Objectives

1. Objectives

2. Chapter 1: Creating, Printing, and Editing DocumentsPerformance Objectives • Open Microsoft Word • Create a Document • Save a Document • Name a Document • Print a Document • Close a Document • Create a New Document • Open a Document • CHECKPOINT 1 • Exit Word • Edit a Document • Move the Insertion Point • Scroll in a Document • Select Text • Use the Undo and Redo Buttons • Use Help • CHECKPOINT 2

3. Open Microsoft Word To open Microsoft Word: • Click the Start button on the Taskbar at the Windows desktop. • Point to All Programs. • Click Microsoft Office. • Click Microsoft Word 2010. Start button

4. Open Microsoft Word…continued Quick Access toolbar Tabs Title bar File tab Ribbon Horizontal ruler Insertion point I-beam pointer Vertical ruler Vertical scroll bar Status bar Task bar

5. Open Microsoft Word…continued

6. Open Microsoft Word…continued

7. Create a Document • As you type text, you will notice that Word contains the following helpful features: • Word Wrap: You do not need to press the Enter key at the end of each line, because Word wraps text from one line to the next. • AutoCorrect:Word automatically corrects certain words as you type them. AutoCorrect also superscripts the letters that follow an ordinal number. • Automatic Spell Checker: By default, Word automatically inserts a red wavy line below words that are not contained in its Spelling dictionary or automatically corrected by AutoCorrect.

8. Create a Document…continued • Word also contains the following helpful features: • Automatic Grammar Checker:If the grammar checker detects a sentence that contains a grammatical error, Word inserts a green wavy line below the sentence. • Spacing Punctuation: When you type text in a proportional typeface, space once (rather than twice) after end-of-sentence punctuation such as a period, question mark, or exclamation point, and after a colon. • Option Buttons:As you insert or edit text in a document, an option button may pop up. • AutoComplete: AutoComplete feature inserts an entire item when you type a few identifying characters.

9. Create a Document…continued To use the New Line command: • Position the insertion point. • Press Shift + Enter. Press Enter to begin a new line with 10 points of spacing. Press Shift + Enter to begin a new line without extra spacing.

10. Save a Document To save a document: • Click the Save button on the Quick Access toolbar. • Type the document name. • Click the Save button. Save button

11. Save a Document…continued Address bar Toolbar Navigation pane Type the document name in this text box. After typing the document name, click the Save button. Details pane

12. Save a Document…continued To save a document with Save As: • Click the File tab. • Click the Save As button. • Type a document name. • Press Enter. Save As button

13. Name a Document • Document names created in Word and other suite applications can be a maximum of 255 characters in length, including drive letter and any folder names, and may include spaces. • File names cannot include any of the following characters: forward slash (/) question mark (?) backslash (\) quotation mark (“) greater than sign (>) colon (:) less than sign (<) semicolon (;) asterisk (*) pipe symbol (|)

14. Print a Document To print a document: • Click the File tab. (continues on next slide) File tab Buttons in Quick Commands area Tabs Buttons Information about the document displays in this area of the Info tab Backstage view.

15. Print a Document…continued 2. Click the Print tab. 3. Click the Print button. Print Preview Print button Print tab Navigation buttons Slider bar

16. Print a Document…continued • Click the Print button in the Print category to send the document to the printer and specify the number of copies you want printed in the Copies option text box. • Use the gallery in the Printer category to specify the desired printer. • The Settings category contains a number of galleries, each with options for specifying how you want your document printed.

17. Print a Document…continued To insert the Quick Print button on the Quick Access toolbar: • Click the Customize Quick Access Toolbar button. • Click Quick Print at the drop-down list. Customize Quick Access Toolbar button

18. Close a Document To close a document: • Click the File tab. • Click the Close button. Close button

19. Create a New Document To create a new document: • Click the File tab. • Click the New tab. • Click the Create button. New tab

20. Open a Document To open a document: • Click the File tab. • Click the Open button. • Double-click the document name. Open button

21. Open a Document…continued Address bar Toolbar Navigation pane To open a document, double-click the document name in this Content pane.

22. Open a Document…continued To pin a document: • Click the File tab. • Click the Open button. • Click the Pin button. Pin button

23. CHECKPOINT 1 • Clicking this tab displays the Backstage view. • File • Home • Insert • View • What keys are pressed to use the New Line command? • Shift + Enter • Ctrl + Enter • Ctrl + Home • Shift + Home Answer Answer Next Question Next Question • What is the maximum number of characters for naming a file? • 55 • 155 • 255 • 355 • Do this to your document if you want it to display in the Recent Documents list. • Save • Save As • Open • Pin Answer Answer Next Question Next Slide

24. Exit Word To exit Word: • Click the File tab. • Click the Exit button. Exit button

25. Edit a Document • You may need to change, or edit, documents that you create. • To edit a document, use the mouse, the keyboard, or the mouse in combination with the keyboard to move the insertion point to specific locations in the document.

26. Edit a Document…continued • Editing a document may include inserting or deleting text. • To insert text in a document, position the insertion point in the desired location and then type the text. By default, existing characters move to the right as you type the text. • If you want to type over existing text rather than have it move to the right as you insert new text, you will need to turn on the Overtype mode. With the Overtype mode on, anything you type will replace existing text.

27. Edit a Document…continued

28. Move the Insertion Point • Word contains navigation buttons for moving the insertion point to specific locations within a document. Previous button Next button

29. Move the Insertion Point…continued To use the Go To option: • Click the Find button arrow located in the Editing group of the Home tab. • Click Go To at the drop-down list. • At the Find and Replace dialog box with the Go To tab selected, type the page number in the Enter page number text box. • Press the Enter key. Find button arrow Find and Replace dialog box

30. Move the Insertion Point…continued To use the Select Browse Object: • Click the Select Browse Object button. • At the palette of browsing choices, click the desired option. Select Browse Object button

31. Move the Insertion Point…continued

32. Move the Insertion Point…continued

33. Scroll in a Document • In addition to moving the insertion point to a specific location, you can use the mouse to move the display of text on the document screen. • Scrolling in a document changes the text displayed but does not move the insertion point. • Use the mouse with the Vertical scroll bar, located at the right side of the screen, to scroll through text in a document. Vertical scroll bar

34. Select Text • You can use the mouse or the keyboard to select a specific amount of text. • When text is selected, it displays with a blue background as shown below. • The Mini toolbar also displays, in a dimmed fashion, and it contains options for performing common tasks. Mini toolbar Selected text

35. Select Text…continued

36. Select Text…continued • To select sections of text other than a word, sentence, or paragraph, position the I-beam pointer on the first character of the text to be selected, hold down the left mouse button, drag the I-beam pointer to the last character of the text to be selected, and then release the mouse button. • You can also select all text between the current insertion point and the I-beam pointer. To do this, position the insertion point where you want the selection to begin, hold down the Shift key, click the I-beam pointer at the end of the selection, and then release the Shift key.

37. Select Text…continued • To select a specific amount of text using the keyboard, turn on the Selection mode by pressing the F8 function key. • With the Selection mode activated, use the arrow keys to select the desired text. • If you want to cancel the selection, press the Esc key and then press any arrow key.

38. Select Text…continued

39. Select Text…continued

40. Use the Undo and Redo Buttons • If you make a mistake and delete text that you did not intend to, or if you change your mind after deleting text and want to retrieve it, you can use the Undo or Redo buttons on the Quick Access toolbar. • You can undo text or commands. • If you use the Undo button and then decide you do not want to reverse the original action, click the Redo button. Undo button Redo button

41. Use the Undo and Redo Buttons…continued To undo an action performed earlier: • Click the Undo button arrow. • Click the desired option in the drop-down list. Undo button arrow

42. Use Help To use Help: • Click the Microsoft Word Help button. • Type a topic or feature. • Press Enter. • Click the desired topic. Microsoft Word Help button Word Help window

43. Use Help…continued

44. CHECKPOINT 2 • With this mode on, anything you type will replace existing text. • Insert • Overtype • Backstage • Overwrite • Press this key to delete a character to the left of the insertion point. • Backspace • Insert • Delete • Enter Answer Answer Next Question Next Question • You can use this option to move the insertion point to a specific page within a document. • Locate • Search • Browse • Go To • Press these keys to select an entire document. • Ctrl + E • Ctrl + S • Ctrl + D • Ctrl + A Answer Answer Next Question Next Slide