Objectives

1. Objectives

2. Chapter 24: Creating and Managing StylesPerformance Objectives • Format with Styles • Apply Styles • Create Styles • CHECKPOINT 1 • Modify a Style • Display All Styles • Reveal Style Formatting • Delete a Custom Quick Styles Set • Create Multilevel List and Table Styles • Use the Style Inspector • Manage Styles • CHECKPOINT 2

3. Format with Styles • A style is a set of formatting instructions that you can apply to text. • Word provides a number of predesigned styles and groups those styles that apply similar formatting into sets called Quick Styles sets. • Whereas a theme changes the overall colors, fonts, and effects used in a document, a Quick Styles set changes how the colors, fonts, and effects are combined and which color, font, and effect are dominant.

4. Format with Styles…continued • The default Quick Styles set is named Word 2010, and the styles in this set are available in the Quick Style list in the Styles group in the Home tab. • Several styles display as thumbnails, or miniature representations in the Quick Style list in the Styles group. • Generally, these style thumbnails include the Normal, No Spacing, Heading 1, Heading 2, and Title styles.

5. Format with Styles…continued • The styles change to reflect the styles that have been applied to the active document. • Click the More button to the right of the style thumbnails in the Quick Style list, and a drop-down gallery displays containing all of the styles available in the default set. • Hover your mouse over a style in the Quick Style list drop-down gallery to see how the style will format text in your document.

6. Format with Styles…continued To view all available Quick Styles sets: • Click the Home tab. • Click the Change Styles button in the Styles group. • Point to the Style Set option. Style Set option

7. Format with Styles…continued • The styles in a Quick Styles set apply formatting that includes colors and fonts. • You can change the colors or fonts applied by styles in a set with the Colors and Fonts options at the Change Styles drop-down list. • However, because the styles in a set are designed to complement one another, in most situations you will not change them.

8. Format with Styles…continued • To change style set colors, click the Change Styles button, point to Colors, and then click the desired theme colors. • The theme colors available with the Colors option are the same as those available with the Themes button and Theme Colors button. • Change style set fonts by clicking the Change Styles button, pointing to Fonts, and then clicking the desired theme fonts. • The theme fonts available with the Fonts option are the same as those available with the Themes button and Theme Fonts button.

9. Format with Styles…continued To change the Quick Styles sets default: • Click the Home tab. • Change the desired Quick Styles set colors, fonts, and paragraph spacing. • Click the Change Styles button in the Styles group. • Click the Set as Default option. Set as Default option

10. Apply Styles To apply a style: • Click the Home tab. • Click the desired style in the Styles group. OR • Click the Home tab. • Click the More button in the Quick Style list in the Styles group. • Click the desired style. Styles group More button

11. Apply Styles…continued To apply a style using the Styles task pane: • Click the Home tab. • Click the Styles group dialog box launcher. • Click the desired style in the task pane. Styles group dialog box launcher

12. Apply Styles…continued Click the desired style in this list box. The ¶ and the a symbols indicate whether the style applies paragraph formatting, character formatting, or both.

13. Apply Styles…continued To apply a style at the Apply Styles window: • Click the Home tab. • Click the More button in the Quick Style list in the Styles group. • Click the Apply Styles option at the drop-down gallery. • Click the down-pointing arrow at the right of the Style Name option box. • Click the desired style at the drop-down list. Apply Styles option

14. Apply Styles…continued Click this down-pointing arrow to display a list of styles available in the current document.

15. Create Styles • If none of the predesigned styles provided by Word contain the formatting you desire, you can create your own style. • You can create a style based on existing formatting, create a new style and apply all formatting, or modify an existing style.

16. Create Styles…continued To create a style based on existing formatting: • Apply the desired formatting to text. • Select the text. • Click the Home tab. • Click the More button in the Styles group. • Click the Save Selection as a New Quick Style option. • Type a name for the new style. • Click OK. Save Selection as a New Quick Style option

17. Create Styles…continued Type a new name for the style in this text box.

18. Create Styles…continued To create a style based on existing style: • Apply a style to the desired text. • Make the desired formatting changes. • Select the text. • Click the Home tab. • Click the More button in the Styles group. • Click the Save Selection as a New Quick Style option. • Type a name for the new style. • Click OK. Save Selection as a New Quick Style option

19. Create Styles…continued To create a new style: • Click the Home tab. • Click the More button in the Styles group. • Click the Save Selection as a New Quick Style option. • Click the Modify button. • Type a new name for the style. • Apply the desired formatting. • Click OK. Modify button

20. Create Styles…continued Type a name for the style in this text box. Click this button to display a list of formatting options.

21. Create Styles…continued • The Style based on option has a default setting of ¶ Normal. • You can base a new style on an existing style. To do this, click the down-pointing arrow at the right of the Style based on option box and then click the desired style at the drop-down list. • Apply additional formatting at the dialog box to modify the formatting of the style. • If a predesigned style contains some of the formatting you desire for your new style, choosing the predesigned style at the Style based on option drop-down list saves you formatting time.

22. Create Styles…continued • The Create New Style from Formatting dialog box contains a number of options for specifying formatting for the new style. • Use options in the Formatting section to apply character and paragraph formatting, such as changing the font, font size, font color, and font effects, and changing paragraph alignment, spacing, and indenting. • Click the Format button that displays in the lower left corner of the dialog box and a drop-down menu displays with a number of formatting options.

23. Create Styles…continued • Unless the Create New Style from Formatting dialog has been customized, the Add to Quick Style list check box located in the lower left corner of the dialog box contains a check mark. • With this option active, the style you create will display in the Quick Style list, which is the list of styles available in the Styles group in the Home tab. • Additionally, the Only in this document option is active. With this option active, the style is saved only with the current document.

24. CHECKPOINT 1 • This is a set of formatting instructions that you can apply to text. • style • shape • text box • script • The Change Styles button is located in this tab. • File • Page Layout • Home • Insert Answer Answer Next Question Next Question • This is the name of the default Quick Styles set. • Office 2010 • Word 2010 • Normal 2010 • Styles 2010 • You can display the Apply Styles window by pressing these keys. • Ctrl + Alt + Shift + S • Ctrl + Alt + S • Alt + Shift + S • Ctrl + Shift + S Answer Answer Next Question Next Slide

25. Modify a Style To modify a style: • Click the Home tab. • Right-click the desired style in the Styles group or the Quick Styles drop-down gallery. • Click the Modify option. • Type a new name for the style. • Make the desired changes. • Click OK. Modify option

26. Modify a Style…continued Modify Style dialog box

27. Modify a Style…continued To save a custom Quick Styles set: • Click the Home tab. • Click the Change Styles button in the Styles group. • Point to the Style Set option. • Click the Save as Quick Style Set option. • Type a name for the Quick Styles set. • Click the Save button. Save as Quick Style Set option

28. Display All Styles To display the Style Pane Options dialog box: • Click the Home tab. • Click the Styles group dialog box launcher. • Click the Options hyperlink. Options hyperlink

29. Display All Styles…continued To display all available styles in the Styles task pane, click this down-pointing arrow and then click All styles at the drop-down list. To display styles in alphabetical order, click this down-pointing arrow and then click Alphabetical at the drop-down list.

30. Reveal Style Formatting • As you learned earlier, if you hover the mouse over a style in the Styles task pane, a ScreenTip displays with information about the formatting applied by the style. • The styles in the Quick Styles gallery display with a visual representation of the formatting applied by the style. • You can also display a visual representation of styles by clicking the Show Preview check box in the Styles task pane.

31. Reveal Style Formatting…continued Reveal Formatting task pane

32. Delete a Custom Quick Styles Set To delete a custom Quick Styles set: • Click the Home tab. • Click the Change Styles button in the Styles group. • Point to the Style Set option. • Click the Save as Quick Style Setoption. • Click the desired style set name. • Click the Organize button. • Click the Delete option. • Click Yes. Delete option

33. Delete a Custom Quick Styles Set…continued • If you click the Change Styles button, point to Style Set, and then click the Reset to Quick Styles from Template option, your Quick Styles set will still be in effect, since that set has been identified as the default in the Normal.dotm template. • If you want to return to the Word 2010 default Quick Styles set, you need to reapply the Word 2010 Quick Styles set, change the color to Office, change the font to Office, and then specify these settings as the default.

34. Delete a Custom Quick Styles Set…continued • If you click the Change Styles button and then point to Style Set, the side menu contains another option, Reset Document Quick Styles. • Use this option in a situation where you open a document, make changes to the Quick Styles set, decide you do not want the changes, and want to return to the original Quick Styles set applied to the document.

35. Create Multilevel List and Table Styles To create a multilevel list style: • Click the Home tab. • Click the Multilevel List button in the Paragraph group. • Click the Define New List Style option at the drop-down list. Define New List Style option

36. Create Multilevel List and Table Styles…continued Define New List Style dialog box

37. Create Multilevel List and Table Styles…continued • Save a document as a template by displaying the Save As dialog box, changing the Save as type option to Word Template (*.dotx), and then typing a name for the template. • To use the template, display the New tab Backstage view, and then click the New from existing button in the Available Templates section. At the New from Existing Document dialog box, navigate to the desired folder and then double-click the template.

38. Create Multilevel List and Table Styles…continued • If you open a document based on a template and then create a style, you can specify that you want the style saved in the template and available for any future documents created with the template.

39. Create Multilevel List and Table Styles…continued To create a table style: • Click the Home tab. • Click the More button at the right of the thumbnails in the Quick Style list in the Styles group. • Click the Save Selection as a New Quick Style option. • At the Create New Style from Formatting dialog box, click the Modify button. • Click the down-pointing arrow at the right of the Style type option and then click the Table option at the drop-down list. Save Selection as a New Quick Style option

40. Create Multilevel List and Table Styles…continued Create New Style from Formatting dialog box

41. Create Multilevel List and Table Styles…continued To modify a multilevel list style: • Click the Home tab. • Click the Multilevel List button in the Paragraph group. • Right-click the style you want to modify. • Click the Modify option at the shortcut menu. • Select the desired options in the Modify Style dialog box. • Click OK. Modify option

42. Create Multilevel List and Table Styles…continued To modify a table style: • Click in the table. • Click the Table Tools Design tab. • Right-click your table style in the Table Styles group. • Click the Modify Table Style option at the shortcut menu. • Select the desired options in the Modify Style dialog box. • Click OK. Modify Table Style option

43. Use the Style Inspector To use the Style Inspector: • Click the Styles group dialog box launcher. • Click the Style Inspector button that displays at the bottom of the Styles task pane. Style Inspector button

44. Use the Style Inspector…continued Style Inspector dialog box

45. Use the Style Inspector…continued • Hover the mouse over the Paragraph formatting option box or the Text level formatting option box, and a down-pointing arrow displays. • Click the arrow, and a drop-down list displays with options for clearing formatting applied to the text, applying a new style, and displaying the Reveal Formatting task pane. • Click the New Style button that displays to the right of the Reveal Formatting button, and the Create New Style from Formatting dialog box displays.

46. Manage Styles To display the Manage Styles dialog box: • Click the Styles group dialog box launcher. • Click the Manage Styles button that displays at the bottom of the Styles task pane. Manage Styles button

47. Manage Styles...continued Use options in this dialog box with the Edit tab selected to sort styles, select a style to edit and modify, and create a new style. Click this button to display the Organizer dialog box.

48. Manage Styles...continued • With the Restrict tab selected, you can permit or restrict access to styles. • This allows you to control which styles a person can apply or modify in a document. • Click the Set Defaults tab to display character and formatting options. • You can specify whether changes made in this dialog box will affect the current document or documents based on the current document.

49. Manage Styles...continued Organizer dialog box

50. CHECKPOINT 2 • Display the Reveal Formatting task pane by pressing • Ctrl + F1. • Shift + F1. • Alt + F1. • F1. • The Table button is located in which tab? • Page Layout • Review • Home • Insert Answer Answer Next Question Next Question • The Multilevel list button is located in which group in the Home tab? • Editing • Font • Paragraph • Styles • You can investigate the document styles using this. • Style Inspector • Style Organizer • Style Manager • Style List Answer Answer Next Question Next Slide