1. Initiation Planning and Conducting a Successful Initiation Process District Seven Conference

2. Notify Eligible Members (Candidates) • Letter to Candidates • Formal sample letter on web • “Invitation to Orientation” note card • E-invitation • Letter to Parents from Dean • Sample letter on web • Phone calls

3. Elements of an Orientation Meeting • Opportunity to meet “The Family” • Deans & Advisors • Chapter officers • Current / Alumni Members • Communicate “What is Tau Beta Pi?” • TBP History Video / CD • Brochures • Flash presentation / PowerPoint slides • Own chapter history slides / video

4. Elements of an Orientation Meeting • Discuss election criteria / character evaluation • Discuss cost of membership • Breakdown of one-time fee • Cost should not be a deterrent! • Timeline of initiation process • Let candidates ask questions

5. Listed in your chapter bylaws Informal discussion Get-acquainted meeting Resume / Essay Interviews Departmental caucus Project work Possible project work Bent polishing Engineering Futures sessions Group service projects Signatures of members / faculty How to evaluate character?

6. TBP CD Each chapter should have one Available from HQ District Seven Conference

7. New Member PowerPoint Available on web site under Chapter Resources District Seven Conference

8. Election Meeting • Election to membership in Tau Beta Pi remains an explicit acttaken by deliberate chapter action. • Election is not accomplished by "automatic" means by lack-of-objection assumptions or by default of chapter action

9. Election Meeting • Quorum of members is required • 3/4 members • Members may be deemed inactive, but not suggested solution to this issue • Affirmative vote of ¾ of quorum is required to be elected • If member is rejected on first vote, a second vote should be taken

10. Election Methods • Traditional • Individually considered • For small chapters • Group • For large chapters • Read all names to be considered as a group • Member may request for individual to be removed & voted on separately

11. Election Results: Chapter • Elected • Rejected: Select the reason code • Reason "A1": Candidate known to have no interest • Reason "A2": Candidate did not respond • Reason "B": Candidate does not meet the exemplary character requirements • Reason "C": Candidate is not technically qualified because of transfer-student rule or other restrictions • Reason "D": Candidate was on Co-op or below chapter deadline and was not contacted

12. Notify Candidates of Election • Letter to Electee • Formal sample letter on web • “Invitation to electees” note card • Letter to Parents from Dean • If not used earlier for candidates • Phone calls

13. Election Results: Electee • Accepted Election • Refused Election

14. Initiation Ceremony • Invitations to other Tau Betas • Deans • Faculty • Alumni that are Tau Bates • Current members • Your District Director :-) • Possibly hold 2nd ceremony for guests • Reception / dinner following ceremony?

15. Rules for the Ceremony • Be sure your kit works and is complete! • Check 2 weeks prior to ceremony • Look at ceremony text – are all pages there? • Check kit for safety issues (wiring, lighting) • Have extra parts on hand! (flashlights!) • NO ONE gets in after the ceremony starts! • Post people at the door!! • This included everyone, from initiates to DD’s to the Dean to EC members

16. Rules for the Ceremony • Tell electees about “oath” BEFORE the ceremony • Be sure everyone is dress appropriately • No cell phones! • Discuss what to do if someone refuses at the oath • Be sure everyone knows when their part will occur • Read through your part several times

17. Image for ProjectionReplaces Light Box

18. Guest Presentation Available on web site under Chapter Resources District Seven Conference

19. What if someone misses the ceremony? • Are there any ceremonies close to you? • Is the person a graduating senior? • Postpone the electee