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Managing Information Systems and End-User Support: Balancing Risks and Benefits

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marsden-lopez
17 diapositives · 308 Views · Nov 07, 2014

This document discusses the interrelationship between information systems and decision-making in firms, particularly emphasizing end-user support. It outlines challenges such as poorly designed systems and risks of data integrity loss, while highlighting the benefits of effective communication and capability matching. The classification of problems into structured, unstructured, and semi-structured is explored, along with decision types (programmed vs. non-programmed). Furthermore, it covers user environments, skill levels, and essential resources, including hardware, software, and technical support for end users.

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  1. Standards Information and data Decisions Information Management Data The General Systems Model of the firm Information Processor Physical Resources Physical Resources Inputs Transformation Process Output Resources

  2. IFS410.81 End-User Support

  3. IFS410.81 End User Support • While a problem can be harmful or potentially harmful to a firm in a negative way, it can also be beneficial or potentiallybeneficial in a positive way • The outcome of the problem-solving activity is a solution • A decision is a particular selected course of action

  4. IFS410.81 End User Support

  5. IFS410.81 End User Support

  6. IFS410.81 End User Support • Benefits: • Match Capabilities and Challenges • Reduce Communications Gap   • Risks: • Poorly Aimed Systems • Poorly Designed and Documented Systems   • Inefficient Use of Information Resources   • Loss of Data Integrity • Loss of Security     • Loss of Control  

  7. IFS410 End User Support • Definition: SYSTEM • Group of interrelated components working together to solve a problem

  8. IFS410.81 End User Support • A structured problem consists of elements and relationships between elements, all of which are understood by the problem solver • An unstructured problem is one that contains no elements or relationships between elements that are understood by the problem solver • A semi structured problem is one that contains some elements or relationships that are understood by the problem solver and some that are not

  9. IFS410.81 End User Support • Programmed decisions are: • repetitive and routine • a definite procedure has been worked out for handling them • Non programmed decisions are: • novel, unstructured, and unusually consequential. There’s no cut-and-dried method for handling the problem • it needs a custom-tailored treatment

  10. End User Classification • Environment: home or personal user versus corporate or organizational user • Skill level: novice, unskilled, semi-skilled, expert • Principal applications: for example, word processing, e-mail, accounting • Frequency of use: occasional, frequent, constant • Features used: basic, intermediate, and advanced • Location: internal user versus external user

  11. Resources End Users Need (Overview) • Basic Hardware • Add-on Peripherals • Hardware maintenance and upgrades • Software and software upgrades • Supplies • Data and information • Technical support • Facilities, administration, and overhead

  12. Hardware Maintenance and Upgrades • Hardware warranty period • Extended warranty • Common Upgrades • Additional internal memory • Increased CPU speed • Additional hard disk drive space • Increased peripheral speed (e.g., modem or printer) • Enhanced sound system • CD burner • DVD player or burner • Other system components

  13. Software and Software Upgrades • Operating system • Applications software packages • Software upgrades to new versions

  14. Technical Support • Installation assistance • Training courses • Training materials • Books and magazines • Access to help desks and technical support

  15. Total cost of ownership • All of the accumulated costs to purchase, upgrade, and support a personal computer system over its expected useful lifetime. • The total cost of ownership includes • Hardware • Software • Network • Information • Training • Technical support costs

  16. Electronic Mail Instant Messaging Web Browser Word Processor Spreadsheet Database Management Graphics Planning and Scheduling Desktop Publishing Web Site Development Educational Software Entertainment software Mainframe applications End User Application Software

  17. Waste Mistakes Computer crime Piracy Invasion of privacy Loss of data Computer viruses Health problems Problems with End User Computing