Anticipated 21 st Century Community Learning Centers – Expanded Learning Time Grant Opportunity

1. Anticipated 21st Century Community Learning Centers – Expanded Learning Time Grant Opportunity Grant Information Session March 8, 2013 10:00 AM – 1:00 PM Presented by: Department of Elementary and Secondary Education Staff “Time alone guarantees nothing … but with it, all else is possible.” --Massachusetts Commission on Time and Learning, 1995

2. Anticipated Timeline When confirmed, more details and dates will be posted on the 21st CCLC(http://www.doe.mass.edu/21cclc/funding.html?section=02) site. Massachusetts Department of Elementary and Secondary Education

3. The Department’s Goal* To prepare all studentsfor success after high school *For more information: http://www.doe.mass.edu/research/delivery.html Massachusetts Department of Elementary and Secondary Education

4. The Department’s Core Strategies Prepare all students for success after high school by: • Strengthening curriculum, instruction, and assessment • Improving educator effectiveness • Turning around the lowest performing districts and schools • Using data and technology to support student performance Massachusetts Department of Elementary and Secondary Education

5. Conditions for School Effectiveness • Effective district systems for school support and intervention • Aligned curriculum • Effective instruction • Student assessment • Principal’s staffing authority • Professional development and structures for collaboration • Tiered instruction and adequate learning time • Students’ social, emotional, and health needs • Family-school engagement • Strategic use of resources and adequate budget authority Massachusetts Department of Elementary and Secondary Education

6. Anticipated 21st CCLC – Expanded Learning Time (ELT) Grant • Pending Federal appropriation • To date, 21st CCLC grants have solely supported out-of-school time (OST) programming (non-school hours). • ESEA/NCLB waiver flexibilities granted to MA gives the Department authority to competitively award funds for use during an expanded day. • The anticipated NEW FY14 21st CCLC – ELT grant will support activities exclusively during an expanded day/year (during regular school hours). Note: Separate funding will also be available to support competitive and continuation 21st CCLC OST grants. • We expect a highly competitive process, with funds available to support schools in a limited number of districts. Massachusetts Department of Elementary and Secondary Education

7. Anticipated Eligibility • Eligible applicants will be school districts, cities and towns, community based organizations (CBOs), other public or private entities, or a consortium of two or more of such entities. • One application per district to be served. • Grantees must use these funds only in schools that operate School-Wide (SW) Title I programs. • Title I status available on each school’s Profile* page. *http://profiles.doe.mass.edu/ Massachusetts Department of Elementary and Secondary Education

8. Anticipated Eligibility (Cont.) 1. Schools that currently have a 21st CCLC (OST) grant(and anticipate continuation funding for that school site in FY14): • If that school site is served through this new 21st CCLC-ELT competitive grant, the school will be expected to: • submit a revised OST program schedule that continues to reflect a minimum of 448 non-school day hours for targeted students, and • continue to meet all other requirements of that existing grant award. • NOTE ADDED POST-WEBINAR - FOR FY13 21st CCLC (OST) New Site Grantees (only): • The Department is exploring the possibility of allowing a portion of that grant’s continuation funds to be used towards 21st CCLC-ELT activities, for school sites that are also competitively awarded the FY14 21st CCLC-ELT grant. Details will be posted once confirmed. Massachusetts Department of Elementary and Secondary Education

9. Anticipated Eligibility (Cont.) 2. Schools that do not currently have a 21st CCLC (OST) grant… May not be new sites in FY14 for BOTH 21st CCLC-ELT and21st CCLC-OST. In other words, an applicant can submit FY14 proposals through both 21st CCLC-ELT and 21st CCLC-OST grants, however, the same school(s) cannot be included in both proposals. *. Massachusetts Department of Elementary and Secondary Education

10. Anticipated Eligibility (Cont.) 3. Schools that currently receive a state-funded Expanded Learning Time (ELT) grant: • Are not eligible to be proposed sites for this federally-funded FY14 21st CCLC-ELT opportunity. • Note, however, that these schools are eligible to be proposed new sites for the anticipated FY14 21st CCLC-OST opportunity. *. Massachusetts Department of Elementary and Secondary Education

11. Funding/Fund Use • GRANT FUNDS: • Up to $500/pupil in the school, to support specific 21st CCLC – ELT components of an expanded day/year. • APPLICANT FUNDS: • Must designate a minimum of $500/pupil from additional funds to support other costs associated with ELT Massachusetts Department of Elementary and Secondary Education

12. Funding/Fund Use Must supplement may NOT supplant. Massachusetts Department of Elementary and Secondary Education

13. Funding/Fund Use (cont.) • Title I Funds • A district may be able to use Title I, Part A funds to support ELT in one or more Title I schools through a district reservation and/or direct allocation to schools • Could include Title II, Part A funds flexed into Title I • Requires consultation with the Department’s Title I office Massachusetts Department of Elementary and Secondary Education

14. Grant Purpose/Priorities • Primary purpose: To provide engaging academic enrichment opportunities that will help to close proficiency gaps, and support college and workforce readiness and success during an expanded school day and/or school year. Massachusetts Department of Elementary and Secondary Education

15. Expanded Learning Time • ELT Massachusetts Department of Elementary and Secondary Education

16. How to Spend 300 Additional Hours of Time in School • More time for core academics • Embedded teacher time • Embedded enrichment for students Creating Best Practices to Engage Students and Staff Massachusetts Department of Elementary and Secondary Education

17. Expanded Learning Time… Create Learning Experiences Expand learning opportunties If kids are going to invent our future we need to. . . reinvent the way they are learning. Transforming the School Day It’s about creating a powerful teaching and learning experience. Massachusetts Department of Elementary and Secondary Education

18. Successful Implementation of ELT Developed in collaboration between ESE and Massachusetts 2020 for successful implementation of an expanded learning time program. • ELT Redesign Supports a Clear, School-wide Academic Focus • Additional Time for Core Academics • Additional Time for Enrichment • Additional Time for Teacher Leadership and Collaboration • Focused and Collaborative Leadership • Resources are Aligned and Focused • District Leadership Supports ELT Massachusetts Department of Elementary and Secondary Education

19. 21st CCLC • 21st CCLC Massachusetts Department of Elementary and Secondary Education

20. Goals of the Massachusetts 21stCentury Community Learning Center Programs • Coordination between core content instructional time and academic enrichments and supports, with shared learning goals, teaching, and support strategies. • A school and community-based infrastructure with established procedures that improve student outcomes. • Development of College and Career Readiness Skills (includes analytic reasoning, critical-thinking, problem-solving) • Development of a tiered system of support. • A system that evaluates program effectiveness through data collection and analysis.

21. How can students reach academic goals if they do not see the relevance of learning to their lives? That is the intent of the Massachusetts 21st Century Community Learning Centers Program

22. The MA 21st CCLC approach to learning focuses on strategies that engage & support students with different learning styles in gaining a greater understanding of classroom content in an atmosphere the fosters creativity. How do we do this?

23. By embedding academics into engaging projects we not only give students a richer and more in-depth learning experience but we are also are helping them to develop self-expression, critical thinking, problem solving skills and positive relationships.

24. 21st CCLC – ELT: Content-Rich Learning Environments • Inquiry-based learning-Anold adage states: "Tell me and I forget, show me and I remember, involve me and I understand.” The last part of this statement is the essence of inquiry-based learning. The instructor guides the students in the process of finding the answers themselves and encourages them to ask new questions along the way. • Project-based learning-instructionalapproach built upon authentic learning activities that engage student interest and motivation. With this type of active and engaged learning, students are inspired to obtain a deeper knowledge of the subjects they are studying. Learning through questioning, inquiry, and critical thinking . Massachusetts Department of Elementary and Secondary Education

25. 21st CCLC – ELT: Content-Rich Learning Environments (cont.) • Media technology -as a means to develop students into healthy consumers, innovative producers, and critical thinkers. • Incorporates technology to enhance learning. • Emphasizes project-oriented, inquiry-based learning. The philosophy and techniques of inquiry-based learning are particularly well suited to media technology because they inspire exploration. • Encourages Collaboration. Builds essential teamwork skills. • AND…Service-learning Massachusetts Department of Elementary and Secondary Education

26. Service-learning* - A teaching and learning strategy that integrates meaningful service with instruction. *All grantees are required to engage students in at least one service-learning project each year. Training will be provided. Apprentice Citizenship Student Ownership Academic Integrity Massachusetts Department of Elementary and Secondary Education Elements of service-learning from KIDS Consortium.

27. What is Service-Learning? • Service-learning is: • A teaching and learning methodology • A way to “bring learning to life” • A student engagement strategy • Service-learning is NOT: • A one-time community service project • An “add-on” • An adult-driven activity Massachusetts Department of Elementary and Secondary Education

28. 21st CCLC – Expanded Learning Time Grant • 21st CCLC - ELT Massachusetts Department of Elementary and Secondary Education

29. 21st CCLC – Expanded Learning Time Grant (cont.) • Support a coordinated/collaborative approach to restructuring/redesigning an expanded day • Incorporate 21st CCLC principles into an expanded day that includes 300 additional hours Massachusetts Department of Elementary and Secondary Education

30. 21st CCLC – ELT Grantees will: • Building on a traditional 6-6.5 hour day for 180 days, this translates to a total of: • 1,380 hours for elementary schools • 1,470 hours for middle/high schools *above the state required minimum Offer 300 additional* hours for all students. Massachusetts Department of Elementary and Secondary Education

31. 21st CCLC – ELT Grantees will: • Inquiry-based learning • Project-based learning • Service-learning and/or • Using media technology Offer a minimum of 80 hours when students engage in: Massachusetts Department of Elementary and Secondary Education

32. Grant Purpose/Priorities Also to support the following, related to 21st CCLC-ELT activities: • professional development and common planning time; • partnerships; and • literacy and other educational resources for families of participating students Massachusetts Department of Elementary and Secondary Education

33. Turn and Talk • Which strategies/principals of 21st CCLC might help you to meet the needs of your students/teachers/families/community? • How might you redesign/restructure an expanded day to incorporate these strategies? Massachusetts Department of Elementary and Secondary Education

34. Competitive priorities: • Proposing a year-round school model • Proposing activities/ELT in a Level 3-5 school • Proposing an ELT “feeder system” • Proposing blended learning strategies • Proposing creative labor compensation management structures • Proposing a strong partnership Massachusetts Department of Elementary and Secondary Education

35. Why a year-round school model? • Mitigate summer learning loss • More time to support struggling students • Opportunity for creative partnerships during “intersessions” Massachusetts Department of Elementary and Secondary Education

36. Sample Year-round school Massachusetts Department of Elementary and Secondary Education SAMPLE YEAR-ROUND SCHOOL MODEL 2013-2014 SCHOOL IN SESSION 172 days INTERSESSIONS 34 days TOTAL REQUIRED 206 days SUMMER BREAK 30 days WINTER BREAK 15 days

37. An ELT Feeder System • Consistency for students and families and/or ELT in High and/or ELT in Middle ELT in Elementary Massachusetts Department of Elementary and Secondary Education

38. What is Blended Learning? • A formal education program in which a student learns at least in part through online delivery of content and instruction with some element of student control over time, place, path, and/or pace and at least in part at a supervised brick-and-mortar location away from home. Massachusetts Department of Elementary and Secondary Education

39. Blended Learning Quotes “Blended learning, when properly implemented, can provide a high-quality individualized education at a low cost on a sustainable basis.” - Lexington Institute “In the year ahead we will see more public schools adopt blended learning, meaning online learning in physical schools. Blended learning is no longer entirely new or untried, and school leaders are hungry for a way to do more with less.” -Innosight Institute, 12/18/12 “Hybrid (blended learning) education uses online technology to not just supplement, but transform and improve the learning process.” - TeachThought.com “Blended learning is an opportunity to invigorate teaching and improve learning by making smart use of technology.”-Education Elements Massachusetts Department of Elementary and Secondary Education

40. Why Blended Learning? • Real time data on individual student, group, whole class to inform and differentiate instruction • Cost savings • Potential for small group learning • Parent access to data • Student engagement Massachusetts Department of Elementary and Secondary Education

41. Creative labor compensation management structures • The Department is looking for innovative ways to support ELT. • Possibilities include: • Staggered schedules • Working with partners • [INSERT YOUR CREATIVE IDEAS HERE] Massachusetts Department of Elementary and Secondary Education

42. Key Elements of Successful Partnerships: • Shared vision of learning: Partners share a common understanding of the goals and resources need to support children’s learning. • Shared responsibility and leadership: Partners each have a say in how efforts are lead and mutually determine results and assessments. • Complementary: Partners share complementary skills and areas of expertise to create a seamless and comprehensive set of learning supports for children. • Effective Communication: Partners communicate effectively and frequently to ensure they are aligning their activities and are working in harmony with one another. Massachusetts Department of Elementary and Secondary Education

43. Key Elements of Successful Partnerships: • Regular and consistent sharing of information about youth progress: Partners have access to crucial data that help them better understand the youth they serve. • Family engagement: Families are understood to be key partners and are empowered as valued contributors to their children’s learning. • Collaborative staffing models: Schools and community organizations create staffing structures that intentionally blend roles across partners, so that staff work in multiple settings to provide adult support spanning all hours. Adapted from Harris and Wilkes, Partnerships for Learning: Community Support for Youth Success, Harvard Family Research Project, January 2013. Massachusetts Department of Elementary and Secondary Education

44. Turn and Talk • What ideas do you have about creative ways to implement activities aligned with the outlined competitive priorities? Massachusetts Department of Elementary and Secondary Education

45. Additional Details • One application per school district (may include multiple schools) • Non-public school lead applicants must demonstrate coordination/collaboration with the school(s) for which they are applying Massachusetts Department of Elementary and Secondary Education

46. Additional Details • Project Duration – 3-year grant period • Continuation Grants in FY15 and FY16, provided all requirements are met and grant applications are submitted. • Required – PRIOR to submission • Consultation with Private Schools • Notification to the Community of Intent to Apply • Intent to Apply – online to the Department Massachusetts Department of Elementary and Secondary Education

47. Evaluation Requirements • All grant recipients are required to utilize the Survey of Academic Youth Outcomes (SAYO) and the Assessment of Program Practices Tool (APT). • SAYO uses brief pre and post- surveys to collect data on selected outcomes that are aligned with the goals and program practices. • APT is an observation tool designed to assess the extent to which programs are implementing practices congruent with their desired SAYO outcomes. The APT is intended to be a tool that assists grantees with continuous program improvement and with identifying areas for professional development. Massachusetts Department of Elementary and Secondary Education

48. Evaluation Requirements – cont. • APT Measures • Program climate • Relationships (staff:youth and peer:peer) • Program practices • Youth participation SAYO Outcomes Grantees are required to report on 2 Academic and 3 intermediary outcomes Academic • ELA (Reading, Verbal Communication, and Written Communication), • Math (Communication, Reasoning, and Problem Solving), • Science • Social Studies Intermediary Outcomes • Homework (if offered) • Analysis and Problem Solving • Behavior in the Classroom • Communication Skills • Adult Relationships • Engagement in Learning • Initiative Massachusetts Department of Elementary and Secondary Education

49. Required Forms • Part I – Signature Page • Part II – Budget Workbook • Part IIIa – Required Program Information - District • Part IIIb – Required Program Information - School • Addendum A – Grant Assurances Massachusetts Department of Elementary and Secondary Education

50. Part IIIa – Required Program Information - District • Submit ONE per DISTRICT served by the lead applicant • How will the district support its school(s) in implementing ELT and 21st CCLC-ELT activities? • If the lead applicant is not the district, how will the lead applicant collaborate with the district to provide support for the school(s) implementing ELT and 21st CCLC – ELT activities? Massachusetts Department of Elementary and Secondary Education