Chapter 6

1. Chapter 6 Writing Process

2. SECTION 6.1 PREPARING TO WRITE

3. OBJETIVES • EXPLAIN EACH STEP IN THE WRITING PROCESS • DESCRIBE THE STEPS IN THE PREWRITING STAGE

4. KEY TERMS • PUBLIC RELATIONS • SCOPE • DIRECT APPROACH • INDIRECT APPROACH • OUTLINES6 • WRITING PROCESS • FOUR C’S OF COMMUNICATION • MEDIUM • WRITERS BLOCK • AUDIENCE • PRIMARY AUDIENCE • SECONDARY AUDIENCE • DEMOGRAPHICS

5. ESSENTIAL QUESTIONs • How will the writing process improve your personal writing habits? • What are the four steps of the writing process? • Explain how the journalistic approach can be useful during the prewriting stage.

6. Essential Questions continued 3. Describe the two types of audience. 4.List the two types of approach that can be used in writing. 5.Describe the purpose of an outline.

7. WRITING PROCESS • Is a set of sequential steps for each writing task that include prewriting, writing, post writing, and publishing • 1- Prewriting • Who • What • When • Where • Why • How • 2-Writing • Create draft • Revise • Edit • Solicit • feedback • 3- Post Writing • Check spelling • Check grammar • proofread • 4- Publishing • Format • Assess • Readability

8. The four c’s of communication and prewriting • The qualities of clarity, conciseness, courtesy, and correctness • Prewriting • The first step in the writing process using The Journalist Approach: the who, what, when, where, why and how. Prewriting Checklist • Who is the audience? • What do you want to communicate? • When must the document be completed? • Where is the information? • Why are you writing? • How should the information be organized?

9. Types of Audience • Audience- the person or group to whom the message is directed. -They are the receivers of the message • Primary Audience-those directly involved in the purpose for the communication. • Secondary Audience- made up of those who need to know the communication took place.

10. Demographics and Public Relation • Demographics- information about a group of people. -Characteristics such as: gender, age, and level of education of the audience • Public relations- applying communication skills that promote goodwill between a business and the public. -This is important because other businesses, customers, and the public may judge the communication differently.

11. What, and when to communicate • Knowing what ideas you want to communicate helps focus on the purpose of the message- you begin this by selecting a subject area • Scope- is the guideline of how much of the content will be included in a message • When must the document be completed? -In business, deadlines are important to be considered. Deadlines will help determine what you can accomplish given the specific circumstance.

12. Where and why • Where is the information- the topic dictates where to look for source materials. -Sources of information may include colleagues, existing correspondence and reports, databases, searches on the internet, newspapers, and journals. • Why are you writing? What is your intent or purpose of the message? -To inform? -Instruct? -Respond to a request? -Make a request? -Persuade?

13. Approach • Direct approach- the topic is introduced first and then followed by descriptive detail. -The direct approach is desirable for most written communication, particularly when a message is needing to be straight forward. You start by stating the main idea and the moving to supporting details. • Indirect approach- when details are given first and then it’sfollowed by the main idea. You would use indirect approach when you need to persuade the reader.

14. Outline • A guideline that helps identify the information to be presented and its proper sequence. -An outline helps to ensure related ideas are covered in the same section. • Formal outlines help organize and clarify the relationship between ideas and sections of content. -Start by selecting key points, or the main ideas then under each item list its supporting points and details.