMET validates District Cluster M&E Report with PSDSs (DCMEA) Validated District Cluster M&E Report Validated District Cluster M&E Report District Cluster M&E Report (Quarter) DCMET prepare District Cluster M&E Report and submit to the DMET District Cluster M&E Report (Quarter) DIVISION

  14. Division MEA Process District M&E Reports District Cluster M&E Reports District M&E Reports District Cluster M&E Reports DMET receives DsMEAand DCMEA Reports DMET consolidates District/District Cluster M&E Reports • Consolidated District or District Cluster M&E Reports Consolidated District or District Cluster M&E Reports DMET analyzes data and prepares field-based Division M&E Report Field-based Division M&E Report Field-based Division M&E Report DMET collects and summarizes the physical accomplishments, issues, lessons learned, and recommendations of the DO (TA providers, teams, units/sections, and implementers of programs and projects) DEDP/AIP Summary of the Physical Accomplishments, Issues, Lessons Learned and Recommendations of the DO Action Plans for Programs and Projects Work Plans of Planning, Admin, Budget Summary of the Physical Accomplishments, Issues, Lessons Learned, and Recommendations of the DO Work Plans on Curriculum Implementation Work Plans of Teams (T&D, QAA, Adjusted DEDP/AIP and action/work/ TA plans Adjusted DEDP/AIP and action/work/ TA plans Supervisory/TA Plans of EPS DMET validates Field-based Division M&E Report and Summary of Physical Accomplishments, Issues, Lessons Learned and Recommendations of the DO with EPSs, PSDSs, and section heads of the support units Physical Output Matrices Division Management Response to the Division M&E Report Adjust DEDP/AIP and action/work/ TA plans Validated Division M&E Report (Quarter) Validated Division M&E Report (Quarter) DMET presents Validated M&E Report to the Division Management REGION

  15. Region MEA Process Flow Division M&E Reports RMET consolidates Division M&E Reports RMET receives DMEA Reports Division M&E Reports Consolidated Division M&E Reports Consolidated Division M&E Reports RMET analyzes data and prepares field-based Division M&E Report Field-based Division M&E Report Field-based Division M&E Report RMET summarizes the physical accomplishments of the DOs, RFTATs, Functional Divisions and Regional Coordinators of programs and projects) REDP Summary of the Physical Accomplishments, Issues, Lessons Learned and Recommendations of the RO Action Plans for Programs and Projects Work Plans of Functional Divisions Summary of the Physical Accomplishments, Issues, Lessons Learned, and Recommendations of the RO Work Plans on BFD Work Plans of Admin RMET validate Field-based Division M&E Report and Summary of Physical Accomplishments, Issues, Lessons Learned and Recommendations of the RO with SDS, FDs, BFD and AdmDiv Adjust REDP/AIP Management Response to the Regional M&E Report Validated Regional M&E Report (Quarter) Validated Regional M&E Report (Quarter) Adjusted REDP/AIP and action/work plans RMET presents Validated M&E Report to the Regional Management Adjusted REDP/AIP and action/work plans

  16. Consolidation and Analysis of Quantitative Information across MANAGEMENT LEVELSPO e-TEMPLATES