Objectives • Provide faculty with easy to use tool to document academic activities and generate digital CVs • Provide administrators with web-based reporting for P&T, faculty review, accreditation
University of Missouri’s Current Faculty Accomplishment System (a.k.a. FAS) “Front Page” Courses Publications
What’s been done (Step 1) • Consulted with campus provosts (UMAOs) & the Intercampus Faculty Council (IFC) • Directed environmental scan of industry
Environmental Scan Results • Institutional status • We are not alone in this need • Examples of commercial apps • Activity Insight by Digital Measures • Faculty 180 by Data 180 • Research in View by Thomson Reuters • Pricing structures vary • By FTE or by unit
What’s been done (Step 2) • Conducted focus groups & generated common themes • Presented findings of needs requested by faculty & administrators to the UMAOs & IFC
Focus Groups • Conducted two per campus • faculty and administrative • Discussed current state of FAS • likes and dislikes • Generated common themes • FAS Focus Group Themes • Moving forward • wants, needs and concerns
Accountability • What is the purpose? • Our department has not accessed FAS in five or six years. • College looks at data but faculty get little feedback. • What are my incentives other than I won’t get my raise?
Customization & the User Interface • Doesn’t fit faculty who do clinical teaching and community service. • Our faculty experience frustrationfrom having to choose from fields that are not intuitive and/or applicable. • We have someone in our office who does the data entry for our CVs because the user interface is so unfriendly. • Data entry was time consuming and slow. • There would be a value to have a system that could be customized to fit each department/division/unit.
Functionality • The system should be able to import from internal/external databases • Musts haves include assessment, customizable, align with P&T process, annual reviews/reports, accreditation, etc. • Output to faculty web profiles. • It must generate a variety of CVs and bio-sketches. i.e. for NIH, NSF, full CV. • It should be able to function as a repository for file storage i.e. pdf, mp3, wav, doc, etc.
Needs for Faculty • Generate Digital CVs • Follow P&T workflow steps • Generate Bio Sketches • Import Bibliographic Data • Import from External Databases • Direct feeds from UM Data • Maintain Document Repository • Auto-generate Web Profiles • NSF, NIH, USDA • EndNote, Ref Manager, Zotero • Scopus, PubMed, etc. • SIS, Grants, etc. • Syllabi, Recordings, etc.
Digital Curriculum Vitae Example • Set CV reporting range for courses or select all • Output in Word, HTML or PDF • Hyperlinks to take you back to your profile • Use a template or select sections desired for CV
Needs for Administrators • Customizable Reporting • Generate & Save Ad Hoc Reports • Accrediting Reports • P&T and Annual Faculty Reviews • Course Data Reporting • Grants & Publication Information
What’s been done • Assembled a four-campus committee that: • drafted an Request for Proposals (RFP) • reviewed the proposals and vendor demonstrations • made a recommendation • Vetted recommendation with the IFC, UMAOs and general officers • Identified an IT project manager • Identified a project “champion” for each campus
What’s left to do • Phase-In Implementation – Fall 2013 & Spring 2014 • Full Implementation – Summer 2014 & Fall 2014 (timeline subject to change)