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Implementing Integrated Academic Information System at University of Indonesia: A Workshop Overview

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clinton-fletcher
23 diapositives · 371 Views · Nov 17, 2014

This workshop at the University of Indonesia focused on the deployment of the Integrated Academic Information System (SIAK-NG). Key agenda items included the university profile, the progression toward integrated infrastructure and information systems, and the historical deployment stages of SIAK-NG. With 34,595 students and 3,592 staff across multiple faculties, the system aims to enhance academic activities through streamlined processes like online registration, schedule management, and payment tracking. Lessons learned emphasized the importance of stakeholder collaboration and effective change management.

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  1. Deploying Integrated Academic Information System at UI Information System Development and Services (PPSI) University of Indonesia Workshop on Integrated Information System Implementation at Universities (Teleconference Session) September 15th 2008 University of Indonesia

  2. Agenda • UI Profile • Toward Integrated Infrastructure • Toward Integrated Information System • History of SIAK-NG Deployment at UI • Stages of SIAK-NG Deployment • UI Academic Information System at a glance. • Lesson Learnt • Summary

  3. UI Profile • 34,595 students • 3,592 staffs • 320 hectare (Depok) • 9.4 hectare (Salemba) • 12 Faculties and • 1 Interdisciplinary Graduate program

  4. Planning Installation and Configuration Operation Services Pengelolaan Alokasi IP 152.118.0.0/16, ASN-3382 Domain ui.ac.id, ui.edu, ENUM, ISN HTTP Switch Layer Distribusi/Core DNS SMTP Routing Router POP/IMAP Design Jaringan Firewall NNTP Enabling, Testing, Troubleshooting Management NTP Pengaturan Penggunaan/Pengaksesan JUITA LDAP Syslog VLAN IPv4/IPv6 Deployment Printing Class 4 VoIP Switch Access Point Secure FTP Video Multi-Conference Unit Training & Sosialisasi Layanan Remote Login Riset dan Pengembangan Toward Integrated Infrastructure

  5. Directorate Directorate Directorate Directorate Directorate Directorate Directorate Directorate Deputy Deputy Library Library Std. Affairs & Std. Affairs & of Education of Education of HR of HR of Finance of Finance of of Fasilities Fasilities Alumni Alumni SIAK NG SIAK NG SIPEG SIPEG SI BP SI BP SIMAF SIMAF LONTAR LONTAR SIRAMA SIRAMA DB DB DB DB DB DB DB DB DB DB DB DB Stds Stds / / HR HR BP BP Class Class Library Library Academic Academic Alumni Alumni Data Data Loan Loan Lecturer Lecturer Depen Depen - - dency dency Tuition Payment Status Tuition Payment Status Classrooms Classrooms Student Status Student Status Student Status Student Status Under Under DB DB DB DB DB DB DB DB Development Development Research Research Comm. Comm. Serv Serv Office Mail Office Mail Collaboration Collaboration Directorate Directorate Comunity Comunity Directorate Directorate Ventura Ventura of Research of Research Services Services of General Affairs of General Affairs Toward Integrated Information System

  6. History of SIAK-NG Deployment at UI

  7. Stages of SIAK-NG Deployment • User Requirement and Analysis -> All user involved • Compiling current condition report • Data migration • Implementation/ Coding • Testing • Sosialization: workshop, manual book, hands on practice on computer • Functions Addition • Maintenance

  8. UI Academic Information System at a glance. • SIAK-NG Application is an online application that can be used for academic activities at the University of Indonesia. • The aim of SIAK-NG • Users can use SIAK-NG in the academic activity process. • Users will be able to know the academic process during the whole study program at UI

  9. The User of SIAKNG • SIAK-NG have 4 users category (role): • Academic Administration Staff  (make schedule, curiculum, etc) • Student  (fill IRS, view schedule, etc) • Lecturer  (give score, course, etc) • Directorate of Education)  (maintain activity academic period, etc) • User given account. Account get 1 or more than role, can be access to SIAKNG.

  10. The Benefit of SIAK-NG for Students • Score academic activity and activity monitoring can be conducted online. • Academic Registration (IRS) online. • Lecture and exam schedule online. • Payment status online and updated as soon as the payment is made at ATMs. • Add and Drop of Courses

  11. Student : Registration Administration SBA: Make Schedule Student: Fill IRS Docent of Course: Fill in Abcent and Score Docent PA/WD I: Approval IRS Using SIAKNG Process(Academic Registration)

  12. Docent PA/WD I: Approval IRS SBA: Making Schedule Student: Fill in IRS Student: Administration Registration Dosent of course: Fill in Abcent and Score Using SIAKNG Process(Academic Registration for Short Term)

  13. SBA - Home

  14. SBA – Per Semester Routine Report

  15. SBA – Per Semester Routine Report

  16. Student – Academic History

  17. MHS – Academic Data summary

  18. Student Payment Information

  19. Lecturer - Names of students advised

  20. Lecturer - Advisory information Process

  21. Lecturer – Marking Process

  22. Lesson Learnt • User requirement must be made by all stakeholders • Facilities, willingness to collaborate, Rigid Operating procedure, leadership • Change management • Socialization process • Enforcement: Stick and Carrot

  23. Summary • Requires hard work and a cohesive team work. • Leadership and followership • Facilities and never ending maintenance (Solid IT team). • Efficient, effective, reliable, just in time, integrated system will pay off the effort