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WEEKLY ACTION MEETINGS

WEEKLY ACTION MEETINGS. Rapid Action Team Meeting Guide. WELCOME TO OUR WEEKLY ACTION MEETING. To continue advancing action plans and start new action plans on other priority ideas in order to achieve our mission. OUR GOAL. 60-90 Minutes Budgeted. WEEKLY ACTION MEETING ROADMAP. 1.

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WEEKLY ACTION MEETINGS

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  1. WEEKLY ACTION MEETINGS Rapid Action Team Meeting Guide

  2. WELCOME TO OUR WEEKLY ACTION MEETING To continue advancing action plans and start new action plans on other priority ideas in order to achieve our mission. OUR GOAL

  3. 60-90MinutesBudgeted WEEKLY ACTION MEETING ROADMAP 1 Check for New Ideas and Prioritize for Action Any new ideas since our last meeting? What’s been accomplished? What needs to happen next? 2 Review Prior Meeting Action Assignments Prioritize and Select NewFoothill Ideas for Action Which other ideas should we take action on? 3 What is our plan and who will drive it? Assign Champions andDevelop Action Plans 4 What else needs to be done to keep on track? Review Just-Do-It Assignments and “Bank” Ideas 5

  4. 3MinuteActivity STEP 1: CHECK FOR NEW IDEAS Activity Instructions: Idea Prioritizer • Our goal is to capture any new ideasfor achieving our mission. • Capture new ideas on Blue Slips. REMEMBER: ALL IDEAS ARE WORTH LISTENING TO. • Quickly agree on where the idea should be posted on the Idea Sorter Poster. • Use the Idea Prioritizer to Prioritize the idea if you have already processed ideas from that action area (i.e. prioritize a new Pull-In idea if all the Pull-Ins have already been transferred from the Idea Sorter Poster). Idea Sorter Idea Board

  5. Up to 20MinuteActivity STEP 2: REVIEW PRIOR MEETING ACTIONASSIGNMENTS AND PLAN NEXT STEPS Activity Instructions: 3Ws ActionAssignments • Our goal is to review progress andbrainstorm next steps for each actionplan in process. • Complete the following tasks for each action plan: • Review the action assignments due for completion by this meeting. (Refer to the 3Ws Action Assignments Poster). • Check-off completed assignments. • Discuss and brainstorm how to complete implementation. (Refer to the Action Accelerator for ideas). • Repeat the process for each action plan in process. ActionAccelerator REMEMBER: THE GOAL IS TO GET COMPLETIONS.WORK TOGETHER TO MAKE IT HAPPEN!

  6. 15MinuteActivity STEP 3: PRIORITIZE AND SELECTNEW FOOTHILLS FOR ACTION* Activity Instructions: “Top 10”ActionIdeas • Our goal is select the next Foothill ideafor action plan development. • Retest the priority Foothill ideas remaining on the Idea Prioritizer Poster and select the top Foothill for action. • If all Foothills have been processed (or the team decides they are not high priority), return to the Idea Sorter Poster and prioritize the next action area of ideas. • Maintain the discipline of testing each idea for POTENTIAL GAIN AND SIGNIFICANT ACTION. • Agree on the TOP FOOTHILL IDEA for action and post-it into the “Top 10” Poster. Idea Prioritizer Idea Sorter NOTE: *This is an optional activity based on the team’s readiness to put more ideas into action.

  7. STEP 4: ASSIGN CHAMPIONS AND DEVELOPACTION PLANS* Activity Instructions: ActionAccelerators Up to 20Minutesper Idea • Our goal is to develop an action plan forour next top Foothill idea. • Ask for a volunteer to “Champion” the idea.Look to: • Any Team Member not assigned as a Champion. • Any Team Member close to completing their action plan. • The Champion will lead the team in a review of the DMAI questions to develop the action plan. • The Team Leader will complete the activity by capturing action assignments on a 3Ws Poster for the idea. • Repeat the activity for additional Foothill ideas as time and capacity to take action permits. “Top 10”ActionIdeas NOTE: *This is an optional activity based on the team’s readiness to put more ideas into action.

  8. STEP 5: REVIEW JUST-DO-IT ASSIGNMENTSAND “BANK” IDEAS 10 Minute Activity Activity Instructions: IdeaBank • Our goal is to review prior meeting Just-Do-It Assignments; capture any new Just-Do-Its; and, bank any ideas for future consideration. • Refer to the Just-Do-It Action Assignments Poster. • Check-off completed assignments. • Brainstorm actions to complete unfinished assignments. • Capture any new Just-Do-It assignments. • Review the Idea Prioritizer for any ideas worth “banking for the future” and deposit them into the Idea Bank Poster. • Clear the Idea Sorter Poster of any ideas that are no longer needed. Just-Do-ItActionAssignments

  9. LET’S CHECK OUR “TEAM PULSE”! • What’s working for you about the team and the process? • What concerns, if any, do you have? • Any suggestions? … THANKS FOR A GREAT ACTION MEETING!

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