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Mastering Effective Presentations to Councils

Learn essential strategies for successful presentations to councils at the annual conference. Understand support levels, complexity, stakeholder involvement, and presentation design elements. Prepare with pre-presentation briefings, discussions, and community outreach. Review and practice your presentation, be open to adjustments, and handle media inquiries effectively. Avoid common pitfalls to achieve your goal and deliver a job well done.

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Mastering Effective Presentations to Councils

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Presentation Transcript

  1. “Presentations to Councils” 2014 AzTA/ADOT Annual Conference and Bus Roadeo Albert Elias, City of Tucson - Assistant City Manager

  2. Know the Goal of the Presentation • Level of support, controversy • Complexity of the topic • “routine” or “extraordinary” • Stakeholders involvement

  3. Design your “total” presentation • Coordinate verbal, written, and visual components • Departmental information • Consultant/Studies • Research or surveys • Best practices

  4. Pre-Presentation Briefings and Discussions • Community outreach process • Individual briefings with elected officials • Key stakeholders briefings • Potential outcomes • Regroup (if needed)

  5. Review presentation with Chief Executive/City Manager • Practice before the “dress rehearsal” • Be open to suggested adjustments • Rehearse questions • Media inquiries

  6. Response and Follow-up • Review your notes in order to respond to follow up information/inquiries • Follow up in a timely manner • Report outcome to stakeholders, media • Be clear on next steps

  7. …What Presentation Pitfalls? You earn the satisfaction of achieving your goal and completing a job done well….

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