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CHEMS ANNUAL TRAINING 2011

CHEMS ANNUAL TRAINING 2011. Topics For Today . CHEMS Status CHEMSPRO Status Conversion / Current Issues Frequently Asked Questions What To Expect Next. CHEMS Announcements . Thanks to everyone involved! Welcome new counties. CHEMS – Software Status. Global release 4.75 (December)

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CHEMS ANNUAL TRAINING 2011

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  1. CHEMS ANNUAL TRAINING 2011

  2. Topics For Today • CHEMS Status • CHEMSPRO Status • Conversion / Current Issues • Frequently Asked Questions • What To Expect Next

  3. CHEMS Announcements • Thanks to everyone involved! • Welcome new counties.

  4. CHEMS – Software Status • Global release 4.75 (December) • Equipment Rate Updates • Version 4.76 (May) • Fuel adjusted rates • Minor fixes / county specific items • Release When Needed • Until we get everyone to CHEMSPRO

  5. CHEMS – Server • Don’t change your CHEMS server • No server needed for CHEMSPRO • Citrix Servers • AREV CHEMS NOT Supported, CHEMSPRO OK • Don’t get rid your server right away • Keep it in place for several months • Keep a copy of CHEMS when the server goes

  6. CHEMS – Workstation Just about any new version of 32bit Windows OK • Many counties are running Win XP-pro • MS support Windows 2K has been discontinued • Windows XP is now 10 years old – upgrade? • Windows 7, 32bit version is OK for CHEMS • Can’t use a 64bit workstation OS for CHEMS • 64bit Windows 7 is OK for CHEMSPRO

  7. CHEMS – Summary Support with little or no coding expected • Daily business operations continue • Equipment rate update in December • Encouraged to move to CHEMSPRO • Any questions on AREV CHEMS ?

  8. CHEMS – Contact Info • Primary • chems@dot.wi.gov (Group / Tim) • 608-873-0665 • http://www.graytech.info/cs • Alternate • 608-266-5005 • Jon.gray@dot.wi.gov

  9. CHEMSPRO – Conversion Status • About ½ Way Through Conv’s • 25 are now on Production Server • 22 Highway Depts (Brown) • 3 Others • Number of Counties ‘testing’ • Parallel run with prod date set • Unofficially testing / paralleling

  10. CHEMSPRO – Conversion Status • 99.9% Conversion Coding Done • Moves CHEMS data to CHEMSPRO • 99.9% Oracle Database (DDL) • Data Tables are in place • Business rules are coded

  11. CHEMSPRO – Conversion Status • 99.9% Community Server Done • Upgraded, faster, more reliable • Working OK / Better to communicate • Subscribe to ‘System Announcements’ • New FTP ‘Dropzone’ in Place • Faster, Secure, don’t have to login • https://ftp.dot.wi.gov/dropzone/93867976

  12. CHEMSPRO – Conversion Status • 99.9%? Conversion Training Done • Additional training this week • Continued on-going training • No new conversion training issues • Other ½ Counties are converted • Request Training if desired • Ask questions now / after meeting

  13. CHEMSPRO – Conversion Status • 95% Client Side Converted • Reports converted • Data entry screens • 49 releases to date (1.2.49.103) • Unresolved Issues Remain • Job Invoice • Non Inventory Entry • Data Entry Performance / Timing A/V’s • A number of smaller items

  14. CHEMSPRO – Unresolved Issue • Job Invoice • Sporadic Small Tools / Fringe • Sporadic Journals total / cover page • Continue to check you invoices • Look for Fringe, Tools, Journals • Compare totals to GL Summary(You should be doing this anyway) • Code to check for missing items • Oracle code review and advice • Release to TEST (OA08) Server

  15. CHEMSPRO – Unresolved Issue • NON Inventory Data Entry • Duplicates a row when changed • A real pain in the backside • Delete the row, save and re-enter • Let me know which one to delete • Release TEST (OA08) Server

  16. CHEMSPRO – Unresolved Issue • Data Entry Performance / Timing A/V’s • Get ahead of the system and A/V’s result • Fast keyboard person • Slow (or dead) Internet connection • Local Tables For Journal/Voucher/Cash • Copies lookup tables to your PC • Should solve data entry / SLOW line • Need feedback, will add to combined etc

  17. CHEMSPRO – Unresolved Issue • The Smaller Items • Logged in request system • Many are reporting changes • Server Communication / Configuration • Inquiry screen needs attention • Some goodies / enhancements • System integration(s) / Bridge / Eqp Rates • Lower priority than the invoice / NON

  18. CHEMSPRO – Frequent Question • Is CHEMSPRO Development is Complete? No • “…Heard/Tried something months ago…” • “Import doesn’t work” • “No coding until conversions done” • 49 Releases, 100’s of requests • Everything must work, data / code • Custom software, ongoing effort like CHEMS

  19. CHEMSPRO – Frequent Question • What Internet Connections Will Work? Faster the Better • Shared T1 might be OK… • Doesn’t get overloaded at times • Not the fastest data entry person • Run a speed test several times • It’s part of the CHEMSPRO Help Menu • Slower the speed the less satisfied • Most satisfied are Cable / faster 10MB+

  20. CHEMSPRO – Frequent Question • Must convert to CHEMSPRO Now? Not Exactly • Convert soon but not until ready • Successful Parallel Test / Everyone OK • No unresolved show-stoppers • CHEMS Support Will Continue • Convert everyone by next meeting • AREV CHEMS support will end sometime • Until everyone converts that wants to

  21. CHEMSPRO – Frequent Question • Is it best to convert at year end? Maybe Not • Might be true for other systems • All CHEMS data transfers • All functionality must work • Year end is busier / vacations

  22. CHEMSPRO – Frequent Question • Do we have to do a Parallel Run? Yes • Makes sure the data transferred OK • Guarantees everyone can do their job • Found something in each county so far • Different reports / options • Imports / Exports must be validated • Equipment Notes location

  23. CHEMSPRO – Frequent Question • Why are there four update options? • Workstation security policy differs • With ‘Icons’ (Admin) • Plain (No Admin) • Zip of EXE only (Just the Program) • Auto Update (Same as ‘With icons’) • All the same underlying CHEMSPRO.EXE • No matter which download • No matter where/how you got it (web/ftp/auto) • Only the way you updated is different

  24. CHEMSPRO – What’s Next? • Get on the production schedule • One conversion per week • Date when your parallel run is complete • The date can slide if needed • Maybe can’t get the date you want later • Convert by next meeting October 2012 • Upload data anytime • No longer limited to weekend conversions • Email me so I know to convert your upload

  25. CHEMSPRO – What’s Next? • Sign up on the Community Server • Subscribe to ‘System Announcements’ • Another user can send an ‘invite’ • Read the Welcome screen in CHEMSPRO • Provide Feedback • Local tables on Journal/Voucher/Cash • Web Site for Discussion Items • Email OK for county specific questions • Positive feedback is the best!

  26. CHEMSPRO - What’s Next • Reporting a problem • Screen/Data/Report specific items • I need to repeat it to fix it • Screen prints are helpful • Reports -> Send a PDF direct • CHEMS <-> CHEMSPRO Difference • Reports from both systems are great • Specific data like jobs, dates used etc

  27. CHEMSPRO – Summary • Ongoing effort / Work on unresolved issues • About ½ the Counties Converted • Convert the remainder by next October • Everyone Must Parallel the Systems • Pick a Prod date that works best for you • Request additional training if you need it • Check your Internet Speed (several times) • Keep your CHEMS server and/or system

  28. CHEMSPRO Any Questions on CHEMSPRO?

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