Taking Responsibility for Our School’s Future

1. Taking Responsibility for Our School’s Future Friends of Mayer Meeting August 10, 2011

2. Agenda

3. Agenda

4. 2010-2011 Financial Reporting Maureen Riordan 4

5. Friends of Mayer 2010-2011 Spending

6. Agenda

7. Friends of Mayer 2010-2011 Fundraising *$1,793 gift card worth $2,151 with 20% discount on purchases; $2,734 for books purchased off wish list and donated

8. Friends of Mayer Year End Fundraising Comparisons

9. Where Does the Fundraising Money Go? Based on a CPS requirement, Farah and Katie sign an agreement noting where the money raised from each fundraiser will be allocated: Pledge Drive = Teacher Positions Walkathon = FOM Annual Expenses (i.e., copier, field trips, student awards, sports team fees, etc.) Barnes & Noble Bookfair = Books/Nooks for Classrooms Other Fundraisers = FOM Discretionary $$ (i.e., Give Back Programs, FriendRaisers, Sheffield Garden Walk, etc.)

10. 2010-2011 Spending Allocation As of June 30, our fiscal year end, we raised over: $152,000 from the Pledge Drive $73,000 from the Walkathon Combined with CPS Discretionary money, we helped fund teaching positions:   3 Classroom Teachers    An Assistant Principal     An EL1 Assistant    An Office Clerk A Response to Intervention (RTI) Specialist Technology Support Services Instructional Materials/Supplies We also paid for: Field trip buses Small tokens of appreciation for our teachers and staff including two report card pick-up lunches and the holiday cookie supplies  Referees for games for our sports teams  Rental and upkeep of the copy machines  Office and art supplies  Student of the month breakfasts and honor student awards

11. Agenda

12. 2011-2012 Fundraising Goals FUNDRAISING GOAL of $400K….WHY? If we use 2010-2011 year as a baseline: FOM gave $200,000 FOM gave $60,000 from previous year Expect CPS budget to decrease at least $50,000 due to lower number of free and reduced lunch students We need to raise $310,000 to just get us back to the same baseline Wish List: Another EL1 Assistant ($40K) Air Conditioning Other ½ of Art Teacher More RTI Spending More Technology Support

13. Agenda

14. Pledge Drive Plan Tracy More Amy Sprenger 14

15. Data From 2010-2011 Pledge Drive $10,863 $33,113 $102,147

16. Participation Percentages by Grade

17. Breakdown of Pledges vs. Received by June 30

18. Survey Feedback Highest dissatisfaction of pledge drive is not knowing how money will be spent Received great feedback in response to Farah’s recent email stating exactly how the money was spent 60% of survey respondents want names and amounts to remain confidential Will start this year by emphasizing classroom competitions

19. Findings Need to encourage/remind families that suggested giving amount is per student Need to increase participation (stress giving at any dollar amount)

20. What Is New This Year? Asking FOM board and LSC to pledge early so we can promote 100% participation from the two boards at Open House PHONE-A-THON: Dinner & Dial before October 12th FOM meeting All Board Members must attend Promoting classroom competitions: Tiered Approach Extra recess/Homework Passes – 75% participation Popsicle Party - 100% participation OR Teacher Experience? Using room parents more to add personal touch Teachers promoting giving at Open House

21. Pledge Drive 2011-2012 Communication Plan

22. Agenda

23. 2011-2012 Board Covenant Pam Lookatch 23

24. Board Covenant Each Board Member must read & sign FOM 2011-2012 Board Agreement tonight Responsibility Summary: Support mission, image & fundraising initiatives of FOM throughout school Remain informed of school-wide and FOM programs Serve/Chair one Fundraising initiative and one Outreach initiative during term Be an active participant on Board and Committee assignments Set up a structured Communication Plan for your committee’s events/initiatives

25. Board Covenant Time Commitment: Attend 11 Monthly FOM Meetings Must attend 9 out of 11 meetings per year May not miss 2 consecutive meetings Be an FOM Board Representative Attend Mandatory Events (i.e., New Parent Orientation, Open House, Friendraisers) Sign up to represent the Board a minimum of two additional times per year (i.e., School Tours, Community Nights, School-wide Programs)

26. Agenda

27. 2011-2012 Fundraising Options Carol Deely & Pam Lookatch 27

28. 2011-2012 Fundraising Options –Up For Vote PLEDGE DRIVE—ALREADY APPROVED REMAINING FUNDRAISERS TO BE VOTED ON: ------------------------------------------------------------------------ Walkathon Barnes & Noble Bookfair Sheffield Garden Walk NEW FUNDRAISERS TO BE VOTED ON: ------------------------------------------------------------------------ Series of Socials with online auction component Online Stand-Alone Auction Cookbook Halloween Costume Sale

29. Barnes & Noble Book Fair Sunday November 13th $ 1,793 Gift Card (compared to $1,509 in 2009) $ 358 20% Educator Discount $ 2,151 Total Value at List Price Some Statistics Regarding Donated Books: - 31 teachers filled out wish lists (compared to 27 last year) - 249 books were donated during the fair (compared to 118 books in 2009) - 249 books donated were worth about $2,734 (compared to $1,416 in 2009) - $1,368 worth of books remain on wish list which leaves a remainder of $783, given to Lartarsha to buy ebooks for the Nooks - Total value of promotion (value of donated books plus value of gift card) = $4,885

30. 2012 Sheffield Garden Walk Thanks to Vicki & Mark Duhon & the 2011 SGW Committee for an amazingly successful event! 2011 total raised = $2,359 $2,890 in sales less $531 in cost of goods Mayer was asked to handle food concessions in the Kids Corner for 2012. Fundraising Goal of $3,000

31. NEW! Series of Socials (Friends & Fundraisers) • Survey results show that parents want more opportunities to socialize • FOM is the vehicle to make that happen • Events will be 75% social with a fundraising component for those who want to participate • Three Adults Only Parties plus one Family Event • Estimated total amount raised = $41,000

32. The Social Line Up • Meet & Mingle with Mayer at Lake Shore Sports Fitness Rooftop - Friday, Sept. 30th • $15/person, beer/wine and light appetizers • Invite Mayer teachers/staff to meet & mingle with parents • Parking spot & more in silent auction (est. $ raised = $3000) • Emerald City Comes to Mayer - Sunday, January 22th 2012 • $75/family for show, classroom art projects & teacher experiences in silent auction (est. $ raised = $5000) • Stay for a family spaghetti dinner and cake walk – $12 for Ages 11 and up & $6 Ages 3-10 • March Madness Party – Location TBD on March 22, 23 or 24th • $35/person, all inclusive evening at a sports bar • Silent auction with early items gathered from Walkathon Solicitation, BB pool, Sports tickets (est. $ raised = $3000) • The Big Bash: ”Good Bye for the Summer!” – Location TBD on Friday, June 1st • $65/person, possible live auction, paddle raise for any budget shortfalls, large raffle items from Walkathon & summer parties in silent auction, iPad 3 instant raffle (est. $ raised = $30,000)

33. Online Auction Easy to administer using www.biddingforgood.com Site sends email alerts to registered users regarding: Status of auction items Last chance bidding as auction comes to a close Users have two ways to purchase items: “Buy it now” price = face value of the item A true eBay style auction including: Minimum initial bid price Specific bidding increments Auction close date Used in conjunction with fundraising activities at Mayer social events to enhance auction & fundraising potential before/after event or as a stand-alone year-round auction “Buy it now” option prior to End of Year event to sell higher valued gift certificates Auction style to sell remaining items, experiences or party spots after events throughout the year Inclusive of everyone, not only available to those who attend events

34. Healthy Cookbook Fundraiser • Letter to families asking for favorite breakfast, lunch, snack, and dinner ideas. Will include a sample of the ideal way people can submit via email as well as filling out back of form. • Focus on healthy, quick, and yummy recipes • Planning to have a pre-order option (with deals) to encourage people to order. Need to be sensitive to timing of other fundraising/Walkathon so not asking for too much money at once • Targeting Cookbook sales to be in FEB 2012

35. FOM Halloween Costume Fundraiser • 175+ costumes have been donated. • Dry cleaned by Cleaning Club & ready to be organized & sold. • Sell before or after school - one to two days a week • Starting the week of September 19th  through the week of October 24 • At Fall Community Night on October 27th • Costumes Prices: • Full costumes sell for $10-$15 • Costume parts (capes, masks, crowns, wands, etc.) sell for $5.

36. Agenda

37. 2011-2012 Fundraising Options –Up For Vote PLEDGE DRIVE—ALREADY APPROVED REMAINING FUNDRAISERS TO BE VOTED ON: ------------------------------------------------------------------------ Walkathon Barnes & Noble Bookfair Sheffield Garden Walk NEW FUNDRAISERS TO BE VOTED ON: ------------------------------------------------------------------------ Series of Socials with online auction component Online Stand-Alone Auction Cookbook Halloween Costume Sale

38. Agenda

39. Proposed 2011-2012 Budget

40. FOM Current Financial State Balance in FOM Bank Account = $20,291 Money left over after $200,000 given to Katie based on 2010-2011 fundraising efforts Spending Proposal to vote on tonight: Sound System for Gymnasium Air Conditioning

41. Spending Proposal #1 – Sound System in Gymnasium Necessary for hosting all-school events (New Parent Orientation, Open House, Walkathon Pep Rally, etc.) Discounted Price = $5,000—Regular Cost would be $10K+ Jon & Alice Singer donating $2,500 Need to approve $2,500 from current FOM balance left over from last year Long term investment Vote tonight to purchase & have installed by New Parent Orientation (8/29)

42. Spending Proposal #2 –Air Conditioning Air Conditioning installed thru Phased-in Approach (TBD by Katie/Administration) Cost Structure: $1725 MAX per classroom $4000 from Kith & Kin parking lot money—already approved by LSC $10,000 matching contribution has already been donated Send out request for donations (not in lieu of pledge drive or walkathon contributions, but in addition to) Vote on $5000 of FOM money to allocate towards A/C slush fund

43. Agenda

44. Back-To-School Events Carol Deely 44

45. Fall Friendraisers Back-to-School Friendraiser Picnic Saturday, September 10th 11:30-2:30pm Trebes Park Bring a blanket & lunch Meet new families & visit with old friends

46. Fall Friendraisers Meet & Mingle with Mayer Friendraiser Friday, September 30th 7:00 – 10:00pm Lakeshore Sport & Fitness Rooftop Childcare Available for a fee $15/person Admission Charge Cash Bar Small Silent Auction including a monthly Mayer Parking Spot

47. Fall Friendraisers Buddy Program: 5 New Families & 10 Existing Families signed up for Buddy Program Receive your buddy family’s information by 8/30 Contact buddy family to meet at one of the Fall Friendraisers or the Back-to-School events Act as their liaison to the school by answering their questions & introducing them to others Contact Stephanie to join at sshurt33@yahoo.com

48. 2011-2012 Give Back Programs Programs set up to help schools raise money by using products and services that families would be using anyways. Need to market to every new and existing family to capitalize on these programs. Goal this year - to ensure that we are making every dollar available to us from retailers & FOM’s corporate partners.

49. 2011-2012 Give Back Programs (cont) Sign up your card to give back to Mayer: Target RED Card – 5% back to users + 1% back to Mayer eScrip – 1-4% back to Mayer with your Dominick’s Fresh Values card Between 8/10-9/13 – Mayer receives 10% back At checkout, let them know you want your purchase to count towards Mayer’s give back: Office Depot – 5% back to Mayer Red Balloon – 3% back to Mayer

50. 2011-2012 Give Back Programs (cont) Lakeshore Sports & Fitness: Donates $10 per month for each new Mayer family that joins for as long as they remain members Online retailers giving back: Mayer will receive 15% back from every costume purchased with a specific promo code at www.wholesalecostumeclub.com Mayer will receive a % back from purchases made at multiple retailers through www.goodsearch.com/nonprofit/oscar-mayer-elementary-school.aspx