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LWML Archivist Boot Camp

LWML Archivist Boot Camp. October 16-18, 2012. Designing display boards by Patrice Russo. The display board should contain, at a minimum, the following items: . Definition of display. Who will be your audience?

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LWML Archivist Boot Camp

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  1. LWML Archivist Boot Camp October 16-18, 2012 Designing display boards by Patrice Russo

  2. The display board should contain, at a minimum, the following items: • Definition of display. • Who will be your audience? • The quality of the lettering on the display board can convey much about the project. Use a computer program to type the text. The project title should have the largest letters, while titles for each supplemental section are smaller. A border can be added around the entire display or used to emphasize important sections. • Backing, or double backing, the title, subtitles, and content elements help to make the information stand out on the display board.

  3. Pre-Planning and Preparation • The preparation process takes longer than you think, so get started early. • Who will be your audience? • Review text and display approach with other people.

  4. Preplanning • Remember that displays are labor intensive, get started well before the due date. • Write your text as soon as possible. • Take your photos well ahead to plan for possible re-dos and enlargements. • Trimming, neat taping and the placing of your materials will determine the visual quality of your display.

  5. Set-Up • Pick up display board. • Roughly lay out everything on board. • Pick out colors—use colors to organize information. • Don't use too many colors. • Use 8.5 x 14 sheets for main title.

  6. Photos & Visuals • Get photo processing started as soon as possible—prints, prints from slides, labeling on prints. • Remember to print photos to an appropriate size for the display (usually 5” x 7” or 4” x 6”). • Look for illustrations or photos to shorten needed text.

  7. Text Remember that preparing a display is very different from preparing a paper. Your main objective in preparing text for this presentation is to edit it down to very concise language. Use bullets and numbers to break text visually and aid you in the interactive use of your display. • A suggested title font is Times Roman, Book Antiqua or Century Schoolbook. This will be your largest text. • Sub-titles should be smaller than your title but large enough to draw attention. • Divide your title information into: title; name(s); district; city; etc.

  8. Text-continued • Divide information within the display presentation • Introduction • Outline • Conclusion • Other display text should be 16 or 18-point. Never use smaller than 14-point print. • Spell check and proof text very, very carefully before your final print out. Be consistent in your style of grammar.

  9. Layout • When you have the text, photos, and visuals prepared/planned, do a scaled layout using post-it-notes. This allows you to plan the flow of information quickly and accurately as well as to assess space. It greatly aids you in your final layout assembly. • Edit text if needed; do a final spell and text proof; laser print onto white paper and place on matt or foam board.

  10. Display Assembly • Roughly lay out your title, text, photos, tables, visuals, etc. on the display board, checking fit. • Trim down all the pieces (1/2 inch borders, marked lightly in pencil, use an X-Acto), trim photos. • If you want measure and lightly mark with a soft lead pencil, the position of each piece on the mat board, using a textile ruler for accuracy. • Line up the textile ruler on the guide you have marked for the first piece you want to tape down. • For adhering use double-sided scotch tape. Tape all four sides. Do not use glue as this will cause rippling.

  11. Photos • Crop and trim photos with X-Actoknives, not a paper cutter, use sharp blade. Be careful and concentrate on what you’re doing. Do not rush. • If your photos are the only thing not ready, cut dummy sheets to 5” x 7” or whatever your photo size is to lay temporarily in place on your board, come in later and finish that portion.

  12. Cutting • Cut on matts with the X-Acto knives. • Do not use a paper cutter as you will never get all of the sides straight. • Change X-Actoblades often. (Be careful!)

  13. Temporary Paste-up • Mark boards for taping. • Using the textile ruler against the straight edge of the matt board, make two short marks one below the sheet and one to the side. Make these marks for each piece on the board. Do not draw around each piece - it wastes time, means more erasing, etc. • Watch for coincidental line-ups. • Use a soft lead pencil or photo-blue pencil on dark boards.

  14. taping • To tape all the pieces on . . . • lay the textile ruler in place before you go to tape in piece • You may want to use tweezers to pick up pieces. • Use the textile ruler as a laying-down-guide. • Roller down, or put blank, clean paper over and press hard over entire surface; this step is important. • Tape title, smaller pieces, and subtitles.

  15. Final Touches • Use white vinyl eraser to remove pencil marks. • Stand back and admire your display. • Brush off board and bring to storage box. Place carefully so you don't damage the display. • You're done!

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