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Comprehensive Guide to Skyward SMS: Staff Profiles, Student Demographics, and Course Management

Explore the essential features of Skyward SMS, covering Staff Profiles, Student Demographics, and Course Management. This guide details the state-required fields for staff and student information, including Social Security numbers, demographic data, and course settings. Learn how to manage staff data effectively, input essential student demographics, and maintain accurate course records. Additionally, find resources and contacts that assist with Tennessee specific educational requirements. Simplify your school management processes with this comprehensive overview.

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Comprehensive Guide to Skyward SMS: Staff Profiles, Student Demographics, and Course Management

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  1. Skyward SMSState Required Fields Staff Profile (slides 2-5) Course - State Crosswalk and Tennessee fields (slides 6-10) Student Demographics (slides 11-25) Resources(slide 26) Contacts(slide 27)

  2. Staff Profile • Staff State Required Fields

  3. Staff Profile – Add Staff • Staff • Staff Profile • Add • Tutorial - ?Help (top right)

  4. Staff Profile – Staff Information • Highlight staff member’s name • Complete Staff Information • State Required: • Social Security Number • License Number • Endorsement Code • Enter Staff Type

  5. Staff Profile – Edit Name • Name • Demographic Information • State Required: • Gender • Local and Federal Race • Language • Date of Birth • Contact Information

  6. Course Maintenance • State Crosswalk Course Defaults, Course Type and Tennessee fields.

  7. Course State Crosswalk Edit Course Defaults • Select Course Master • OF/CS/BC/CM • OFfice • Current Scheduling • Build Course Master • Course Master

  8. Course Defaults • Highlight the Course then choose the following: • Edit Course • Curriculum button (top right) • Highlight the Course • Click Edit • Click on the (+) to Expand Course Defaults • Complete Course Code field (underline signifies drop down for TN Course Codes) • Complete Transcript Course Code

  9. Course Type • Edit Type • Choose from Course Type dropdown

  10. Section Master - Tennessee Fields • OF/CS/BC/SM • Filter Options = Active Sections and 500 records • Highlight the section • Edit Section • Click on the Tennessee button below Save button • District ID = 870 • School State ID = 55 UCHS; 25 HMMS; 40 MES; 45 SCES; 57 PES; 35 LES; 53 ALC; 65 EMAC; 5 BRES • Class Type = Traditional, *Pullout or *Self Contained • Teaching Method = Traditional • Save*Elementary and Preschool

  11. StudentDemographics • Student State Required Fields

  12. StudentDemographics • General • Profile • Birth History • School Path • Entry/Withdrawal • Entity • TN/NCLB • NCLB-2 (Immigrant and Misc - Student Classification) • Schedule Transactions • Busing • Address • Transport

  13. Student DemographicsProfile • Grade/Grad • Date Entered 9th Grade – UCHS & ALC • Gender • Local Race • Ethnicity • Federal Race • Other ID • Language • Mom’s Maiden Name

  14. Student DemographicsBirth History • Birth Certificate • Birth City • Birth Country • Birth State • Birth County

  15. Student DemographicsEntry Information • Entry Date • Grade/Grad Yr • % Enrolled • Entry Code • Comment • School • Calendar • Student Type • Course of Study • Ineligibility Status

  16. Student DemographicsWithdrawal Information • Date of Withdrawal • Withdrawal Code (drop down list) • Comment

  17. Student DemographicsEntry/Withdrawal • If a student withdraws and returns within the current school year their returning enrollment code would be the same as their original enrollment code for the current school year.

  18. Student DemographicsEntity screen • Verify that the student is active, current year member and the current school entity is the default.

  19. Student DemographicsTN/NCLB screen • SSN or PIN if no SSN is available (check EIS before enrolling) • State ID (check EIS) • Residence County • US Entry Date (immigrants)

  20. Student DemographicsNCLB-2 – Immigrant Status • Enter the Start Date of Enrollment in U.S. Schools.

  21. Student DemographicsSchedule Transactions • Scheduling - Current - View Transactions • Start Date must be the same as the student Enroll Date.

  22. Student DemographicsBusing - Addresses • AM Bus Number • PM Bus Number • Pick up and Drop off Address(If different than the home address.)

  23. Student DemographicsBusing - Transport • Start Date (Bus application date) • Transported = Y • Transportation Category (AM, PM or both) • Miles (one way) • End Date (If there is a change in transportation or the student withdraws.)

  24. Resources Attendance Manual: http://tennessee.gov/education/schapproval/attendancemanual/index.shtml Correlation of Course Codes: http://tennessee.gov/education/schapproval/course_code_corr.shtml (Available in February or March of the current school year) EIS Business Rules (Education Information System): http://www.state.tn.us/education/eis/

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