Project Initiation & Planning

1. Project Initiation & Planning Farrokh Alemi, Ph.D. Narrated by Lee Baliton

2. Project Phases • Initiation • Planning • Execution • Controlling • Closing

3. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan

4. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan

5. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan Frequent, periodic emails, video clips and other communications to the sponsors is a minimum set of communications

6. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan Frequent, periodic emails, video clips and other communications to the project team is a minimum set of communications

7. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan A project manager should think of himself as a director of a movie. He should regularly prepare and distribute media about the project

8. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan I want you to remember me A project manager should think of himself as a director of a movie. He should regularly prepare and distribute media about the project

9. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan

10. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan

11. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan

12. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan

13. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan

14. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan More on these activities later

15. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan

16. Elements of a Detailed Plan • Project team • Selection • Description • Work plan • Time and cost of activities • Project risks • Communication plan • Other management plans

17. Elements of a Detailed Plan • Project team • Selection • Description • Work plan • Time and cost of activities • Project risks • Communication plan • Other management plans What you say matters

18. Elements of a Detailed Plan • Project team • Work plan • High level tasks listed • Ask for lower level tasks • Time and cost of activities • Project risks • Communication plan • Other management plans

19. Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project schedule • Project budget • Project risks • Communication plan • Other management plans

20. Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project schedule • Project budget • Project risks • Communication plan • Other management plans Plan in moderation

21. Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project risks • Plans to reduce risk • Plans for disasters • Communication plan • Other management plans

22. Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project risks • Plans to reduce risk • Plans for disasters • Communication plan • Other management plans Can’t you do anything right

23. Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project risks • Communication plan • Recipient, mode, frequency, responsibility • Other management plans

24. Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project risks • Communication plan • Recipient, mode, frequency, responsibility • Other management plans

25. Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project risks • Communication plan • Other management plans • Scope management • Resource management • Quality management

26. Take Home Lesson Planning has many parts. Media plays an important role in them