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Fee-Based Electronic Portfolios

Fee-Based Electronic Portfolios. Presented By: Sean Young Thomas DeVita Curtis Healy Jeremy Monat. Company Profile. Wentworth Institute of Technology Boston, MA 02115 Age of School: Est. 1904 ( 100 + years ) School Type: Private Institution Annual Operating Budget: $95 Million

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Fee-Based Electronic Portfolios

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  1. Fee-Based Electronic Portfolios Presented By: Sean Young Thomas DeVita Curtis Healy Jeremy Monat

  2. Company Profile Wentworth Institute of Technology Boston, MA 02115 Age of School:Est. 1904 (100+ years) School Type: Private Institution Annual Operating Budget: $95 Million Employees: 400+ Students: 4000 Primary Line of Business: Higher Education

  3. Project Charter Executive Summary • Wentworth is currently using a free online portfolio solution with limited functionality • The opportunity exists to implement an improved solution that would offer better functionality and features for students and faculty Business Need • Students need to have the ability to update work at any time in any place, inside and outside of the Wentworth network • Students must also be allowed the depth of customization to display their work, and convey an individualistic identity • Wentworth, its students, and faculty, must be able to download and archive student work • The solution must follow students for a given timeframe, as they enter into their professional careers (2 years)

  4. Project Charter Continued Project Objectives • Apply competitive, subscription based e-portfolio to increase student benefits for displaying and storing information & work Impact Assessment • Wentworth Students will have improved storage, visibility, and archival access Measures of Success • Improved usability over the previous system • Institutional buy-in • Becomes a career services tool

  5. Project Charter Continued Scope • This will be a fee-based online portfolio solution that is to be provided to students for free by Wentworth • This will not bea solution that Wentworth will provide students for free beyond the 2-year window after graduation Risks • Student Confusion • Poor content migration • Stuck with a bad program Time Constraints • This project should be completed by Fall 2015 to give incoming freshman a quick start to helping their careers.

  6. Project Schedule

  7. Decision Scoring Matrix

  8. Request For Proposal (RFP) Letter of Transmittal • Explains the reasons for the Request for Proposal • Gives background of Wentworth and expresses the culture 1. General Information • Maps out Wentworth’s rights with the RFP • Timeline and Evaluation Criteria

  9. RFP Continued 2. Vendor Guidelines • Response format for proposal • Confidentiality of Wentworth’s RFP 3. Product Information • Explains their E-Portfolio clearly 4. Technology Requirements • Specifies the technical usability of the website • Network, architecture, scalability, extensibility • Security, software, recoverability, testing

  10. RFP Continued 5. Strategic Partnership Potential • Vendor explains their company • Training, support and other clients experience • Implementation plan 6. Costs • Initial pricing scope • Sample size • Long term costs

  11. Negotiation Strategy • Desired Relationship • Network-User • Agendas • Vendor Agenda • Leverage • Vendor Leverage • Priorities • Price

  12. Deal Sheet The following table represents the vendor’s initial bid, minimum acceptable terms, andgoals. Estimated 200 students in BSM at WIT

  13. Implementation • Design • Development • Testing • Deployment • Internal Implementation Team • Vendor Implementation Team

  14. Operations Write-Up Fixes and Enhancements • Develop an official change order system that will be strictly adhered to every time a change is requested. Support • DTS will be trained on this newly implemented e-portfolio, which will allow students and faculty to have 8 hours a week 5 days a week. • Vendor support resources are available to end users on the vendor website.

  15. Project Closure • Project Documentation • Supports Decision • Provides a Great Source of Education • Accountability

  16. Project Closure Continued • Resource Evaluations • Project Closure Processes • Project Approvals • Wentworth Institute of Technology -Students and Faculty members • Project Sponsor - Professor Cindy Stevens • Project Stakeholder - Vice President of Technology, Mark StaplesDTS

  17. Final Decision

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