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Structure and Functions of the ATEM Secretariat (June 2013)

This document outlines the structure and responsibilities of the ATEM Secretariat as of June 2013. The Executive Officer, along with the President, oversees policy and strategy development, legal matters, and administrative functions. Key roles include managing professional development programs, conferences, and member services, including budget planning and invoicing. The Aotearoa Coordinator ensures regional operations, supports local professional development, and acts in the absence of the Executive Director. Detailed management of secretariat activities is essential for effective governance and member engagement.

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Structure and Functions of the ATEM Secretariat (June 2013)

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  1. ATEM Secretariat Structure June 2013

  2. ATEM Secretariat Structure ATEM Council President Vice-Presidents Executive Officer Professional Development Regions/ Head Office Governance Secretary/ Assistant Secretary Operations Finance Treasurer Member Services/ Aotearoa Coordinator June 2013

  3. Executive Officer • Manages the Secretariat. • Focuses on policy/strategy development and implementation. • Work is overseen by President

  4. Governance • Secretary oversees • Assisted by Assistant Secretary (Terry) • Manages Council meeting business • Legal issues • Elections • Correspondence • Fractional appointment (Terry)

  5. Professional Development • PD Programs • Conferences • Institutional Coordinator Liaison • Scholarships • Role of Kim Tan in Head Office and regions everywhere else .

  6. PD Roles • PD support needed ‘on the ground’ in regions. • Before the day activities (eg logistics, speakers, name tags) • On the day activities (eg registrations) • After the day activities (eg payments, evaluations) • Also centrally coordinated activities • Managing online evaluation • Association PD Program • Conferences

  7. Operations - Finance • Rex Jones - the budgeting, planning and reporting • Spend authority - Rex, Paul, Regional chairs • Peter Scardoni- Membership activities across ATEM, plus invoicing. • Sharon Coker – day to day financial transactions. • Neil Voyce – Assistant Treasurer NZ

  8. Operations – Member Services • Member enquiries • Resources for members • Membership applications and renewals • ATEM Awards and Grants • Website • Publications • Fractional appointment

  9. Aotearoa EO Terry Fulljames • Position coordinates operations in Aotearoa Region. • Acts in the absence of the Executive Director • Has additional roles to those held by REO

  10. Regions • Regions conduct their own PD activity and network events • ICs report to regions and assist in the communication throughout their institution

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