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ASPEN Project Certification

ASPEN Project Certification. July 25 , 2012. ASPEN Agenda. Project Objective Status Accomplishments Certification Funding Budget Next Steps. Project Objective.

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ASPEN Project Certification

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  1. ASPEN Project Certification July 25 , 2012

  2. ASPEN Agenda • Project Objective • Status • Accomplishments • Certification • Funding • Budget • Next Steps

  3. Project Objective Replace the Income Support Division (ISD), Integrated Services Delivery (ISD2) System which manages benefits for over 800,000 clients who receive Supplemental Nutrition Assistance (Food Stamps), Energy Assistance, Medicaid, and Cash Assistance. The system will meet the CMS seven standards and conditions as required for the enhanced federal funding. Partner with the following Federal Agencies: Food and Nutrition Services (FNS) Centers for Medicare and Medicaid (CMS) Administration of Children and Families (ACF)

  4. Status • Development • May 1 – Nov 2 • State Resources • 30+ State Staff Dedicated to Project • Technical • Experimental, Development, Conversion & Integration Environment • Conversion • Mapping 100% complete • Legacy Data Validation and Transformation • Implementation • Pilot –Espanola • Training Plan • ASPEN Change Network • Pilot • July 22, 2013

  5. Accomplishments • Design Phase • Approval of Base Eligibility, EDM & IVR • Approval of Conversion Plan • Federal Gate Review • Completed 1st Review • APDU Approved - Budget increase of $30,990,600

  6. Certification HSD elected to integrate the Electronic Document Management (EDM) and Integrated Voice Response (IVR) options, as well as purchasing of the related hardware and software, into ASPEN and implement it with the system by January 1, 2014.  Additional Staffing Needs for UAT, Training, Implementation Rollout, and Site Support Disaster recovery  Workstation Refresh for productivity increases and dual monitors. In completing the Data Conversion and Interface Joint Application Design (JAD) sessions, it was determined that with the selected implementation approach of a Pilot County plus three successive wave rollouts, changes to the Legacy systems will be required to allow HSD to co-exist in both Legacy and ASPEN as we implement. Clients will be moving from unconverted to converted counties and state and federal reporting must be extracted from both systems without duplication. The anticipated changes from the PPACA final ruling,

  7. Certification Requesting Certification of: $105,060,012 Planning Certification Original Certification $1,261,807 Reducing Certification (331,219) Total Planning Certification $ 930,588 Implementation Certification Previous Certified $ 63,149,583 Previous Uncertified $ 10,919,829 Budget Increase $ 30,990,600 Total Implementation $105,060,012 Total Certified Funds Planning $ 930,588 Implementation $105,060,012 Total Certified Funds $105,990,600

  8. Funding Funding Total Appropriations $ 11,366,925 Bond ($8,100,000) $ 7,585,319 Total Federal Participation Amount $ 86,107,768 Total Funding $105,060,012 Planning Expenditures $ 930,588 Total Project Budget $105,990,600

  9. Project Budget SFY 2012 $22,125,606 SFY 2013 $38,867,127 SFY 2014 $44,067,279 CY2011 CY2013 CY2014 CY2012 Deploy Maintenance & Enhancements Requirements Design Development QA UAT Pilot 3rd Qtr 2014 9/1/2011 7/1/2012 7/1/2013 7/1/2014 ASPEN Statewide

  10. Next Steps • Development • May 1st– November 2nd • Conversion • Legacy Data Cleanup Activities • Implementation • Pilot/Statewide Rollout Strategy • Training Plan • Employee Change Readiness Survey • Testing • QAT Test Plans • Federal Gate Review • See slide11 for project schedule

  11. ASPEN Project Schedule

  12. ASPEN Project Status Week Ending 7/13/2012 Project Status:Green Project Phase:Development (34%) Weeks to Pilot:53 • Risks/Issues • Technical Staffing/Knowledge Transfer • External System interfaces changes may not be completed on schedule • Accomplishments/Major Milestones • C1 – C3 Deliverable Approved • G2 – Conversion Mapping Deliverable Approved • Key Activities This Week • Application Development - Code change activities for Phase 2 • Conversion – Data Validation • Technology Management – Exadata setup • Implementation – DED for Training Plan, Design Model Office • Project Management –Finalized Development Metrics • Key Activities Next Week • Technology Management – Complete Impact analysis for Exadata • Application Development • Phase 2 code changes • Conversion – Informatica mappings • Implementation/Training –Training Plan • Project Certification of additional Funding Timeline N G On Track At Risk Off Track Not Started On Hold Completed Duration A H R C Progress Project Time Requirements Design Development Conversion QAT UAT MCI Pilot Wave 1 Wave 2 Wave 3 Training Sept 2011 – Dec 2011 Jan 2012 – Apr 2012 May 2012 – Oct 2012 Oct 2011 – Oct 2012 Nov 2012 – March 2013 Mar 2013 – June 2013 June 2013 July 2013 Sept 2013 Nov 2013 Dec 2013 Oct 2012 – Dec 2013 C C A G N N N N N N N G 1Q12 2Q12 3Q12 4Q12 1Q13 2Q13 3Q13 4Q13

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