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Communicating Effectively

Communicating Effectively. Ways to Communicate . Verbal Oral Written Non-Verbal Gestures Body Language. How do we communicate?. Smell. Touch. Visual. Audio. Taste. Our Senses help us in communicating. Eye (Visual) Ear (Audio) Nose (Smell) Tongue (Taste) Skin (Touch ).

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Communicating Effectively

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  1. Communicating Effectively

  2. Ways to Communicate • Verbal • Oral • Written • Non-Verbal • Gestures • Body Language

  3. How do we communicate?

  4. Smell Touch Visual Audio Taste

  5. Our Senses help us in communicating • Eye (Visual) • Ear (Audio) • Nose (Smell) • Tongue (Taste) • Skin (Touch )

  6. When does the communication become effective? • Depends on the RECEIVERS’ : • Interest • Need • Ability • Perceptions • Idea • Situation • Mood

  7. Interest, Time and Circumstances

  8. When the Receiver has an Open Mind

  9. Background knowledge and information

  10. Ideas or Perceptions

  11. Ability

  12. Key To Effective Presentation –proven four-step process • Plan • Prepare • Practice • Present

  13. Plan • Describe your audience • Define purpose • Inform? • Persuade? • Motivate? • Entertain? • Plan the content • Content selection • Content sequencing

  14. Prepare • Establish a positive mindset • Structure your presentation • Balance your presentation • Opening • Key points • Closing • Prepare audio-visuals? • How our senses work • Types of visuals • Qualities of visuals

  15. Balance Your Preparation

  16. How much do our Senses Help in Learning?

  17. USE OF VISUAL AIDS • Maintain eye contact with audience while displaying • Write boldly • Colors communicate • Keep visual simple • Subordinate visual to speaker’s idea • Expose visual only when needed • Do not obstruct the visual

  18. RULE OF SEVEN • NOT MORE THAN SEVEN WORDS IN A LINE • NOT MORE THAN SEVEN LINES IN A TRANSPARENCY • SIZE OF LETTERS 7mm

  19. SIZE OF LETTERS • THIS IS THIRTY TWO SIZE FONT • THIS IS TWENTY EIGHT SIZE FONT • THIS IS TWENTY FOUR SIZE FONT • THIS IS TWENTY SIZE FONT • THIS IS EIGHTEEN SIZE FONT

  20. Practice • Practice • Rehearse timings • Feedback – Content & Style • Things to consider • Is your message clear • Does your evidence support key points • Are your graphics and illustrations clear, appealing and relevant to the topic? • Are you talking in terms of your audience’s interest? • Is your close memorable?

  21. Present • Attitude of professional • A privilege • A responsibility • An opportunity • Your nerves • Be natural • Speak in a conversational tone • Establish eye contact • Beware of body language

  22. Question and Answer Sessions • Plan for questions and answers • Questions • Amidst presentation? • End of presentation? • Indicate time allocation • Repeat • Rephrase • Be honest • Summarise and close

  23. Magic P’s Prior Proper Preparation Prevents Poor Performance “Fail to prepare and you prepare to fail” Public Speaking

  24. Thanks

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