Creating Effective PowerPoint Presentations

1. Creating Effective PowerPoint Presentations Presented by Mind gap consultants

2. Objectives • Identify characteristics of ineffective digital presentations • Create effective digital presentations

3. Background Video • A funny video that captures the problem: http://www.youtube.com/watch?v=KbSPPFYxx3o&NR=1

4. Video Discussion • What did you think of that video? • What jumped out at you? • Do you have stories of good or bad presentations? • What font describes you?

5. Instructional Strategy • Example of ineffective behavior • Rules for effective behavior • Example of effective behavior • Practice exercises • Group discussion • Individual application

6. Ineffective – Font Choice • Peanut butter • Jelly or jam • Bread

7. Effective – Font Choice • Professional, consistent font • Avoid careless copy and paste • For size: • Consider audience’s point of view • Stand approximately 5 feet from computer

8. Effective – Font Choice • Peanut butter • Jelly or jam • Bread

9. Practice Exercises – Font Choice • Pair up with a partner. • Discuss the following slides. • Which ones are ineffective? • Effective? • Individually, repair the ineffective slides.

10. Exercise #1 – Font Choice • Analysis • Design • Development • Implementation • Evaluation

11. Exercise #2 – Font Choice • Home • Insert • Design • Annotations • Slide Show • Review

12. Ineffective – Word Count • Peanut butter • Creamy • Chunky • Jif, Peter Pan, Skippy • Jelly, Jam, or Marmalade • Strawberry • Grape • Apple • Orange Marmalade • Bread • White • Wheat • Pita • Crusts off

13. Effective – Word Count • Use the 6 x 7 rule: • 6 bullets per slide maximum • 7 words per bullet • Use additional slides, if necessary

14. Effective – Word Count • Peanut butter • Jelly or jam • Bread

15. Practice Exercises – Word Count • Pair up with a partner. • Discuss the following slides. • Which ones are ineffective? • Effective? • Individually, repair the ineffective slides.

16. Exercise #1 – Word Count • ADDIE model of instructional design • Analysis • Design • Development • Implementation • Evaluation

17. Exercise #2 – Word Count • Home • Clipboard • Slides • Font • Paragraph • Drawing • Editing • Insert • Tables • Illustrations • Links • Text • Media Clips • Design • Page Setup • Themes • Background • Animations • Preview • Animations • Transition to This Slide • Slide Show • Start Slide Show • Set Up • Monitors • Review • Proofing • Comments • Protect

18. Ineffective – Short Segments • Apply a thin layer of peanut butter to both slices of bread. Some people prefer creamy and some people prefer chunky styles of peanut butter. • Once you are done with the application of the peanut butter, you clean your knife then get the jelly out of the refrigerator and start putting that on top of the peanut butter. You can use jelly or jam or marmalade of any flavor that you like. • Maybe we should have mentioned this earlier, but you need two slices of bread. I like whole wheat for a little bit of an extra shot of fiber.

19. Effective – Short Segments • Use phrases or short segments • Do not write everything. • Allow the presenter to elaborate

20. Effective – Short Segments • Peanut butter • Jelly or jam • Bread

21. Practice Exercises – Short Segments • Pair up with a partner. • Discuss the following slides. • Which ones are ineffective? • Effective? • Individually, repair the ineffective slides.

22. Exercise #1 – Short Segments • ADDIE is an acronym referring to the major stages of a particular instructional design model. The components include: • Analysis – The instructional designer identifies the learning problem, the goals and objectives, the audience’s needs, existing knowledge, and any other relevant characteristics. • Design – The design stage involves a systematic process of specifying learning objectives. • Development – During the development stage, the designer creates the content and learning materials. • Implementation – During implementation, the plan is put into action and a procedure for training the learner and teacher is developed. • Evaluation – This stage consists of tests to provide opportunities for feedback from the users. Reference - http://www.learning-theories.com/addie-model.html

23. Exercise #2 – Short Segments Microsoft PowerPoint 2007 includes several tabs: • Home – On the Home tab, you add slides, set the font, format the paragraphs, and draw shapes. • Insert – The Insert tab adds pictures, clip art, shapes, charts, hyperlinks, text boxes, and many more. • Design – Use the Design tab to set the theme and color for your slides. • Animations – On the Animations tab, you set the transitions from one slide to another. • Slide Show – Use the Slide Show tab to create a custom slide show with preset times for every slide and narrations. • Review – This tab allows you to check the spelling or language attributes. Also, you can comment on the slides of a presentation.