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Basic Contract Administration

Basic Contract Administration. Reasons this training is needed : FHWA Oversight Review Requirements Staff turnover Inexperienced staff Increased workload Increased Contractor Production Rates. Cowboy rules for life:

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Basic Contract Administration

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  1. Basic Contract Administration • Reasons this training is needed: • FHWA Oversight Review Requirements • Staff turnover • Inexperienced staff • Increased workload • Increased Contractor Production Rates Cowboy rules for life: Life is not about how fast you run, or how high you climb, but how well you bounce.

  2. Basic Contract Administration • Some Things We Can Do To Improve How We Conduct Business • Review Existing Inspection Operations • Establish Written Office / Inspection Procedures • Checklists • Worksheets • Etc. • Training • Review Procedures Annually for Effectiveness

  3. Basic Contract Administration • Discuss Roles and Responsibilities • Construction projects are 2-party contracts • Define Contract Documents • Where are the requirements for the project specified • Introduce Record Keeping requirements

  4. Basic Contract Administration • Intent is to provide an overview of where you can find information • Uses an actual city PCC Widening project to illustrate how to use the contract documents • ALL PROJECTS ARE UNIQUE Cowboy rules for life: don’t name a pig you plan to eat.

  5. Basic Contract Administration Project Agreement for Federal-Aid • Construction c. The Recipient shall comply with the procedures and responsibilities for materials testing and construction inspection according to Department’s Instruction Memorandums (I.M.’s). The Department will bill the Recipient for testing services according to its normal policy.

  6. Basic Contract Administration Federal Code / Agreement • Federal Aid Project Oversight Agreement • Nothing in this agreement shall be construed to relieve the Iowa DOT from the ultimate accountability for compliance with Federal laws and regulations with respect to the expenditure of federal-aid highway funds in the State of Iowa, including those funds passed through to local governments.

  7. So, now that we know why we are here………

  8. Basic Contract Administration • Where are the requirements of the contract described? • Who is responsible for ensuring compliance with the Contract Documents? • What are the key functions of construction inspectors? Cowboy rules for life: Your fences need to be horse high, pig tight, and bull strong.

  9. Basic Contract Administration • What should an inspector do if non-compliance work is performed? • What information must be documented? • What are the material requirements for items of work? • Other questions? Cowboy rules for life: Keep skunks and bankers and Lawyers at a distance.

  10. Roles and Responsibilities • Project Administrator (Project Inspector) • Knowledge of plans and specifications • Compliance with contract requirements • Inform Contractor of work deficiencies immediately • Measurement & Payment for items of work • Documentation of daily activities • Assess environmental impacts • Promote SAFETY • Maintain positive Public Relations • Be a Professional!

  11. Roles and Responsibilities • Contractor • Knowledge of plans and specifications • Perform work in compliance with Contract • Supervision of Subcontractors • Comply with environmental and safety regulations • Monitor and Document Traffic Control • Provide material approval documentation • Identify work not covered by the Contract

  12. Contract Documents • Plans (not covered in this course) • Typical notes • Plan Notes • Estimate Reference Information • Road Standards • Tabulations Cowboy rules for life: Life is simpler when you plow around the stump.

  13. IDOT Web-based Training • http://www.iowadot.gov/training/web_based_training.html

  14. IDOT Web-based Training • Review Courses for Recertification Preparation • Aggregate Review – Levels I & II • Hot Mix Asphalt (HMA) Sampler Review • HMA Review – Levels I & II • PCC Review – Levels I, II, & III • Profilograph Review • Soils Review • Level I HMA Update • Level II PCC Update • Erosion Control Update

  15. IDOT Web-based Training • Construction Courses • Advanced Self Consolidating Concrete (SCC) • Asset Management • Basic Construction Survey • Bridge Inspection Inspector’s Safety • Change Orders, Claims, & Dispute Resolution • Chip Seals Best Practices • Daily Diary (Documentation Training)

  16. IDOT Web-based Training (cont. • Construction Courses (cont.) • Earth Materials as Engineering Materials • Earthwork Series – Fill Placement • Earthwork Series - Excavation • Erosion & Sediment Control • Flagger Training • Global Positioning System (GPS) • Grades and Grading

  17. IDOT Web-based Training (cont.) • Construction Courses (cont.) • HMA Cold-In-Place Recycling • HMA Paving Field Inspection • IM 204 • Integrated Materials and Construction Practices for Concrete Pavement Series • Iowa Basic Survey • Iowa Plan Reading • Iowa Traffic Control and Personal Safety

  18. IDOT Web-based Training (cont.) • Construction Courses (cont.) • Introduction to Portland Cement Concrete (PCC) Paving Inspection • Job Hazard Analysis • Maintenance of Drainage Features • Maintenance of Traffic for Supervisors • Maintenance of Traffic for Technicians • PCC Construction

  19. IDOT Web-based Training (cont.) • Construction Courses (cont.) • PPE’s & High Visibility Garments • Pipe Inspection • Plan Reading (Entire Series) • Plan Reading (Individual Courses) • Preventive Maintenance and Pavement Preservation • Roller Compacted Concrete

  20. IDOT Web-based Training (cont.) • Construction Courses (cont.) • Site Preparation – Earthwork Series • Structure Inspection • Superpave for Construction • TCCC Bolted Connections • Testing Self Consolidated Concrete (SCC)

  21. IDOT Web-based Training (cont.) • DOT Employee Safety • Blood-borne Pathogens • Defensive Driving • Emergency Action Plans • Ergonomics • Fire Safety • Globally Harmonized System / Safety Data Sheets • Globally Harmonized System / Safety Data Sheets (basic) • Information Technology Security

  22. IDOT Web-based Training (cont.) • DOT Employee Safety • Ladders and Scaffolds • Lockout / Tagout • Meth Lab Awareness • Personal Protective Equipment • RKI GX-2009 Gas Monitor • Winter Weather Safety Cowboy rules for life: A bumble bee is considerable faster than a John Deere tractor.

  23. IDOT Web-based Training (cont.) • Employee Development • Change Orders, Claims, and Dispute Resolutions • Ethics in Transportation • Math

  24. IDOT Web-based Training (cont.) • Maintenance Courses • Asset Management • Bridge Inspection Inspector’s Safety • Chip Seals Best Practices • CDL Courses • Erosion & Sediment Control • Flagger Training • Global Positioning System (GPS) • Iowa Basic Survey • Iowa Plan Reading

  25. IDOT Web-based Training (cont.) • Maintenance Courses (cont.) • Iowa Traffic Control and Personal Safety • Job Hazard Analysis • Maintenance of Drainage Features • Maintenance of Traffic for Supervisors • Maintenance of Traffic for Technicians • PPE’s & High Visibility Garments • Pipe Inspection

  26. IDOT Web-based Training (cont.) • Maintenance Courses (cont.) • Plan Reading (Entire Series) • Preventive Maintenance and Pavement Preservation • Recognizing Roadside Weeds • Safe Use of Basic Carpentry Tools • Safe Use of Hand and Power Tools • Safety Orientation • Winter Maintenance Training Series

  27. IDOT Web-based Training (cont.) • Materials Courses • AASHTO Test Method T-308 • Advanced Self Consolidating Concrete (SCC) • Asset Management • Basic Construction Survey • Basic Materials • Chip Seals Best Practices • Daily Diary (Documentation Training)

  28. IDOT Web-based Training (cont.) • Materials Courses (cont.) • Earth Materials as Engineering Materials • Earthwork Series – Fill Placement • Earthwork Series - Excavation • Grades and Grading • HMA Cold-In-Place Recycling • IM 204 • Integrated Materials & Construction Practices for Concrete

  29. IDOT Web-based Training (cont.) • Materials Courses (cont.) • Iowa Basic Survey • Iowa Plan Reading • Iowa Traffic Control and Personal Safety • Job Hazard Analysis • PPE’s and High Visibility Garments • Pipe Inspection • Plan Reading (Entire Series)

  30. IDOT Web-based Training (cont.) • Materials Courses (cont.) • Preventive Maintenance and Pavement Preservation • Roller Compacted Concrete • Site Preparation – Earthwork Series • Superpave for Construction • Superpave Mix Design Process & Analysis • TCCC Bolted Connections • Testing Self Consolidated Concrete (SCC)

  31. IDOT Web-based Training (cont.) • Safety • Bridge Inspection Inspector’s Safety • Flagger Training • Iowa Traffic Control and Personal Safety • Job Hazard Analysis • Maintenance of Drainage Features • Railroad Safety Awareness • Safety Orientation • Safe Use of Basic Carpentry Tools • Safe Use of Hand and Power Tools • Safety Videos Cowboy rules for life: Words that soak into your ears are whispered… …not yelled..

  32. IDOT Web-based Training (cont.) • Office of Location and Environment (OLE) • Interchange Justification Report (IJR) • For all parties involved in the interchange planning, approval, and design process • This includes local agencies, consulting engineers, and IDOT staff

  33. IDOT Web-based Training (cont.) • Training Academy • Basic Materials • Erosion and Sediment Control • HMA Paving Field Inspection • IM 204 • Introduction to PCC Paving Inspection • Iowa Basic Survey course • Iowa Traffic Control and Personal Safety • Math • Plan Reading Basics • Structure Inspection

  34. Contract Documents • Specifications • Standard Specifications • General Supplemental Specification • Special Provisions • Developmental Specifications • SUDAS • Iowa Statewide Urban Design & Specifications

  35. Contract Documents • Proposal/Contract • Items • Contract Period • Addenda • Federal Aid Requirements

  36. Record Keeping • Setting up a Field Book • Preparing a Daily Report • Documenting Pay Quantities • Associated Documents • Non-compliance Notice • Extra Work Order • Vouchers

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