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Patrick McMenamin, Administrator Categorical Program Monitoring Office

Online CPM and Focus for 2008-2009. Patrick McMenamin, Administrator Categorical Program Monitoring Office. Bilingual Coordinators Network Meeting 2008 Doubletree Hotel November 21, 2008 Sacramento, CA. Presentation Content 2008-09 Team Leader Assignments Same Changing New CAIS/CPM Online

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Patrick McMenamin, Administrator Categorical Program Monitoring Office

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  1. Online CPM and Focus for 2008-2009 Patrick McMenamin, AdministratorCategorical Program Monitoring Office Bilingual Coordinators Network Meeting 2008Doubletree HotelNovember 21, 2008Sacramento, CA

  2. Presentation Content • 2008-09 Team Leader Assignments • Same • Changing • New • CAIS/CPM Online • Continuity Slide 2

  3. 2008-09 CPM Team Leaders Region 1: Pilo Salas Region 2: Lynn Bartlett Region 3: Geeta Rezvani Region 4: Ted Hawthorne Region 5: Pilo Salas Region 6: Eleanor Clark – Thomas Region 7: Carmela Kelly – Batch Region 8: Ramiro Nava Region 9: Ted Hawthorne Region 10: Geeta Rezvani Region 11: Robert Gomez Slide 3

  4. 2 1 3 4 6 7 5 10 8 11 9

  5. Same … Federal Basis for Categorical Program Monitoring (CPM) Grantees must monitor Federal grant and subgrant supported activities to assure compliance with applicable Federal requirements. Title 34, Code of Federal of Federal Regulations, section 80.40(a) Slide 5

  6. Same … State Basis for CPM The California Department of Education (CDE) is required to monitor categorical programs operated by local educational agencies (LEAs). Education Code (EC) section 64001(b) Slide 6

  7. Same … State Basis for CPM (cont.) Onsite compliance reviews continue School plans reviewed as part of these onsite reviews EC 64001(b) Slide 7

  8. Same … State Basis for CPM (cont.) The Superintendent shall establish the process and frequency for conducting CPM reviews. Slide 8

  9. Same … Anchored in Law CPM process ensures LEA meets requirements of a specific categorical program. Categorical program requirements are stated in the program instruments. Slide 9

  10. Same … Anchored in Law (cont.) If an LEA is not meeting the legal requirements of a specific categorical program, CDE helps by stating what must done to meet legal requirements. Slide 10

  11. Same … Anchored in Law (cont.) CPM findings must be based on: a legal requirement of a categorical program, and factual evidence derived from data, documents, interviews, and observations. Slide 11

  12. Same … CDE Responsibilities CDE is responsible for establishing the process for conducting CPM reviews. Slide 12

  13. Same … LEA Responsibilities An LEA must meet the legal requirements of each categorical program it operates, as stated in the CDE monitoring instrument for that program. Slide 13

  14. Same … LEA Responsibilities (cont.) Beyond the CPM onsite review, an LEA must develop its own ongoing process for monitoring compliance with the legal requirements of each categorical program for which it receives funds. Slide 14

  15. An LEA must develop a Local Educational Agency Plan (districtwide plan). For guidance, go to the Local Educational Agency Plan Guidelines Web page at: http://www.cde.ca.gov/nclb/sr/le/guide temp.asp Same … LEA Responsibilities (cont.) Slide 15

  16. The LEA Plan (districtwide plan) should provide broad leadership initiatives for categorical programs operated by the LEA. Same … LEA Responsibilities (cont.) Slide 16

  17. Same … School Responsibilities Each school must develop a Single Plan for Student Achievement (SPSA). Slide 17

  18. Same … School Responsibilities (cont.) Each SPSA should describe how a specific school will use categorical funds to improve student academic achievement. Slide 18

  19. Same … School Responsibilities (cont.) The LEA Plan and SPSA should describe the LEA’s coordinated leadership efforts to use categorical funds to improve student academic achievement. Slide 19

  20. Same … School Responsibilities (cont.) For guidance on SPSA development, go to: http://www.cde.ca.gov/nclb/sr/le/singleplan.asp Slide 20

  21. Same … Program Instruments (cont.) The CDE has developed a program instrument for each categorical program monitored by a CPM review team. In addition, a Cross-Program instrument includes statutory requirements pertaining to multiple categorical programs. Slide 21

  22. Same … Program Instruments (cont.) Instruments for the 2008-09 CPM review cycle are available on the CDE Web site at: http://www.cde.ca.gov/ta/cr/cc/ 08instruments.asp Slide 22

  23. Same … Program Instruments (cont.) No Changes or Minor Changes: • Adult Education • Educational Equity • English Learners • GATE • HIV/AIDS • Migrant Education Slide 23

  24. Same … Program Instruments (cont.) No Changes or Minor Changes: Neglected or Delinquent (LEAs) Improving Teacher Quality Safe and Drug Free Homeless Physical Education Slide 24

  25. Same … Program Instruments (cont.) No Changes or Minor Changes: Before and After School Programs CalSAFE* (*California School Aged Families Education) Slide 25

  26. Changing … Program Instruments (cont.) Changes: Career Technical Education Child Development Title I, Part A: Basic & State Compensatory Education Title I, Part A: Program Improvement Slide 26

  27. Changing … Program Instruments (cont.) Changes: Neglected or Delinquent (State Agencies) Uniform Complaint Procedures CalServe Slide 27

  28. Ongoing Program Self-Evaluation Tools (OPSETS) OPSETs help to answer the question: “What must an LEA do to meet legal requirements.” OPSETS for 2008-09 CPM review Cycle will be available by November 30 at: http://www.cde.ca.gov/ta/cr/cc/08opsets.asp Slide 28

  29. Same … Site Selection Selection criteria are objective and grounded in law: • Academic Performance Index • Evidence of district compliance with state and federal law http://www.cde.ca.gov/ta/cr/cc/selectioncriteria.asp Slide 29

  30. Identified Need Current CPM process is: • Paper heavy • Labor and resource intensive • Time-consuming • Requires collection, management, sharing and storage of numerous documents Slide 30

  31. Identified Solution California Accountability and Improvement System (CAIS) Slide 31

  32. CPM Online: What is the Same Accountability & legal requirements Content of instruments & OPSETS Team Leads & Program Monitors LEA on-site schedule & visits Need evidentiary documents Follow-up as needed Slide 32

  33. CPM Online: What is Different Online review of evidence prior to visit Ability to request input prior to visit Reduction of “bins” and “boxes” Monitoring of Notification of Findings Support an LEA’s ongoing monitoring of programs Document management Slide 33

  34. CPM Online and Continuity CDE staff work with LEA representatives to help LEA resolve all findings and meet legal requirements. Slide 34

  35. Contact Information Pat McMenamin, Administrator Categorical Program Monitoring Office Accountability and Improvement Division Phone: 916-319-0357 pmcmenam@cde.ca.gov Slide 35

  36. RESOURCES CDE Main Web-page for CPM http://www.cde.ca.gov/ta/cr/cc/ Slide 36

  37. RESOURCES URL for Viewing Archive of October 2008 CPM Webcast http://www.channelservernetwork. com/Staff.html Slide 37

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