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Hilton Central School District

On December 14, 2011, the Hilton Central School District convened for the kickoff meeting of the Capital Project Planning Team. The agenda included introductions, an overview of the planning process, and discussions on determining the maximum project size. Subcommittees were formed to focus on various aspects, utilizing resources such as a Building Condition Survey, energy efficiency studies, and financing strategies. The planning process, extending from December 2011 to December 2014, aims to create a capital project that remains property tax neutral while addressing facility needs and exploring alternative energy options.

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Hilton Central School District

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  1. Hilton Central School District Capital Project Planning Team Kickoff Meeting December 14, 2011

  2. Meeting Outline • Introductions • The Capital Project Planning Process • Determining Maximum Capital Project Size • Formation of Subcommittees • Resources for Subcommittees • Future Meeting Schedule

  3. Capital Project Planning Process December 2011 – September 2012 September 2012 – January 2013 January 2013 – December 2014

  4. Determining Maximum Project Size • Objective • A capital project that is substantially property tax neutral • Sources of Property Tax Offsets • Building Aid • approximately 90% of project cost • Capital Reserve Fund • $1.5 million • Reductions in annual operation costs • i.e. electricity produced by a wind turbine reduces annual utility costs

  5. Sample Project Financing • $15 million project, financed with $1.5m paid by Capital Reserve, and $13.5m serial bonds (15-year bonds)

  6. Formation of Subcommittees

  7. Subcommittee Resources • Building Condition Survey (BCS) • State required detailed architectural/engineering study of all facility infrastructure components, with estimated remaining useful life and cost of replacement • Programmatic Needs • Recommendations by Subcommittee Facilitator of building/department needs not covered by BCS • Go Green Committee Report • Preliminary study of alternative energy infrastructure needs to meet District goal of 50% reduction in use of commercially produced energy by 2015-16 school year

  8. Capital Project Planning Committee WIKI • www.hiltoncppc.pbworks.com • Contains BCS for each building • Will be used for posting subcommittee minutes • Other materials will be posted as they become available

  9. Future Meetings

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