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2013 Washington DC Trip

2013 Washington DC Trip. Parent/Student Meeting Tuesday April 9, 2013. Overview. 227 students attending the trip 25 chaperones. 2013 Chaperones. Mr. Wettstone Mr. Palladino Mr. and Mrs. Hogan Mr. McDonough Mr. Chamberlain Mr. Tran Mr. Laxague Mr. Werner Mr. Dooley Mr. Despres

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2013 Washington DC Trip

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  1. 2013 Washington DC Trip Parent/Student Meeting Tuesday April 9, 2013

  2. Overview 227 students attending the trip 25 chaperones

  3. 2013 Chaperones Mr. Wettstone Mr. Palladino Mr. and Mrs. Hogan Mr. McDonough Mr. Chamberlain Mr. Tran Mr. Laxague Mr. Werner Mr. Dooley Mr. Despres Mr. Athens Mr. Mehler Ms. Monaco Ms. Harkins Ms. Paddol Ms. Kilpatrick Ms. Denham Ms. K. Williams Ms. Bavin Ms. Peterson Ms. Berbeco Ms. Rangel Ms. Sweeney Ms. Alexander

  4. Parents… • We will always act in the best interest of the students as we see fit. • Safety is our number one priority!

  5. Hotels Boys Holiday Inn Express Hotel & Suites 1917 Bladensburg Road, NE Washington, DC 20002 Tel. (202) 266-9000 Girls Fairfield Inn & Suites 2305 New York Avenue, NE Washington, DC 20002 Tel. (202) 266-3000

  6. What to pack? Appropriate clothing for 3 days School Dress Code Toiletries Sneakers Light Jacket/Sweatshirt Cell Phone $75 One piece of carry on luggage & backpack We are not checking ANY luggage

  7. What to pack? Backpack Ipod? Cell Phone? DONOTBRING Gum Candy No Energy Supplement Drinks No liquids allowed through security

  8. Departure April 24th Students need to arrive at Clarke at 3:50 am. Flights are departing between 6 and 7am. Students will know what bus they have been assigned to. Buses will be going to different airport terminals. Label your luggage. Students say goodbyes and load the bus.

  9. Parents/Students Please do not block loading area. Park in the lower lots or the back of the school.

  10. Loading Buses • Buses will be in the upper area of the parking lot (parking circle) • Buses will be numbered 1 to 7 with Chaperones and Airlines and group numbers • Students will bring luggage to their assigned bus and load. • The luggage and backpacks will stay with students on the ride to the airport. • No luggage in the aisle.

  11. What Students need to Know • Chaperone and roommates – posted across from the main office • Group Number • Bus Number (at Clarke) • Bus Number in Washington DC

  12. Bus 1 (at Clarke) Who: Group 1A What: JetBlue (Flight 1251) When: 7:00AM Where: Terminal C **Will be on Bus 1 in DC

  13. Bus 2 (at Clarke) Who: Group 1B + Mrs. Berbeco’s Group What: United (Flight 1415) When: 5:39AM Where: Terminal C **Group 1B will be on Bus 1 in DC **Mrs. Berbeco’s Group will be on Bus 3 in DC.

  14. Bus 3 (at Clarke) Who: Group 3 (Less Berbeco group) What: United (Flight 1415 ) When: 5:39AM Where: Terminal C **ALL of Group 3 will be on Bus 3 in DC.

  15. Bus 4 (at Clarke) Who: Group 2 (Wettstone, Bavin, Chamberlain) What: Air Tran (Flight 683) When: 6:00 AM Where: Terminal E **Group 2 will be on Bus 2 in DC. **Please Note Group 2 is on JetBlue (flight 694) on the return trip.

  16. Bus 5 (at Clarke) Who: Group 2 (Athens, Werner, Kilpatrick) What: Air Tran (Flight 683) When: 6:00 AM Where: Terminal E **Group 2 will be on Bus 2 in DC. **Please Note Group 2 is on JetBlue (flight 694) on the return trip.

  17. Bus 6 (at Clarke) Who: Group 4 What: Jet Blue (Flight 1600) When: 6:25 AM Where: Terminal C **Group 4 will be on Bus 4 in DC.

  18. Bus 7 (at Clarke) Who: Group 5A What: US Air (Flight 2021) When: 6:00 AM Where: Terminal B **Group 5A will be on Bus 5 in DC.

  19. Bus 7 (at Clarke) Who: Group 5B What: Jet Blue (Flight 1600) When: 6:25 AM Where: Terminal C **Group 5B will be on Bus 5 in DC.

  20. Arriving at Logan Airport • Follow your chaperone’s directions.

  21. Carry On Expectations

  22. Airline Expectations Put luggage in overhead storage bin when you find your aisle and seat. The gate agent may make us check our luggage at the plane. Sit in your assigned seats. Backpacks under seat in front of you. Follow TSA rules and regulations. REMEMBER, there are other passengers.

  23. SAFETY • The chaperones are here to keep you safe. • Never travel alone. • Never travel to the bathrooms alone (buddy system). • Always be on time (have a watch). • Always be where you are supposed to be. • Always be respectful of chaperones, bus drivers, tour guides, and residents. • Carry money properly/bring some smaller bills. • Chaperone Safety Zone. • Chaperones speak- you listen… Don’t be be told twice. • Look out for each other.

  24. Student Medication • Any medication that is to be taken by a student must meet the following requirements: • 1. A prescriber’s signed order/instructions. • 2. Original bottle, with label clearly marked and legible, dosage must match prescribed amount. • 3. Pack only enough for the trip in the original labeled container (including over-the-counter medication).

  25. Student Medication • Daily medications normally held in school are NOT sent on overnight trips. • All medications, including OTC products (Tylenol, Advil, Sudafed, etc.) must be held and administered by the student. • Student need to carry asthma inhalers and Epipens.

  26. Student Medication • Medications that must be held by a chaperone must be delivered to the main office by Monday, April 22nd.

  27. Student Medication Boys’ Hotel: Mrs. Hogan Girls’ Hotel: Mrs. Kilpatrick, Mrs. Bavin It there is a circumstance that requires a chaperone to hold medication, please let us know. STUDENTS: Know when you need to see Mrs. Hogan or Mrs. Kilpatrick in the hotel.

  28. Cell Phones/iPods, etc… Students can have their cell phones, BUT they are not be used on the bus/airplane or during the day. You may use them in the evening to call home. If a chaperone finds a student using a cell phone or iPod inappropriately they will confiscate the phone/iPod. Parents do not call or text your child during the day. If you receive a call from your child and you feel uncomfortable PLEASE ask to speak to a chaperone immediately.

  29. Communication between Lexington and Washington DC • Global Connect Phone System • Washington DC Blog • Click link on our webpage to access • lps.lexingtonma.org/clarkems • Blog will be updated each night with a recap of the day with photos.

  30. Check in at hotels Stay on bus until luggage is unloaded. Student Key Holders will exit to receive key and room assignments. Chaperone will hold one key. Students are responsible for bringing luggage to their room.

  31. Hotel Expectations Room Captains = Key Holder Room Captains should report ANY damage to their chaperone immediately upon arrival. The hotels are most often frequented by business people, government officials, and other adults on vacation, students need to respect their privacy. There will be NO opportunities to use the pools on this trip. There will be NO opportunities to visit other rooms or the other hotel.

  32. Hotel Safety • Know where your chaperones’ rooms are located. • Never open your door for anyone. Ask who it is and identify the chaperone. Never open for police or anyone else. • Once in your room, you do not come out unless it is a tremendous emergency. • Security guards are at each hotel.

  33. Being on time… • Always know three things: • How long will we be in a place? • Where are we meeting? • When are we meeting? • Penalties for tardiness

  34. Tour Guides • Capital Tours hires guides to assist us. • They will provide lots of information about whatever we see or visit. • Give them the respect of listening to them when they speak.

  35. Pace of Travel • Very, very long days. • Take advantage of the time to sleep. • Rise to our expectations for your behavior Holocaust Museum/Vietnam Memorial/respect. • Respect everyone’s right to have a great trip. This includes the chaperones. • Honor your school, town, and families with respectful behavior. • ALL SCHOOL RULES APPLY ON THE TRIP!

  36. Student Behavior • In the event of inappropriate behavior, misconduct, or failure to comply with directions, one or more of the following actions may be taken: A meeting with the chaperones or administration resulting in possible restrictions (disciplinary actions in accordance with school policy will be enforced), a phone call home, contact the local authorities and student will be sent home at the expense of the family. In this case, the parents will be responsible for paying the cost of their child and a chaperone.

  37. Agreement of Responsibility • Parents and Students please read. • Sign and return tonight.

  38. Arrival in Lexington FlightClarke ETA: • Jet Blue Flight 692 8:15PM • US Air Flight 2042 8:00PM • United Flight 822 7:30PM • JetBlue Flight 694 9:00PM • Please check online for flight arrivals.

  39. Thank You… For your support and sending your children on this amazing trip!!

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