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Understanding the IU SharePoint Project: History, Models, and Training Resources

Explore the IU SharePoint Project, detailing its history, centralized vs. decentralized models, and the 3-tier structure that supports various needs. Learn what SharePoint is—a web content management system fostering online collaboration, document sharing, and workflows—and how to request a site. We'll cover training options available for staff and faculty and provide helpful resources, including links to training modules and blogs. This comprehensive overview aims to equip users with the knowledge to navigate SharePoint effectively.

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Understanding the IU SharePoint Project: History, Models, and Training Resources

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  1. IU SharePoint Project Brian Hughes August 21, 2009 UNIVERSITY INFORMATION TECHNOLOGY SERVICES

  2. IU SharePoint Project Agenda • What is SharePoint? • History of the UITS SharePoint Project • Centralized vs. Decentralized • Our Environment • 3 Tier Model • Training • How to Request a SharePoint Site • Questions?

  3. IU SharePoint Project What is SharePoint? • Web Content Management System • Online Collaboration • Document Repository • Versioning • Workflows • Extension of Microsoft Office • Intranet or Internet Portal • Wiki • Blog • SharePoint in Plain English Video • http://blogs.msdn.com/sharepointbi/archive/2009/08/14/sharepoint-in-plain-english.aspx

  4. IU SharePoint Project The History of the UITS SharePoint Project • Why did we bother? • Demand came from the ground up • Microsoft’s public folder plans • Pilot hardware purchased about a year and a half ago • Pilot began just over a year ago • Grew thanks to word of mouth

  5. IU SharePoint Project Centralized vs. Decentralized • Why Decentralize SharePoint? • There is no good reason to have a decentralized model* • An enterprise’s goal shouldn’t be to decentralize • That doesn’t mean there are no reasons a department would want or need their own • Let’s pretend…

  6. IU SharePoint Project Centralized vs. Decentralized Scenario • 2 companies and 2 CEOs • 10 Departments in each want SharePoint • All Departments are asking for at least 1 FTE each. Some are asking for several. • All 10 have similar licensing and hardware costs

  7. IU SharePoint Project Centralized vs. Decentralized • The bad CEO

  8. IU SharePoint Project Centralized vs. Decentralized • The Good CEO

  9. IU SharePoint Project Centralized vs. Decentralized • The best model is a centralized one • That doesn’t mean a single centralized deployment. • Gartner Report

  10. IU SharePoint Project Our Environment

  11. IU SharePoint Project 3 Tier Model Tier 1 • FREE!!! • If you have a site in our environment, this is what you have. • Site collection with an unlimited number of sub sites. • Default quota of 5GB which can be increased to 10GB if necessary. • Housed on our main SQL Cluster. • No Custom Code beyond what you can do out of the box or with SharePoint Designer

  12. IU SharePoint Project 3 Tier Model Tier 2 • It isn’t available yet but will be soon. • 100GB quota per site collection. • This is a hard limit due to SharePoint and SQL limitations • There will be a charge for this similar to the disk costs in the Intelligent Infrastructure • No Custom Code beyond what you can do out of the box or with SharePoint Designer

  13. IU SharePoint Project 3 Tier Model Tier 3 • It isn’t available yet • Still in early planning stages. • 100GB quota per site collection. • You have your own Web Application and can publish custom solutions. • There will be a charge for this similar to the disk costs in the Intelligent Infrastructure and possibly an additional cost. • No ETA for when this will be available

  14. IU SharePoint Project MySites • A Mini Personal SharePoint Site • 500MB Quota • Available to Staff & Faculty https://www.mysharepoint.iu.edu

  15. IU SharePoint Project Training • http://office.microsoft.com/en-us/training/CR102146081033.aspx • http://office.microsoft.com/en-us/sharepointserver/CH102066971033.aspx • Books24x7 (Check http://kb.iu.edu for link) • Lynda.com (Check http://kb.iu.edu for link) • UITS-IT Training & Education: • http://ittraining.iu.edu/online/elearning_about.aspx • SharePoint Team Blog: http://blogs.msdn.com/sharepoint/ • The SharePoint Shepherds Guide for End Users by Robert Bogue

  16. IU SharePoint Project How to Request a SharePoint Site • E-Mail spadmin@iu.edu • Site URL: https://www.sharepoint.iu.edu/sites/<sitename> • Examples: iu-mssg, bl-uits, in-uits, uits • Title: For example “The Brian Hughes Unofficial Fan Club” • Primary Site Owner • Secondary Site Owner • “My Site” users* * Won’t be necessary soon.

  17. IU SharePoint Project Questions? • What is SharePoint? • http://kb.iu.edu/data/axpg.html • At IU, how do I request a SharePoint site? • http://kb.iu.edu/data/axpg.html • spadmin@iu.edu http://www.sharepoint.iu.edu

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