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Placing an item on the Rolling Procurement Plan

Placing an item on the Rolling Procurement Plan. Complete RPP Registration Form. Officer. Approve Request to place on RPP. Accounting Officer. Allocate Risk classification. No. Procurement Services. Review Procurement Approach / Risk. >£50,000 or significant concerns.

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Placing an item on the Rolling Procurement Plan

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  1. Placing an item on the Rolling Procurement Plan Complete RPP Registration Form Officer Approve Request to place on RPP Accounting Officer Allocate Risk classification No Procurement Services Review Procurement Approach / Risk >£50,000 or significant concerns Notify Procurement Board at next mtg Place on Rolling Procurement Plan Propose Risk classification Yes Procurement Board Review Allocate Risk Classification

  2. Obtain Authority to Commence Procurement Complete ATC Form Complete Specification Officer Confirm Procurement is on Rolling Procurement Plan Reviews ATC Form and Specification Classified as Low Risk Approve Yes Accounting Officer No Produce Quotation / Tender pack Procurement Services Reviews ATC form, Specification and Quote/Tender Pack Approve Procurement Board

  3. Procurements Classified as Low Risk Produce Quotation / Tender pack Advertise appropriately Receive Expressions of Interest Send Quotes / Tenders pack to interested parties Receive Quotes / Tenders Evaluate Accounting Officer Produce Award Recomm’n Report Is price >10% of that on Procurement Plan Give authority to Award Award Contract Arrange for Contract Docs to be signed Place Record of Contract on SHG Contract Register No Yes Mobilisation Monitor Contract Performance Give authority to Award Procurement Board

  4. Procurements Classified as Medium Risk Accounting Officer Evaluate Technical Component Mobilisation Monitor Contract Performance Advertise appropriately Send Quotes / Tenders pack to interested parties Combine Technical & Commercial Evaluation Produce Award Recomm’n Report Give authority to Award Place Record of Contract on SHG Contract Register Procurement Services Receive Expressions of Interest Receive Quotes / Tenders Evaluate Commercial Component Is price >10% of that on Procurement Plan Award Contract Arrange for Contract Docs to be signed No Yes Give authority to Award Procurement Board

  5. Procurements Classified as High Risk Accounting Officer Evaluate Technical Component Mobilisation Monitor Contract Performance Advertise appropriately Send Quotes / Tenders pack to interested parties Combine Technical & Commercial Evaluation Produce Award Recomm’n Report Place Record of Contract on SHG Contract Register Procurement Services Receive Expressions of Interest Receive Quotes / Tenders Evaluate Commercial Component Award Contract Arrange for Contract Docs to be signed Give authority to Award Procurement Board

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