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Archiving Documents in Ontario Part Two

Archiving documents in Ontario can take many forms. Find out the best way to archive doucuments by checking out this presentation from MES Hybrid's VP of Marketing, Kevin D'Arcy and visit our website today at http://www.mesltd.ca. Part two of two.

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Archiving Documents in Ontario Part Two

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  1. Archiving Documents in Ontario: Why Convert Digital Documents to Microfilm? Part Two

  2. Archiving Documents in Ontario To compare microfilm to digital methods for archiving documents in Ontario, it’s important to look at the various methods for digital storage. Microfilming basically provides one method. However, digital storage can be accomplished by using hard disks, CDs, DVDs, flash drives and magnetic tapes. Each of these formats has pros and cons. When considering these digital archival methods compared to microfilming, the major difference involves their longevity. We’ve already noted microfilm can last upwards of 500 years. So what’s the likely life of the digital formats for archiving documents in Ontario?

  3. Archiving Documents in Ontario Magnetic tape archival methods can last around 20 years. This format is being used extensively still today. Another frequently used format is optical media (CD/DVD’s) but many people would be surprised to learn the life expectancy of these medias are on;y 7-9 years. Additionally, the technology must be available to read them well into the future. As we have seen with older storage formats like the 5 ¼” floppy, you won’t always have access to a computer that can read them.

  4. Archiving Documents in Ontario Flash drives may also last a longer time like a CD. However, they contain a lot of moving parts and are more susceptible to breaking down. Relying on data contained within a flash drive for the next 100 years is not very reassuring. The bottom line with digital formats used for archiving documents in Ontario is there’s not much experience with them lasting decades.

  5. Archiving Documents in Ontario Digital technology is relatively new and it’s changing all the time. We just can’t be assured the documents we store digitally will be available 100’s of years from now. If a government agency or business must ensure reliable access for this type of time span, then microfilming is the best archiving choice today. Microfilming can bring you the necessary peace-of-mind for archiving documents in Ontario.

  6. About the Author Kevin D'Arcy is VP of Sales and Marketing for MES Hybrid Document Systems, Ontario's leading document scanning and document management supplier. For more information about archiving documents in Ontario, visit http://www.mesltd.ca/service.html?id=8.

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