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Helpful Hints for the Trusty Treasurer. As the roll is called, mark 1, 2, 3, etc. in pencil so the report may be given promptly. Add numbers in sequence for members arriving during the business meeting after the number present has been announced.
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As the roll is called, mark 1, 2, 3, etc. in pencil so the report may be given promptly. Add numbers in sequence for members arriving during the business meeting after the number present has been announced.
Remember to rise after taking the roll call to report the number present. Immediately following, present the bills. THAT is the motion to allow payment for the bills. There must be a second before voting. All members who have bills should get them to you before the meeting starts or will wait until the next meeting to present them.
Even if an item is within the budget, it must still be presented and voted upon.
Reinstatement fees and Initiation fees are now $35.00. $15.00 of this will go to International when the annual reports are submitted for each. The chapter will purchase the emblem for the new initiate. Any left over money will be kept by the local chapter.
The Treasurer presents the bill for an emblem for a new member during new business. This can be done during this time instead of waiting for the next meeting. Do NOT order the emblem for an initiate until after her initiation.
The constitution and membership card will be presented during “suggestions for the good of the chapter”. The emblem will be presented during “suggestions for the good of the chapter”.
Reminder for the Treasurer • The Treasurer always co-ordinates with the Corresponding Secretary when ordering the new initiates emblem. This also ensures that International is made aware of the initiation. This also ensures that the new sister receives her copy of “The Record”.
DUES International dues are now $26.00 with $6.00 going to Cottey College. Oklahoma State chapter dues are now $36.00 with $26.00 going to International which includes $6.00 to Cottey College, and ten dollars ($10.00) state chapter dues allocated as follows: six dollars and fifty cents ($6.50) for General Fund and three dollars and fifty cents ($3.50) for State Convention Fund.
Collecting dues is always trying. There is no “certain cure” for this. Try utilizing other members to help collect dues from friends they run into or see often that may not attend meetings regularly.
When a chapter member passes away AFTER paying her dues BEFORE March 1 IMMEDIATELY notify International of the death, offer to return the dues to the family. Often times, they will tell the chapter to just keep it or put it as a memorial to a project. The change in membership will go on the current years report.
When a new member is invited to transfer, after reading her acceptance, if voting is during the same meeting she is eligible to vote and added. “Do we add her at that time to the number present to the Treasurers book???” Yes, immediately add the new transferred member to the roll call book and add her number to the amount given at the report. The Recording Secretary will state in minutes XX members responded to roll call with 1 more after transfer read or member arrived late bringing the number of members eligible to vote to XX.
When making the roll call list for the next year, be sure to add in any new initiates or re-instatements in the proper alphabetical sequence. • Andrews, Jean • Bohl, Ashley • Bohl, Rachel
Where do I find information? • ALWAYS check www.peointernational.com for the most current, up to date information. Go to Manuals and Handbooks: IOLC last updated version or Local Chapter Forms: Treasurer. Be sure to check for the most current date on all forms and information. Information can also be found at www.okpeo.org
