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HEP & CAMP Program Improvements

The Office of Migrant Education (OME) is dedicated to improving educational opportunities for migrant children, youth, agricultural workers, and their families through enhanced leadership, technical assistance, and financial support. Our strategies prioritize continuous improvement through data-driven analysis and improved processes for award competitions, monitoring, and customer service. Recent advancements include standardized definitions, improved technical assistance, and enhanced grant review processes. Together, we strive for exceptional outcomes, ensuring that every HEP and CAMP participant has a positive educational experience.

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HEP & CAMP Program Improvements

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  1. HEP & CAMP Program Improvements Rachel Crawford, Ph.D Group Leader OME Discretionary Grants

  2. Because… • The Mission of the Office of Migrant Education is to provide: • Excellent leadership, • Technical assistance and • Financial support • to improve the educational opportunities and academic success of migrant children, youth, agricultural workers, fishers, and their families.

  3. We believe in… • Continuous Improvement

  4. HEP & CAMP Program Improvements • Begin with Data! • Improved Process for Competitions/New Awards • Improved Monitoring & Oversight • Improved Technical Assistance • Improved Customer Service • What’s Next??

  5. Begin with Data! • Review & Validate APR Data • Conduct Data Analysis & Report Program Results • Report Actual vs. Projected Results • Clarify GPRA Measures • Define Variables for GPRA Measures • “Locking” No. Funded • No. Served

  6. Begin with Data!, cont’d. • Establish GPRA Targets • Involve Data Quality Initiative • Develop new APR • Allow for “Persisters” • Standardize/Define APR terms • Collect additional data • Develop new APR • Adjust GPRA 1 formula to account for over-serving

  7. Begin with Data!, cont’d. • Standardize “1st Year Completer Definition” • Standardize “Full-time Student” Definition • Documentation for GPRA 1 • Multi-year Analysis of Accurate APR Data • Top Ten!! • Developed Individual Project Profiles • Changed APR due date to November

  8. Comic Relief EMAPS!!

  9. Improved Process for Competitions/New Awards • Conduct review online: • To access wider diversity of reviewers • For greater efficiency in cost and work • Improved training for reviewers • Improved pre-application webinars and information • Improved review process

  10. Improved Process for Competitions/New Awards, cont’d. • Improved process for awarding Priority Points and accounting for past performance • Stabilized New Award date of July 1

  11. Improved Process for Making Continuation Awards • Improved process for notifying grantees that do not make substantial progress and require Improvement Plans • Discontinue funds to chronically under-performing projects • Finalize Continuation Award process in May.

  12. Improved Technical Assistance • Improved Annual Directors’ Meetings • New Directors’ Meetings • Changed statute and regulations: broadened eligibility rules • Non-Regulatory Guidance on Eligibility • Draft Non-Regulatory Guidance on Services

  13. Improved Technical Assistance, cont’d. • Information/Training on Use of Funds • Detailed checklist for reviewing budgets and follow-up w/grantees • Built P.O. capacity on reviewing budgets • New Directors’ Toolkit • Peer-to-peer Mentor Program

  14. Improved Customer Service • Group 2 is CCCUTE • Consistent, Correct, Courteous • Understanding • Timely • Empowering • Courtesy calls to grantees

  15. What’s Next?? • Electronic Data Collection? • Student Level Data? • Alternatives to GED testing? • Focus on GPRA 2 for HEP • Focus on GPRA 1 for CAMP

  16. Because… • We want you to succeed in running your projects… • So that HEP and CAMP students will have excellent experiences in your hands.

  17. Thank you!!! • For joining OME in this excellent adventure. • Your collaboration and continuous work have made it possible for all of us to accomplish all that we have over the past five years.

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