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Video Conferencing

Video Conferencing. Presented by Bobby Blake IT Technical Support Specialist The Emerica Group, Inc. Current Meeting, Presentation and Training Formats. Off-Site communication is either by phone conference or travel to the site

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Video Conferencing

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  1. Video Conferencing Presented by Bobby Blake IT Technical Support Specialist The Emerica Group, Inc.

  2. Current Meeting, Presentation and Training Formats • Off-Site communication is either by phone conference or travel to the site • The presentations are given strictly in audio, unless traveling is involved • Meetings and travel times must be established early • Trainers and staff are flown to location to train new hires

  3. Current Communication Limitations • Cannot visually see the speaker • Graphs, Pictures and Visual Aids cannot be used effectively during Presentation • Must mail or fax copies of documents ahead of time • Inconvenient use of telephone for communication to large groups • Trainers and management must travel to train staff

  4. Video Conferencing Systems • Uses a high speed internet connection • Can be displayed on large screens • Audio may be heard using speaker systems or Television sets • PowerPoint's, Word Documents and other visual aids may be displayed to each group of users • 2 or more destinations may be connected at anytime • Camera costs are $3000 per site

  5. Conferencing Layout

  6. Benefits of Remote Camera Systems • Audience Interaction • visual aids • Exceptional Audio • Larger Video Displays • Fast, Reliable Video • Better Listening • Saves travel expenses • Interact with clients

  7. Video Conferencing Vs. Travel Costs • Costs of Camera Systems and Maintenance: $10,000. • Cost of Airfare for Management to Atlanta Office: $2000 • Cost of Food for one Week: $1500 • Cost of Hotel Stay: $1500 • Cost of Rental Cars: $1200 • Totals: $10,000 Vs. $6,200 for one trip!!!

  8. Fixing Issues at CBE • Allow Trainers to interact with new hires • Eliminate Traveling • Elimination of Mailing Documents • Audience Interaction allowed

  9. Recommendation • Purchase camera system for Corp Office, Atlanta Office and Des Moines Office • Train a member of management at each location on how to use the connection • Incorporate more multi-site meetings in order to cover more training in a shorter period of time • Encourage clients to invest in systems to better the form of communication between the companies

  10. Sony Brochure Available for Pick up after Presentation

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