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Operations 103 Audits & Reviews , Class 7

Operations 103 Audits & Reviews , Class 7.

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Operations 103 Audits & Reviews , Class 7

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  1. Operations 103Audits & Reviews, Class 7

  2. This class will examine the relative merits of various types of financial reviews, including annual audits.  There are both internal and external audits, and you need to decide which is best for your church.  An external audit will provide a Management Letter and there are key items that need to be included in those letters.  The role of Audit Committees will be examined, as well as the use of audited statements.  Finally, we will look at best practices for preparing for an audit and learning from its results. Today’s Topic

  3. Vonna is a partner with CapinCrouse, LLP where she has served since 1996. As an audit partner, Vonna is responsible for audit and accounting services rendered to clients. Her activities include review of audit procedures and processes, interaction with client personnel and the audit team, and involvement in complicated audit areas.  Vonna has co-authored the book, Essential Guide to Church Finance.  In 2010, she was inducted into the Church Management Hall of Fame. Her speaking experience includes various regional and national conferences. Vonna Laue

  4. An Audit Without Angst? VonnaLaue, Partner CapinCrouse

  5. Levels of CPA services • Why an audit? • Before you begin • Audit process • Tips for a successful audit • Management comment letter • Audit committee • After the audit is complete Agenda

  6. Compilations – Financial statements are primarily management’s representation. CPAs must make sure they appear to be in compliance with accounting standards. • Reviews – CPAs must perform inquiry and analytical procedures to be comfortable that the numbers are correct. • Audits – CPAs must perform additional procedures to verify the accuracy of the financial information (highest assurance). Levels of CPA Services

  7. Loan covenants • Bylaw requirement • Denominational necessity • Accountability Why an Audit?

  8. Do you need an audit? • Review • Consulting arrangement • Do you need a new auditor? • Selecting an auditor • Send a request for proposal (RFP) • Choose the firm • Sign an engagement letter Before You Begin

  9. Preliminary fieldwork • Auditor brainstorming and communication with board or audit committee • Final fieldwork • Approve drafts of financial statements and management letter • Final reports • Board meeting Audit Process

  10. PREPARE PREPARE PREPARE PREPARE PREPARE PREPARE PREPARE PREPARE PREPARE PREPARE PREPARE PREPARE Tips for a Successful Audit

  11. Prep list • Understand what is requested • Have it ready before the auditors arrive • Be realistic in how long it will take you to prepare • Keep information up-to-date throughout the year Tips for a Successful Audit

  12. Understand the auditors’ needs (space, internet connections, etc) • Be available • Have your staff meet with the audit staff before you start Tips for a Successful Audit

  13. You need to be available, but they should combine their questions so you don’t get interrupted every five minutes. • Communicate other commitments (mandatory meetings, etc) to the auditors so they can plan accordingly • Review drafted reports carefully Tips for a Successful Audit

  14. Purpose • Content • Material weakness, significant deficiency, other • Current and prior year comments • Audit committee matters • Types of Issues Addressed • Internal controls • Best practices (policies, tax issues, expense reports) Management Comment Letter

  15. Structure • Committee of the board • Independence • Include an expert • Function • Oversee financial reporting • Oversee risk management and regulatory compliance • Select auditor • Review audit and auditor Audit Committee

  16. Post the audit entries • Determine a process to address comments in the management comment letter • Present to the board • Evaluate the auditors and the audit process After the Audit is Complete

  17. Vonna Laue 714-961-9300 x. 229 vlaue@capincrouse.com Contact Information

  18. For those who have gone through a capital campaign: • What was your target amount vs. the amount raised? How long was the campaign? Did you use a consultant? • What was the biggest lesson or word of advice? What is your opinion regarding knowing and tracking who your significant donors are … • How did you use this in a capital campaign? Did you hold one-on-one meetings with them? Did you invite key/super donors to special events? On page 171 they said, In most campaigns, if at least 50% of the campaign goal is not reached with advance commitments, the campaign will not reach its goals. Comments? Agree? Experience? Questions from the Reading by Ron Downing

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