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I’m a President, Now What?

I’m a President, Now What?. Housekeeping. Don’t forget to sign-in of this workshop Make sure you have checked in for the day and that you check out once you have completed all of your workshops Your organization will not get credit if you leave early

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I’m a President, Now What?

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  1. I’m a President, Now What?

  2. Housekeeping • Don’t forget to sign-in of this workshop • Make sure you have checked in for the day and that you check out once you have completed all of your workshops • Your organization will not get credit if you leave early • This presentation will be available online on the OSLCC webpage under club resources

  3. Resources & Services Office of Student Life & Cultural Centers (26-124 Main Office) • Mailboxes & Packages – check it frequently Your Club Name c/o Office of Student Life & Cultural Centers 3801 W. Temple Ave, Pomona, CA 91768 • Posting Approval • Archives – club bylaws & officer history • Universal Signers –La’Keisha Beard, Jami Grosser, Sharon Rocacorba & Byron Howlett • Make the effort to seek out your advisor(s) • Allow 72 hours turn-around time • Universal signer will contact the advisor directly to let them know that a universal signer has been requested and to seek the advisor’s approval.  • There will be no automatic universal signing without the waiting period of 72 hours.  Please send a designee to pick up the document after 72 hours at OSLCC Main Office.

  4. Resources & Services Cont. • Club/Vendor Program –Anita Roberts • Leadership Library (e.g. Icebreakers) • Non-Profit Status Confirmation & Tax ID number. We will fax the number directly to the requestor. Print the form and submit it to the OSLCC main office: http://dsa.csupomona.edu/osl/clubresources.asp • Club Resources Websites: Club Resources

  5. Registration Process

  6. Annual Registration Process Registration Deadlines Fall Deadline: September 2, 2014 Winter Deadline: December 5, 2014

  7. What is • My Bronco Activity Record (myBAR) is a program designed to keep track of your club membership(s), leadership role(s), awards earned, employment and involvement on & off campus. • Use your myBAR Summary Report to prepare your resume, apply for internship opportunities, graduate school, awards and scholarships. • It is an essential part of the club registration process, myBAR can also help clubs/orgs: • Track club membership • Keep record of club leadership roles • Communicate with current & past club members • Outreach to students interested in your club or organization

  8. Accessing myBAR

  9. Accessing myBAR • Log in to myBAR using your bronco direct information and select: Organizations

  10. Granting Access • The 2013-2014 president must grant the 2014-2015 president administrative access to the club myBAR page. • Log in to the club page • Select the Roster tab • Choose Manage Roster

  11. Granting Access Change the Primary Contact to the 2014-2015 president

  12. myBAR: Continuing Clubs • Find your organization in the directory and select "Register this Organization"

  13. myBAR: New Club Register your New Organization

  14. Steps in Registration Process Items to complete and submit in myBAR for the registration process: • Executive Board members • Hazing Policy • Non-Discrimination policy • Register and Attend the Bronco Club and Organization Registration Conference • Upload Bylaws • Upload Advisor Application

  15. Registration Process Step 1: Instructions

  16. Non-Discrimination Statement

  17. Hazing Policy Acknowledgement

  18. Organization Roster

  19. Upload By-Laws Upload By-Laws as Word Document or PDF

  20. Advisor Application Form

  21. Sample Advisor Application Form

  22. Workshops Enter contact information for workshop attendees on myBAR.

  23. Greek Organizations In ADDITION to the aforementioned registration steps Greek Organizations must also complete the following items in myBAR: • Copy of Current Insurance, • Greek Calendar for Fall • Tax Payer ID number, • Off Campus Advisor including: Email, Phone Number and Title

  24. Greek Organizations

  25. Greek Organizations

  26. Greek Organizations

  27. New Clubs/ Organizations In ADDITION to the aforementioned registration steps New Clubs/Organizations must also complete the following items in myBAR: • Proposed By-Laws for approval • Intent to Register Attend a New Club/Organization Workshop

  28. New Clubs/Organizations

  29. Submission of Registration • You can Review your Registration before Submission and return to edit at any point.

  30. RegistrationIn Progress

  31. RegistrationIn Progress • Make sure to return to your registration using the My Involvement: Submissions page. • DO NOT start a new registration. • Click on the Magnifying Glass Icon to see an outline of your progress and click on the Step you left off on.

  32. RegistrationMessages All communication regarding registration will occur in myBAR, so check back often!

  33. Changing Officers If at any point mid-year your club/organization needs to change officers, schedule a meeting with the following administrators: • Treasurer – contact Elaine Townsend (Accounts Payable Fund Specialist, ASI) • (909) 869-2843 ; eetownsend@csupomona.edu • Presidents – contact La’Keisha Beard (Senior Coordinator, Student Life) • (909) 869-5007 ; ldgilford@csupomona.edu • Schedulers – contact Anita Roberts (Student Involvement Coordinator) • (909) 869-2841 ; arroberts@csupomona.edu

  34. Changing Officers To change advisors, complete and submit a new advisor application form to La’ Keisha Beard Once new officers have met with administration, contact La’ Keisha Beard to complete the update in myBAR: 909-869-5007 ; ldgilford@csupomona.edu

  35. myBAR and Organization Management

  36. What can you do in myBAR? • Manage membership- add members, contact with perspective members • Communicate with members • Advertise meetings, events and programs on the newsfeed • Archive pictures • Manage permissions for you page

  37. Advisors

  38. The Role of an Advisor • Attend group meetings and functions • Assist with interpreting campus policies & procedures • Communicate with student leaders • Serve as authorized signer • Ensure that students meet all officer eligibility requirements (GPA & unit load) • Provide advice and guidance: • Calendar planning • Leadership style feedback • Time management • Interpersonal conflict mediation • Using campus resources • Assist with the annual registration process

  39. Communication with Advisor • Organization should: • Include Advisor in communications • Provide contact information of all officers • Provide minutes of all meetings • Provide updates for all events • Invite Advisor to organization’s functions and meetings

  40. Club Membership • Enter your club membership into myBAR by January 23, 2015 failure to so will result in your club/organization’s registration being revoked

  41. Presidential Tips

  42. Things to Know • Know your by-laws and share them with your membership • Council- be in communication with them and know their by-laws and requirements • Weekly updates- submit information to me by Thursday at 5pm the week before • Club/organization conduct

  43. Events/Programs • Orientation Club Fair • BroncoFusion Club fair • CPP Day at the Fair • First Fridays • Cross Cultural Retreat • Annual Club/Organization Awards program

  44. Reminders • To access ASI Funds and Reserve Rooms you must complete ALL steps in the registration process. • Once your registration is reviewed and approved, you will be notified about your registration status in myBAR. • Be Patient!!! If you do not complete the full process, your club/organization will not be registered. FALL FINAL DEADLINE is September 2, 2014. WINTER FINAL DEADLINE is December 5, 2014.

  45. Questions? La’Keisha Beard Senior Coordinator, Student Life ldgilford@csupomona.edu (909) 869-5007 Building 26-124 (OSLCC Main Office) dsa.csupomona.edu/osl GO BRONCOS!

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