Textbook TrackerTM Software to Eliminate the Paperwork of Managing Textbooks
What we can do with Textbook Tracker… Use barcode technology to • Check out textbooks. • Check in textbooks. • Generate reports. • Charge students for loss or damage.
Delete the existing Textbook Tracker folder from your computer if you have an earlier version.
Copy and paste the new Textbook Tracker folder into your Program Files folder.
Let’s get started with Textbook Tracker… • Have the Quick Start Instructions. • Print your "pink sheet" class roster with barcodes. • Borrow one of your school's barcode scanners. • Verify that you have the current version of TT. • Know your school's username and password. (Practice barcodes are included in your materials.)
Enter username and password.Username = “teacher” + school #.Example: teacher54 for Interlake.
Check out textbooks. • See the Quick Start instructions, Part IV.A.
Have your roster ready. • Obtain a “pink sheet” list of students and barcodes for your class periodor • Print a roster with barcodes from http://archive.bsd405.org/internal/classlist/.
Circulation Group Code Before checking out to your class, enter the circulation group code. • The circulation group code makes it possible for you to print the verification report.
Circulation Group CodeShortcut Method • CG • Space • School number • Last name up to 7 characters • First initial • Class period • Enter Example: CG 54SMITHA3
Circulation Group CodeLookup Method • Type CG on the command line. • Press the Enter key.
Circulation Group CodeLookup Method • Find your name and period on the list. • Click OK.
Important!For summer reading … Your own circulation group code won’t work for summer reading because the students will have a different teacher and class period next year.
Circulation Group CodeSummer Reading • CG • Space • School number • The word SUMMER • Enter Example: CG 54SUMMER
Default Due date is end of school year.To make books due at other times,Type period, space, due date. Press Enter.
Continue checking out. Remember: • First scan the student barcode. • Then scan the book barcode.
Each time you scan a student barcode…Check the screen to make sure the next student comes up.
Any book barcode scanned while a student is current patronwill be checked outto that student!
If you notice damage during check out … • See the damage instruction sheet. • On the command line, type ++, space, damage description, and date noted. • Press Enter.
When finished checking out … • Type CG on the command line and press the Enter key to end the checkout process. • Print the verification report. • Sign out when finished.
Check in textbooks. • See the Quick Start instructions, Part IV.B. • You do need the scanner and the books. • You do not need the student barcodes. • OK to mix books from different classes. • OK to check in twice.
If you notice damageduring check in … • Click the Notes icon to verify that the current student is responsible for the damage.
To charge for damage … • Use the DL command and press the Enter key to bring up a quick damage screen. • Enter damage description and price and click OK.
*** Recap ***To check books in … • Type B on the command line and press the Enter key. • Scan the barcode of each textbook that has been returned. • Watch for damage.
When finished checking in … • Type a period on the command line and press the Enter key to end the check in process. • Print the verification report. • Sign out when finished.
Reports • Always print the verification report. • Correct any errors immediately. • See the Quick Start instructions Part V.