Portland Public Schools

1. Portland Public Schools Superintendent’s Recommended Budget March 2009

2. Overview The Portland Public Schools System is grounded in the belief that all students can learn to high standards, that teaching and learning must be relevant, reflecting the best research on cognition and physical and emotional development. Knowing that students learn in different ways, and require a different pace, Portland Public Schools is committed to providing differentiated instruction and programming focused on each learner’s needs. • Budget Development Process • Enrollment trends examined across all grades, schools and cost centers • Staffing shifts recommended to reflect enrollment changes • Cost center managers requested supplies and resources with increases in few areas • Cost center managers requested additional programs and staffing to address student learning and organizational needs • The transportation and technology departments developed three year budgeting plans which require investments annually to replace our aging bus fleet and upgrade technology hardware and applications

3. Overview • Changes for FY10 • A slight decrease in overall enrollment resulted in a 10.6 decrease in teachers and an 8.0 decrease in educational technicians and facilitators • Disadvantaged youth numbers increased, now representing 45% of student population • Language minority numbers increased, now representing 26% of student population • Staffing to address the needs of disadvantaged youth, and ELL students will be funded by stimulus • Overall staffing changes based on enrollment and program. Net decrease - 23.6 positions • Teachers 16.0 eliminated 6.4 needed -10.6 • Ed Techs/Fac 8.0 eliminated -8.0 • CTS technician 1.0 added +1.0 • Food Serv Worker 6.0 eliminated -6.0 • Administrator 1.0 eliminated 1.0 added .0 • FY09 Budget Successes • FY09 - Budget restored $600,000 to the fund balance deficit • FY09 - Chart of accounts conversion was completed • FY09 - The annual summer accrual impact on the fund balance was accounted for resulting in no need for accrual adjustments in July 2009

4. Overview • Overall Summary • FY010 Request: $92,046,043 • FY09 Actual: $89,513,123 • Expenditure Increase: $ 2,532,920 (2.83%) • Revenue: $21,781,308 (non local)

5. Stimulus Federal Stimulus (Anticipated) • Guidance still to be provided • Anticipate • IDEA funding for Sp Ed. • Title I funding • Funding available July 1, 2009 - Dec. 2010 • Funding used for development of programs, staff training that provides differentiated learning opportunities • Programs must be self-sustaining when stimulus funds end

6. Overview • Factors Influencing Budget • Demographic Shift • 62% increase in ELL enrollment in the last seven years • Increase in students receiving Free and Reduced Lunch from 43.23%(FY08) to 45.01%(FY09) • ’06-’07 Enrollment total: 7,152 • ’07-’08 Enrollment total: 7,061 • ‘08-’09 Enrollment total: 6,989 • ’09-’10 Enrollment Projection: 6,843 • PEA Contract • Lane Change ’08 increase $400,000 • Lane Change ’09 increase $743,000 • Lane Change ‘10 increase $130,000 (Result of renegotiated PEA contract) • PEA Steps $850,000 • PEA C.O.L.A. $0

7. Overview Factors Influencing the Budget (continued) • Other C.O.L.A. and Steps $605,500 • Decrease of 23.6 positions • Increased complexity and intensity of students in Special Education • Increase in number of homeless students • Stimulus Package anticipated to provide grant monies to support an increase in Special Education and Title I resources • Current economic conditions

8. Revenues • EPS FY10 Projected to remain at $14,925,862 • Miscellaneous Revenues $6,855,446 • Amount needed from Local Taxes $70,264,735

9. High Schools

10. High Schools

11. Demographic Makeup Deering Portland Casco Bay F&R ELL F&R ELL F&R ELL ’06-’07 23% 8% 49% 23% 35% 9% ’07-’08 24% 9% 46% 24% 33% 7% ’08-’09 30% 11% 50% 26% 39% 15%

12. High Schools

13. Middle Schools

14. Middle Schools

15. Middle Schools • Enrollment-Driven Staffing Changes • Program-Driven Requests

16. Middle Schools • Unmet Needs

17. Elementary Schools

18. Elementary Schools

19. Elementary Schools

20. Elementary Schools • Unmet Needs • Librarians • ADE • Textbooks • Technology • RTI Support • World Languages

21. West School • Day Treatment School: grades 1-12 • Comprehensive special services for students whose behavior and mental health diagnoses require a therapeutic component to their educational program • Lower staff/student ratios • 6 classes: 1 teacher / 2 ed techs: 8 students per class • 1 high school class: 1 teacher / 2 ed techs: 14 students • Maximum Capacity Enrollments • Elementary – 24 • Middle School – 16 • High School - 22

22. Special Education • Expenditure Increases • Contracted Services $115,000 to $193,000 • Tuition $710,000 to $853,000 • Increase Staffing • 1.0 School Psychologist + $50,000 (stimulus) • 1.0 ABA Consultant + $50,000 (stimulus) • .5 Occupational Therapist + $25,000 (stimulus)

23. Special Education Student Support Services Population: Students with 504 plans 79 Home-Schooled students 55 Sp Ed Students Out-of-District 52 Sp Ed Students within District 1,079 Non-Portland Residents Private Schools 37 Total Students receiving Student Support Services 1,302

24. Special Education

25. Multilingual and Multicultural Center • Who we Serve • 1800 are Language Minority (Students with a primary home language other than English) • 1500 of whom are English Language Learners (ELL) These are students who score between 1.0 – 5.9 on ACCESS, a test required to meet NCLB mandates • 97% of ELL receive free or reduced lunch

26. Multilingual and Multicultural Center • Unmet Needs • ELL enrollment has grown 62% in the last six years, yet overall staff serving ELL has dropped 15% • Need for academic support to all ELL in ACCESS levels 1.0-5.9 by a certified teacher with ESL endorsement. Most resources are provided to students in levels 1.0-3.0 on ACCESS test • Need for professional development of mainstream teachers so that they can continue to support the needs of ELL • Need for extended learning time for ELL specifically in the lower levels • Need for early childhood education focusing on English language skills as well as social, emotional and academic readiness

27. Adult Education • Three Strands for Three Sets of Customers • Academics for ELL, GEDs and College Transitions • Job Skills for Office and Medical Certificates and Hard Trades • Community Life for self-sustaining leisure courses • Estimated Budget of $1,835,369 • State subsidy - $490,300 • Registration fees - $292,800 • Portland Taxpayer Support - $1,052,269

28. Transportation • Impact Areas • Special education out-of-district transportation • Continued need to reduce vehicle miles to save wear and tear and fuel costs • Vehicle maintenance: Expected savings of $50,000 (collaborating with South Portland) • Special program transportation within the district • 5 new buses • New Requests – None • Long Range Needs - Continue upgrading bus fleet over the next three years

29. Facilities • Budget Drivers • Aging buildings • Utility costs • Costs of goods and services • Unmet Needs • Capital improvement funds inadequate to needs • Technology upgrades (particularly phones and PA) • Preventive maintenance

30. Facilities • Efficiencies • E-Rate telephone and data infrastructure projects • Collaboration with other City Departments • HVAC maintenance • On-line custodial supply ordering with direct delivery • Opportunities • Energy conservation and investment (City ESCO) • Engaging students, staff and volunteers in school projects • Federal stimulus funding • Updating building use policy

31. Food Services • Impact Areas • Decrease in a la carte revenue • Increase in reimbursable meals • Increase in food costs: prices increased an average of 10% over last year and we are serving more meals • Reduction in staff due to attrition with new hours determined by school participation benchmarks • New USDA Fresh Fruits and Vegetable Program at Riverton, East End and West: $56K in food, supplies and labor that will be fully reimbursed

32. Food Services • Impact Areas • Implementing Point of Sale computer accountability system in 2009-2010 • Decrease under collection (currently $35k) with increased parent communication and a new Charge Policy in 2009 • Professional Development to provide required Sanitation Certification to 20 Managers and Team Leaders, $4,770

33. Food Services • Unmet Needs • Backup generator at the Central Kitchen • Capital improvements at satellite schools to install salad bars and support equipment: $20K at six elementary schools • Capital improvements at the Central Kitchen • Switch from Styrofoam trays to paperboard trays, $44K

34. Central Office and Administrative Staffing Changes • Administrative Staffing Changes • Eliminate 0.5 Assistant Principal (declining enrollment at Reiche) • Add Assistant Superintendent for Secondary Schools • Reclassification • 1 Central Office Supervisor Position ($30,000) • Unmet Needs • 1.0 Curriculum Coordinator

35. Educational Planning Department • Impact of External Forces • Consequences of NCLB regulations • Reduction in certain Federal Title monies associated with technology and professional development • Elimination of state funding for school-based professional development • Revised Maine Learning Results • Continuing need for data management systems and reporting • Anticipated Graduation Requirements • Development and implementation of a Response to Intervention (RTI) system

36. Educational Planning Department • Needs • Limited fiscal, human and material resources to: • Collaboratively develop a standards-referenced K-12 district-wide, content area curricula that includes: • Identified essential knowledge and skills • Common and classroom assessment tools • Sample unit plans • Sample lesson plans • Professional development • Sustain level of professional development offerings currently in place • Initialize regionalization of professional development • Actualize anticipated graduation requirements • Develop and implement Response to Intervention (RTI) at the district level • Continue to develop and implement student growth in learning model

37. Computer Technology Services • Overview • Purchase technology equipment and associated infrastructure • Maintain 5,500+ computers or technological devices in the district • Maintain electronic communication systems (including phones) • Maintain computer networks and services • Maintain and update database systems including MEDMS, Power School, Pentamation (Finance, HR.) • Maintain web site • In cooperation with Educational Planning, provides district-wide and school-based professional development around using technology • Continue collaboration between City and school technology departments

38. Computer Technology Services • Needs • Limited fiscal, human and material resources to: • Replace aging equipment for student use • Replace wiring and install wireless networks in the buildings • Provide technical and instructional support to teachers in the buildings • Provide adequate professional development around integrating technology into the classroom • Improve communications - both internal and external communication • Redesign district web site

39. FY ‘10 Summary Built to be fiscally responsible, while continuing to provide support for the diverse student population • Continue commitment to creating a fund balance • Continue to trim staffing due to slight decline in population • Continue to shift support for English language mainstreamed students • Shifted resources to increase staffing for programming needs, technology, and system administration while decreasing overall staffing by 23.6 positions • Redirect resources to increase support for student learning needs • Replace five busses: (2 CNG) with significant grant funding to offset costs • Increase technology support with an additional technician and program developer • Redirect current administrative resources to restore Secondary Assistant Superintendent position • Continue to provide support for long range planning

40. FY ‘10 Summary This budget does not address: • Restoration of Foreign Language instruction in elementary schools. • Increase of elementary library staffing • Increase funding for textbooks, supplies, furniture and differentiated staffing and programs The FY ‘10 budget cannot support all necessary resources for disadvantaged youth and English language learners. It is our hope that additional student program supports will be provided by federal stimulus monies.