Mastering MS Word: Creating Professional Documents

CREATING A DOCUMENT Using MS Word Presented by Dr. Ennis-Cole

OBJECTIVES: • Start and exit Word • Identify components of the Word Window • Choose commands using toolbars and menus • Create and edit a document

OBJECTIVES: • Enter the date with AutoComplete • Correct spelling errors with AutoCorrect • Scroll through a document • Save, Preview, and print a document • Use the Word Help System

Four Steps to a Professional Document • 1. Planning and Creating • 2. Editing • 3. Formatting and • 4. Printing

Starting Word 1. Make sure Windows is running 2. Click the Start button and then point to Programs 3. Point to Microsoft Word 4. Click Microsoft Word 5. Click the Maximize button in the upper-right corner of the Word window

WORD SCREEN CONTENTS

VIEWING THE WORD SCREEN Refer to Figure 1-4 for the detailed description of Word Screen elements.

Checking the Screen before the tutorial begins: • Set the Document View to Normal • Web Layout, Outline, Print Layout • Display the Toolbars and Ruler • Set the Font and Font Size • Display the Nonprinting Characters • Word Screen Session Checklist Figure1-10, pp. WD1.11

Typing a Letter • Click the New Blank Document button to open a fresh document • Use AutoComplete tip • Enter the text • Save a document with the filename

Adding Properties to a Document • Click File, Properties • Click the Summary tab • Editing Properties: • Highlight and retype or delete • Click OK • The document’s new properties are saved.

Word Wrap Feature • Automatic line breaks • Place the insertion pointer at Ln20 Col1 • Type text and press the spacebar • Press the Enter Key • This completes the paragraph.

Scrolling in a Document • Place the insertion point at the bottom of the screen • Type the second paragraph (Figure 1-20) and then press Enter Key twice to insert a blank line • Notice the top of the letter scrolls off the top of the top of the document window.

Error Correction • A wavy red line indicates a duplicated word or a mistake A green wavy line indicates an extra space or a grammatical error • Word automatically corrects common errors • Tools, Options, Spelling & Grammar, Check Spelling & Grammar as You Type

Error Correction Position the insertion pointer in the correct location and right click the mouse button A list box appears with suggested spellings Select the desired spelling To delete, use either the Backspace key or the Delete key

Finishing a Letter • Complete the letter (see Figure 1-24) • Scroll the text using the scroll bar • Save the completed letter • Click the Print Preview Button • Close and return to normal view • Click File, Print – select # copies and page ranges • Click OK to Print

Getting Help • Refer to the Office Assistant • The O/A is an Interactive Guide (Gallery) • Type questions into the O/A Example: How do I print an envelop ? • Click the Microsoft Help button • Click Create and print an envelop • Click Show button • Click Hide button to return to the Help window • Click Close button to exit the Word

That Ends Chapter WD1.03

Mastering MS Word: Creating Professional Documents

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